Advancement Operations Specialist & Executive Support

Default Brand; United States; On-site; USD 26,000 - 37,000; Full time

Job summary

The Childrens Museum in Indianapolis, IN seeks an Executive Assistant & Advancement Operations Coordinator to provide executive support to the VP of Advancement and coordinate division operations. You will manage the VP's calendar, prepare correspondence, and assist with grant contracts, budgets, and reporting.

The role supports division leadership, board and donor activities, and ensures efficient administrative processes across the Advancement team. On-site work is required.

Qualifications

• Two years of administrative support or office management experience.
• Proficient in Microsoft Excel and Microsoft Office Suite; CRM experience preferred.
• Strong organizational and record-keeping skills.
• Ability to multitask and work independently when possible.
• Excellent interpersonal and written communication skills.

Responsibilities

• Manage VP's calendar, scheduling, and meeting logistics.
• Prepare correspondence, reports, and mailings; process reimbursements.
• Support grant/contracts administration and grant management processes.
• Track operating budgets and prepare monthly financial reports.
• Coordinate onboarding, division meetings, and events within Advancement.

Skills

Administrative support

Organizational skills

Multitasking

Communication skills

Tools

Excel

Microsoft Office

CRM software

Teams

Job description

The Childrens Museum in Indianapolis, IN seeks an Executive Assistant & Advancement Operations Coordinator to provide executive support to the VP of Advancement and coordinate division operations. You will manage the VP's calendar, prepare correspondence, and assist with grant contracts, budgets, and reporting.

The role supports division leadership, board and donor activities, and ensures efficient administrative processes across the Advancement team. On-site work is required.