Executive Assistant, Amazon Security -Specialized Business Security

Amazon; Herndon (VA); On-site; USD 74,000 - 130,000; Full time

Benefits offered by this job

Health insurance

RSUs

401(k) matching

Paid time off

Parental leave

Job summary

Amazon is seeking an exceptional Executive Assistant to support two Directors in our Specialized Business Security team in Herndon, VA. This role requires five days in the office and a high level of discretion in handling confidential information as you coordinate calendars and travel across time zones.

You will manage complex schedules, prepare expense reports, and act as a liaison between executives and stakeholders, driving operational excellence and process improvements in a fast-paced

Qualifications

• 5+ years of senior-level leadership support, or 3+ years Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products.
• Experience with domestic or international travel coordination.

Responsibilities

• Serve as strategic partner to senior leadership, identifying opportunities to improve organizational effectiveness and drive operational excellence.
• Manage complex calendars and scheduling for multiple executives across time zones.
• Drive continuous improvement through process optimization and new mechanisms.
• Coordinate team activities including staff meetings, all-teams, offsites, and events.
• Manage sensitive and confidential information with highest discretion.
• Schedule and manage cost-effective domestic and international travel.
• Attend key meetings, track deliverables, and ensure timely follow-up.
• Create expense reports and manage budget tracking.
• Partner with leaders to understand priorities and build processes to enhance team effectiveness.
• Serve as liaison between executives and internal/external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Communication across levels

Discretion and confidentiality

Education

High school diploma

Tools

Microsoft Office

Job description

Description

Amazon Security is looking for an exceptional Executive Assistant who wants to work in a fast-paced, exciting, and growing team. This EA role will support two Directors in our Specialized Business Security team.

You must be able to earn trust quickly, be resourceful, have high ownership, ability to effectively communicate across all levels and roles, be detail oriented and raise the bar on being organized. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives and C-Suite Offices inside and outside the company.

You must have a demonstrated ability to manage complex calendars, coordinate domestic as well as international travel, process expense reports, and act as a general liaison between team members and leadership.

This role requires five (5) days a week in office.

Key job responsibilities

• Serve as strategic partner to senior leadership, identifying opportunities to improve organizational effectiveness and drive operational excellence
• Manage complex calendars and scheduling for multiple executives across time zones
• Drive continuous improvement through process optimization and new mechanisms
• Coordinate team activities including staff meetings, all-teams, offsites, and events
• Manage sensitive and confidential information with highest discretion
• Schedule and manage cost-effective domestic and international travel
• Attend key meetings, track deliverables, and ensure timely follow-up
• Create expense reports and manage budget tracking
• Partner with leaders to understand priorities and build processes to enhance team effectiveness
• Serve as liaison between executives and internal/external stakeholders

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with domestic or international travel coordination

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience with work space planning/management

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

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