Executive Assistant (Administration) (210-2025-30)

Rfmh; New York (NY); On-site; USD 75,000 - 120,000; Full time

Job summary

The Research Foundation for Mental Hygiene is looking for an Executive Assistant to ensure smooth running of the Executive Director's operations. Key responsibilities include managing schedules, coordinating meetings, and handling communications. Ideal candidates have strong organizational skills and at least a Bachelor's Degree in a relevant field.

Benefits

Excellent Benefits Package

Affirmative Action/Equal Opportunity Employer

Qualifications

• 1-3 years of administrative experience in a non-profit or academic environment.
• Self-starter with the ability to work in a fast-paced environment.
• Tech-savvy with a strong ability to learn new tools.

Responsibilities

• Manage the Executive Director's schedule and coordinate meetings.
• Handle communications, including answering calls and managing emails.
• Coordinate travel plans and prepare documents.

Skills

Organizational skills

Communication skills

Discretion

Interpersonal skills

Tech-savvy

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

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JOB DESCRIPTION:The Executive Administrative Assistant is responsible for managing the Executive Director's schedule, coordinating meetings, handling phone calls, arranging travel, maintaining records, and performing various administrative tasks to ensure the Executive Director's day-to-day operations run smoothly, allowing them to focus on their primary responsibilities; key skills include excellent organizational abilities, strong communication skills, and proficiency in Microsoft Office Suite.JOB DUTIES:

• Calendar Management: Maintaining the Executive Director's schedule, booking appointments, meetings, and conferences
• Communication Management: Answering and directing phone calls, screening emails, and managing correspondence
• Travel Arrangements: Coordinating travel plans, including booking flights and accommodations
• Meeting Support: Attending meetings, taking minutes, and distributing meeting summaries
• Document Management: Preparing and editing documents, reports, presentations, and correspondence
• Record Keeping: Maintaining accurate files and records related to the Executive Director's activities
• Administrative Tasks: Handling various administrative duties like mail distribution, and office supply management and other duties as assigned.
• Visitor Management: Greeting and assisting visitors
• Confidentiality: Handling sensitive information with discretionJOB QUALIFICATIONS:Minimum Qualifications
• One to three years of administrative experience for in a non for profit or academic environment.* Bachelor's Degree required.
• Self-starter, ability to work in a fast-paced environment while managing competing priorities
• Tech-savvy, with the ability to quickly learn and adapt to new tools and software
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar managementBackground Investigation/Justice Center Review Requirements:Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment. 2) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names are indicated on the SCR may be barred from appointment.*The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.Applications will only be accepted through website at: http://corporate.rfmh.org - Click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement.Questions regarding this position please email: [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Research

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