Executive Assistant /Action Officer

VTG; Washington (District of Columbia); On-site; USD 100,000 - 125,000; Full time

Job summary

VTG seeks an Executive Assistant / Action Officer to support the CPS Program at the Washington Navy Yard in DC. The role requires DoD/Navy correspondence expertise, governance understanding, and the ability to support a multi-disciplinary engineering environment.

The position is onsite with occasional telework and involves document prep, briefing distribution, travel management, and scheduling. The candidate will manage government reviews, maintain staffing lists, handle travel authorizations in

Qualifications

• Bachelor's degree in a relevant field with 5+ years of professional experience, or
• Master's degree with 2+ years of experience, or
• 8+ years of demonstrated experience in the task area.
• Ability to obtain and maintain a Secret level clearance; US citizen.

Responsibilities

• Create, type, merge, revise, format, proofread, and route documents and correspondence for review and issuance.
• Prepare government reviews, distribute briefings, action tracking lists, minutes, and lessons learned.
• Support travel management; pre/post audits in DTS, approvals, and conference administration.
• Maintain office staffing lists and organization charts.
• Copy, scan, and collate documents for distribution.
• Enter visit requests in security portal; research SMO codes and points of contact.
• Provide schedule management; maintain schedules, databases, and presentations.
• Provide coordination and technical support for meetings and conferences; prepare agendas.
• Deliver conference agendas, presentation materials, and record meeting minutes.

Skills

MS Office

Travel management

Scheduling

Document preparation

Education

Bachelor's degree in a relevant field

Master's degree in a relevant field

Tools

Defense Travel System (DTS)

Security portal SMO codes

Job description

Overview

VTG is seeking an Executive Assistant / Action Officer to support our customer at the Washington, DC Navy Yard for the Conventional Prompt Strike (CPS) Program under the Department of the Navy. This candidate will support the SPC 4 team by providing support to ensure maximum efficiency throughout the team. The ideal candidate will have experience with DoD and Navy correspondence practices, understanding of chain of command and governance. Must have prior support of multi-disciplinary engineering environment. This position is onsite at Washington, D.C. Navy Yard with occasional telework.

What will you do?

• Create, type, merge, revise, update, format, proofread, serialize, print, prepare, and route documents, presentations, Naval Messages, and correspondence for Government review and issuance, including handwritten and marked up materials, sketches, draft electronic documents, previous electronic versions, and databases.
• Prepare, develop, and coordinate Government reviews, and distribute briefings, action tracking lists, after action reports, lessons learned, and meeting minutes for the record.
• Support travel management functions which include pre and post audits of travel authorizations and vouchers in the Defense Travel System (DTS), approvals, conference administration, and general customer assistance.
• Maintain office staffing lists and organization charts.
• Copy, duplicate, scan, and collate documents for distribution.
• Enter visit requests in the security portal including researching Security Management Office (SMO) Codes and POCs and confirming receipt with the receiving activity.
• Provide schedule management support such as maintaining schedules, databases, spreadsheets, presentations, and correspondence using data provided by the Program Office.
• Provide coordination, administration, and technical support for meeting and conference support.
• Prepare and coordinate agendas.
• Responsible for delivering conference agendas, presentation materials, and recording meeting minutes.

Do you have what it takes?

Required skills:

• Must have one of the following for Mid/Journey level:
  • A bachelor's degree in a relevant field and at least (5) years of professional/internship engineering experience, OR
  • A master's degree in a relevant field and at least two (2) years of professional experience, OR
  • At least eight (8) years of demonstrated experience in specific task area
• Must have one of the following for the Senior level:
  • a) A bachelor's degree in a relevant field and 11 years of professional/internship engineering experience, OR
  • b) A master's degree in a relevant field and at least 10 years of professional experience
• Must have the ability to obtain and maintain a Secret level clearance. Fully adjudicated Secret clearance is preferred.
• Must be a U.S. citizen.
• Must have multi-disciplinary engineering support experience (2-3yrs)
• Highly proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word).
• Capacity to work independently without significant guidance and be able to exercise good judgment.
• Experience with the Defense Travel System (DTS).
• Analyze and interpret program data to identify any risks, issues, solutions, and recommendations.
• Ability to manage and prioritize numerous assignments.

Preferred skills:

• Expertise in DoD roles, missions, and organizational structure.
• Experience with multiple engineering disciplines is a plus!

Pay Range: VTG’s estimated starting pay range is $100,000-$125,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range.