Executive Assistant and CEO Operations San Francisco, CA

Tbwa Chiat/Day Inc; San Francisco (CA); On-site; USD 131,000 - 178,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support its CEO. In this pivotal role, you will manage complex schedules, streamline operations, and develop efficient systems for communication and logistics. This dynamic environment calls for a detail-oriented individual with strong problem-solving skills and the ability to build trusted relationships with executive leaders. If you thrive in fast-paced settings and are eager to contribute to a mission-driven organization, this opportunity is perfect for you. Join a team that values innovation and collaboration as you help shape the future of private markets.

Benefits

Equity for all full-time roles

Exceptional benefits

Flexible work environment

Travel opportunities

Qualifications

• 5+ years of experience as an Executive Assistant in a fast-paced environment.
• Exceptional organizational skills and high attention to detail.

Responsibilities

• Support CEO by managing heavy calendars and resolving conflicts.
• Introduce operational efficiencies for CEO operations and logistics.

Skills

Organizational Skills

Communication Skills

Problem Solving

Attention to Detail

Time Management

Education

Bachelor's Degree

Tools

Slack

Calendar Management Tools

Job description

Carta develops purpose-built software that transforms traditional accounting into a powerful growth engine.

Carta’s world-class fund administration platform supports nearly 7,000 funds and SPVs, representing nearly $130B in assets under management in venture capital and private equity.

Trusted by more than 40,000 companies, Carta also helps private businesses in over 160 countries manage their cap tables, valuations, taxes, equity programs, compensation, and more.

Together, Carta is setting a new standard as the end-to-end platform for private markets. Our best-in-class solution for fund management seamlessly integrates investor and portfolio company insights via a suite of tools designed from the ground up to support the strategic impact of the fund CFO.

As a part of the Office of the CEO, your job will be to support and streamline the operations of Carta’s CEO. This includes:

• Build trusted business partnerships with Carta’s CEO, their internal stakeholders, and other key Cartans across the business.
• Understand how Carta operates and its core products and offerings. Know who is responsible for what, which teams are in which office, and what their various priorities are to inform the CEO’s schedule and travel calendar.
• Proactively and accurately manage heavy calendars (which includes internal and external meetings) while proactively resolving conflicts. Become the central point of contact for managing the CEO’s logistics for key external events and conferences.
• Introduce operational efficiencies for key aspects of CEO operations, including how the office manages tasks, prepares for meetings, and transmits information to the rest of the organization.
• Develop and manage a system for the CEO to efficiently triage and respond to emails and Slack messages while also overseeing inbox management, handling email replies, and ensuring timely follow-ups when needed.
• Manage all aspects of expenses and travel, including visa requirements, detailed itineraries, bookings, and timely expense processing—exercising good judgment and ensuring adherence to company travel and expense policies.
• Collaborate on strategic priorities within the Office of the CEO and with the Chief of Staff to ensure company priorities are met.

The Team You'll Work With

We are looking for an Executive Assistant to support Carta’s CEO and Founder and work within the Office of the CEO. This person will report to Carta’s Chief of Staff and work closely with our CEO, the office of the CEO team, EA team, and the broader leadership team at Carta.

About You

You are a roll-up-your-sleeves, “get in the weeds,” individual that has experience supporting and building strong relationships with executive leaders in a fast-paced startup environment. You are incredibly detail-oriented, a problem solver, and have excellent judgment. You know how to find common ground with leadership and peers alike to build relationships. You are professional, discrete, and eager to learn.

We believe you’ll be successful in this role if you:

• Have 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth environment.
• Are an independent problem solver with a proactive and adaptable mindset.
• Have exceptional organizational skills and high attention to detail.
• Possess strong communication skills, adapting messaging for different internal and external audiences.
• Demonstrate professionalism and discretion, balancing confidentiality with transparency.
• Have experience managing complex travel and event logistics (including international travel, visas, and itineraries).
• Are flexible and available to travel with the CEO.
• Are comfortable working under pressure while juggling multiple deadlines, last-minute requests, and competing priorities.
• Have worked closely with executives in a fast-growing company and understand the demands of a scaling business.
• Work effectively both independently and collaboratively, taking initiative when needed.

At Carta, you’re not just an employee. You’re a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional, and kind; representing Carta’s Identity Traits. They work collaboratively and cross-functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.

Carta’s compensation package includes a market competitive salary, equity for all full-time roles, exceptional benefits, and, for applicable roles, commission plans. Our minimum cash compensation (salary) range for this role is: $131,750 - $178,000 in San Francisco. Final offers may vary from the amount listed based on geography, candidate experience and expertise, and other factors.

Disclosures:

• We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, please connect with the talent partner via email.
• Please note that all official communications from us will come from an @carta.com or @carta-external.com domain.

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