Executive Assistant, AlpInvest

The Carlyle Group; New York (NY); On-site; USD 125,000 - 130,000; Full time

Job summary

The Carlyle Group is seeking an Executive Assistant for its AlpInvest division in New York. This role involves supporting senior executives with administrative tasks, travel coordination, and meeting management in a dynamic environment. Ideal candidates will have strong organizational skills, be highly proactive, and possess extensive experience in a corporate setting.

Benefits

Comprehensive benefits package including retirement plans

Paid time off and holidays

Family planning benefits and wellness programs

Annual discretionary incentive program

Qualifications

• 7-10 years of experience in a corporate environment supporting senior professionals.
• Strong written and verbal communication skills, and ability to work independently.
• Excellent organization and ability to prioritize multiple tasks.

Responsibilities

• Maintain calendars, schedule meetings, and coordinate travel arrangements.
• Perform administrative tasks including data entry and preparing materials.
• Collaborate with IT for meeting setups and assist with various projects.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Attention to Detail

Proactive Mindset

Education

Bachelor's degree

Job description

Join to apply for the Executive Assistant, AlpInvest role at The Carlyle Group

Join to apply for the Executive Assistant, AlpInvest role at The Carlyle Group

AlpInvest Partners is one of the largest private equity investors globally with over $70 billion of total capital committed and more than 95 investment professionals. AlpInvest (also referred to as Carlyle Global Investment Solutions), with offices in New York, London, Amsterdam, Hong Kong, Singapore, and Tokyo, is a core division of the Carlyle Group.

AlpInvest operates through three closely integrated investment teams: (i) Primary Investments commits capital to new private equity funds, (ii) Co-Investments invests directly in private equity companies alongside our relationship private equity managers through, and (iii) Secondary & Portfolio Finance provides various liquidity solutions through a broad range of transactions throughout the capital structure.

Position Summary:

The principal responsibility of this position is to provide executive administrative support to 1 Global Head, 1 Partner, and 1 Managing Director based in New York, in AlpInvest's Secondaries Team. This role will also provide backup support to a broader team of other professionals. In its totality, the Secondaries team consists of investment professionals split between New York, Amsterdam and Hong Kong.

Responsibilities:

• Proactively maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms
• Organize internal and external meetings and conference calls (i.e. scheduling meetings with professionals from the Amsterdam, NY and HK offices, meeting confirmations, room reservation, guest registration, preparation of materials and presentations, general hospitality, catering)
• Coordinate complex and ever-changing domestic and international travel arrangements (multi-leg trip with different time zones), which include flights (commercial and private), car service, dinner reservations, internal and client meetings, and events, etc. This also includes troubleshooting travel problems, if they arise, including after hours or on weekends, as needed
• Assist with meeting coordination, printings and binding materials as needed
• Manage calendars, make appropriate Outlook and CRM invitations, and maintain annual meeting spreadsheet
• Perform general administrative and office tasks including, but not limited to, preparing correspondence, file organization, data entry, maintaining contact lists and process documents, archiving and preparing and printing pre-meeting materials for review
• Prepare, print and, where necessary, ship presentation materials to ensure such materials are available for team onsite and during travel.
• Collaborate with IT (in a remote office) to ensure that audio/visual components are set up and functional in advance of meetings.
• Retrieve guests/deliveries from office reception.
• Assist with special projects as needed; proactively anticipate work assignments whenever possible.
• Update and revise internal team documents, spreadsheets, and databases
• Expenses: Review, edit and complete expense reimbursement reports (which can involve appropriate foreign currency conversions) primarily using Concur; work with AP for timely payments and track reimbursements.
• Provide general administrative and office support as requested (assist with incoming phone calls, moderate copying/filing/faxes, etc.)
• Update address books and CRM entries
• Keep track of team members' days off in Blackspark
• Coordinate with Office Staff on team-wide responsibilities
• Support general NY office activities by collaborating with NY Office Team on social events
• Maintain confidentiality of all sensitive and confidential issues
• Build strong professional relationships with colleagues in all Carlyle offices worldwide.
• Assist in a wide variety of projects as assigned; and other reasonably related duties as assigned

Qualifications:

Education & Certificates

• Bachelor's degree strongly preferred

Professional Experience

• At least 7- 10 years of experience in a professional, corporate environment supporting senior professionals.
• Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)
• Willingness to work in the NY office at least four days each week (with flexibility when needed on Fridays)
• Highly organized, proactive mindset and willingness to go the extra mile
• Ability to prioritize effectively and juggle multiple urgent tasks
• Works well under pressure (with deadlines)
• Ability to work independently with minimal supervision with strong follow-through skills
• Excellent written and verbal communication skills
• Strong attention to detail
• Team player

The compensation range for this role is specific to New York and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.

The anticipated base salary range for this role is $125,000 to $130,000.

In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.

Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.

Company Profile:

The Carlyle Group (NASDAQ: CG) is a global investment firm with $441 billion of assets under management and more than half of the AUM managed by women, across 636 investment vehicles as of December 31, 2024. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance

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