Executive Assistant / Administrative Coordinator

K-Construction; Manhattan (KS); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

401(k) with 3% employer match

Paid Time Off (PTO)

Job summary

K Construction, a family-owned Kansas builder, seeks an Executive Assistant / Administrative Coordinator to support the President/Owner. The role focuses on calendar management, email and phone triage, and coordinating daily office operations in Alta Vista area.

You will prepare presentations and reports, track action items, and coordinate HR tasks such as reviews and development. A proactive, detail-oriented professional with strong MS Office and Google Workspace skills will thrive in this

Qualifications

• 3+ years of executive assistance or administrative support.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with meticulous attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to work independently with professionalism and discretion.

Responsibilities

• Proactively manage complex calendars and scheduling for the President/Owner.
• Screen and prioritize emails and calls; serve as primary admin liaison.
• Prepare reports, presentations, and business documents.
• Prepare meeting agendas and record notes with follow-up items.
• Coordinate special projects and HR duties including reviews and development.
• Oversee daily office operations and provide basic IT support.
• Maintain task lists and accountability systems to keep on schedule.

Skills

Executive support

Calendar management

Email & phone triage

Communication

Documentation

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant / Administrative Coordinator

Location: Alta Vista, KS

K Construction is a family-owned construction company that has spent nearly 30 years building custom homes, barndominiums, agricultural buildings, commercial spaces, dream shops, and other meaningful projects throughout Kansas. Much of our work comes from repeat customers and referrals, reflecting the trust we have earned through quality craftsmanship, dependable communication, and a commitment to doing things right.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support our President/Owner in the day-to-day operations of our growing company and other ventures.

Responsibilities

• Proactively manage complex calendars and resolve scheduling conflicts.
• Screen and prioritize incoming emails and phone calls while serving as the primary administrative liaison for the President/Owner.
• Conduct research, gather information, track action items, and ensure timely follow-through.
• Prepare, edit, and format presentations, reports, correspondence, and other business documents.
• Prepare meeting agendas, record meeting notes, and track follow-up items.
• Coordinate and oversee special projects as assigned.
• HR duties to include reviews, hiring, evaluations and development
• Maintain task lists, reminders, and accountability systems to keep the President organized and on schedule.
• Oversee daily office operations to ensure efficient workflow.
• Perform general office duties, including printing, scanning, filing, ordering office supplies, and providing basic technical support.
• Demonstrate strong proficiency with Microsoft Office and Google Workspace (Drive, Docs, Sheets, Gmail, Calendar).

Qualifications

• 3+ years of experience in executive assistance, office administration, or administrative support.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office and/or Google Workspace.
• Experience creating templates, checklists, workflows, or process improvements.
• Ability to work independently while maintaining professionalism and confidentiality.

Compensation and Benefits

• $50,000 to $60,000 annually, based on qualifications and experience.
• Medical insurance
• 401(k) with a 3% employer match
• Paid Time Off (PTO)

Why K Construction?

K Construction hires people for the long term and gives dependable employees opportunities to grow. You will work with established crews on real Kansas projects while helping ensure every foundation, floor, and concrete installation is built to last. If you take pride in craftsmanship, lead through your actions, and want steady work with a respected family-owned company, K Construction offers a place to build a lasting career.

K Construction encourages applications from qualified candidates of all backgrounds and experiences.