Executive Assistant and London Office Manager

Cognism; London (KY); On-site; USD 54,000 - 74,000; Full time

Job summary

Cognism Limited in London is seeking an Executive Assistant and London Office Manager to ensure the smooth daily operation of our HQ and provide high-level executive support. You will manage diaries, correspondence, and board logistics while coordinating facilities, events, and cross-team collaboration.

You will support onboarding, office culture, and ELT/SLT meetings, contributing to a welcoming, efficient workspace across Cognism’s global offices.

Responsibilities

• Oversee the day-to-day running of the London office, manage relationships with building management, suppliers, and service providers, and handle facilities-related matters.
• Provide full diary and correspondence management for the CEO and ELT members, with light support for other senior leaders to align board and committee activities.
• Organise Townhall and ELT/SLT meetings, coordinate travel and expenses for the CEO, and support onboarding and offsite planning.

Job description

WHO ARE WE

Cognism is the leading provider of European B2B data and sales intelligence. Ambitious businesses of every size use our platform to discover, connect, and engage with qualified decision-makers faster and close more deals. Headquartered in London with global offices, Cognism’s contact data and contextual signals are trusted by thousands of revenue teams to eliminate the guesswork from prospecting.

As Executive Assistant and London office Manager at Cognism, you’ll sit at the operational heart of the business – responsible both for the smooth day-to-day running of our London HQ and for executive support across several members of our Executive Leadership Team.

On the office side, you’ll be responsible for creating a well-organised, efficient and welcoming office environment, supporting teams across the company, and managing the administrative processes that keep the organisation running effectively.

On the executive side, you’ll provide diary and correspondence management for the CEO, CFO and CHRO, with lighter-touch support for the CPTO, CISO and CLO on board-related matters.

Office Operations and Environment

• Oversee the day-to-day running of the office, ensuring it is clean, well-stocked and fit for purpose. Manage relationships with building management, suppliers, and service providers. Act as the first point of contact for all facilities-related matters.
• Ensure the office meets all health and safety requirements. Maintain records, conduct risk assessments, and liaise with external parties on building compliance and certifications
• Own procurement of office supplies, office equipment, and amenities, negotiating with vendors to ensure value for money.
• Provision and deprovision London office access passes for employees, and arrange guest bookings for those temporarily visiting

Executive Diary & Correspondence Management

• Full diary management for CEO, CHRO, CFO
• Provide light diary management and meeting/collaboration preparation support for CPTO, CISO and CLO in relation to board preparation
• Align board agendas across stakeholders; own the annual board cadence across all 11 members/ observers, including ad-hoc sessions
• Coordinate all logistics for in-person and remote board meetings
• Maintain the yearly ELT travel tracker, supporting travel bookings (hotel, flight, train, car) and expense submissions for CEO

Leadership and Company Operations

• Organise and support deep dives and ELT meetings across the organisation, for both large and small groups
• Collate and distribute Townhall content, owning Townhall day logistics including in-person and Zoom set-up
• Keep Townhall/ ELT/ SLT/ People/ Investor/ Board distribution lists and slack channels up-to-date

People, Offsite and Culture Support

• Support onboarding for new joiners, ensuring their workspace is welcoming from day one. Run each new starter through our Fire Evacuation plan.
• Help coordinate company events, offsites and social activities that contribute to a positive office culture. From time to time, you may also assist with coordinating administrative tasks and cultural events for our Cologne, Paris and Boston offices
• Organise ELT/ SLT offsites end-to- end: aligning diaries across all attendees, booking meeting rooms, catering, hotels and dinners where applicable, and tracking dietary requirements. Coordinate agenda logistics directly with the CEO

WHY COGNISM

At Cognism, we’re not just building a company - we’re building an inclusive community of brilliant, diverse people whosupport, challenge, and inspire each other every day. If you’re looking for a place where your work trulymakes an impact, you’re in the right spot!

Our values aren’t just words on a page—they guide how we work, how we treat each other, and how we grow together. They shape our culture, drive our success, and ensure that everyone feels valued, heard, and empowered to do their best work.

Here’s what we stand for:

We Own the Outcome Together.
We Deeply Understand our Customers.
We Celebrate Impact Wherever It Comes From.

At Cognism, we are committed to fostering an inclusive, diverse, and supportive workplace. We welcome applications from individuals typically underrepresented in tech, so if this role excites you but you’re unsure if you meet every requirement, we encourage you to apply!