Executive Assistant, AI & Creative Operations

Agency Collective LLC; Los Angeles (CA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Agency Collective in Los Angeles is seeking an Executive Assistant to the CMO, turning leadership ideas into AI workflows, creative outputs, and website updates. You’ll support the CEO’s delegated meetings and priorities with precision.

This full-time hybrid role requires at least 2+ years of relevant experience in executive support, operations, or marketing, and comfort building prompts and workflows in Lovable, Grok Bot, and related tools.

Qualifications

• 2+ years of executive support or related work.
• Experience in operations or marketing is a plus.
• Ability to turn decisions into action and manage priorities.
• Comfort with AI workflows and website updates.

Responsibilities

• Keep leadership focused by preparing meetings and priorities.
• Coordinate team handoffs and deadlines.
• Build repeatable AI workflows and prompts.
• Develop ad concepts, copy and assets with brand standards.
• Turn website ideas into previews and edits.
• Show proof you can execute ideas from concept to delivery.

Skills

Executive support

Operations

Marketing

AI workflows

Project coordination

Communication

Meetings

Tools

Lovable

Grok Bot

Website updates

Job description

All roles Accepting applications Los Angeles · Hybrid · Full-Time

Executive Assistant, AI & Creative Operations

Be the CMO’s right hand. Turn leadership ideas into AI workflows, creative work, and website updates. Support the CEO’s delegated meetings and priorities, too.

$85,000–$110,000 annual base Los Angeles · Hybrid · Approximately 50/50 · Full-Time

Roughly half remote, half in person in Los Angeles. Specific days are coordinated with leadership. Final compensation depends on relevant experience and demonstrated ability.

Build with the people behind the brands

Agency Collective builds specialist marketing agencies. Work directly with leadership and a fast-moving creative team, turning ideas into campaigns, tools, and better ways of working. Bring curiosity, personality, and the drive to make things happen.

TOOLS USED IN THIS ROLE

Your everyday AI stack

Refine drafts, organize project context, and create clear handoffs.

Grok & Grok Bot

Explore ideas, manage approved bot setups, and monitor delegated workflows.

Lovable

Build website updates, review the experience, and prepare changes for release.

What you’ll make happen

Keep leadership focused

Prepare meetings, organize priorities, and turn decisions into action. Flag blockers early and keep important commitments moving.

Keep people moving together

Coordinate team handoffs, owners, and deadlines. Take delegated CEO meetings with partners, team members, and new contacts.

Build useful AI workflows

Set up prompts, connected apps, and repeatable workflows. Check outputs, document the setup, and improve what comes next.

Make creative that moves ideas forward

Develop ad concepts, copy, and assets. Check the brief, brand standards, and claims before review.

Turn website ideas into previews

Make Lovable edits, check mobile and desktop, and prepare layouts, links, forms, and interactions for approval.

Handle private information discreetly. Managers own people decisions; spending, commercial commitments, access changes, and public releases require approval.

Bring proof you can do the work

2+ years of relevant experience

Executive support, operations, marketing, or related work, with examples you helped take from idea to completion.

Hands-on AI and website skills

Build prompts and workflows, review outputs, and make confident Lovable updates.

Creative taste and clear communication

Improve copy and concepts, organize meetings, and follow through without losing the details.

Ready for Los Angeles hybrid

Available full-time for the arrangement above, with discretion, initiative, and dependable follow-through.

Your first 90 days

Days 1–30: Learn the rhythm

Understand priorities, tools, and standards. Own meeting notes and initial tasks.

Days 31–60: Take ownership

Run dependable follow-through. Improve a workflow and deliver reviewed creative or website updates.

Days 61–90: Make it repeatable

Strengthen recurring handoffs and leave useful prompts, checklists, and documentation.