Executive Assistant - 15451

Somewhere; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A global company is seeking a tech-savvy Executive Assistant / Chief of Staff Support to manage calendars and assist with HR and operational tasks. Responsibilities include supporting onboarding, managing confidential information, and aiding in financial reporting. The ideal candidate has experience with Google Suite and is adaptable to new software. Excellent communication skills are essential in this remote role.

Qualifications

• Proven experience handling confidential information responsibly.
• Prior experience as an EA, VA, or operations coordinator preferred.
• Mid-level experience with CRMs.

Responsibilities

• Manage the Chief of Staff’s calendar and meetings.
• Support HR administration and onboarding.
• Assist with financial reporting and expense tracking.
• Document and file management.
• Coordinate projects and operational workflows.

Skills

Proficiency in Google Suite

Tech-savvy

Strong attention to detail

Excellent written and verbal English communication skills

Tools

Canva

Monday.com

Asana

Job description

Executive Assistant / Chief of Staff Support

Location: Remote (PH | Global)

Hours: 8:00 AM - 5:00 PM CST (7:00 AM - 4:00 PM CST flexible)

Salary: $1,500 - $1,800/month

About The Role Our client is seeking a tech-savvy, detail-oriented Executive Assistant/Operations & HR Support to work directly with the Chief of Staff/Director of Operations. This role goes beyond standard EA duties and combines executive support, project coordination, HR administration, and light financial reporting. The ideal candidate is comfortable handling confidential information, can manage multiple tasks, and quickly adapts to new software platforms such as Monday.com, Google Suite, and Canva.

Responsibilities

• Manage the Chief of Staff’s calendar, meetings, and professional correspondence.
• Serve as a gatekeeper for incoming requests and prioritize actionable items.
• Support HR administration, including onboarding/offboarding, tracking employee documentation, and maintaining confidential employee records.
• Assist with base-level financial reporting and expense tracking.
• Document and file management: update SOPs, operational documents, and playbooks; ensure restricted access to sensitive files.
• Assist with project/task coordination, including tracking company goals (EOS rocks) and operational workflows.
• Occasionally update templates in Canva and support internal communications.

Qualifications & Experience

• Proficiency in Google Suite; bonus for Canva and similar platforms.
• Tech-savvy, adaptable to new software (Monday.com, Asana, CRMs).
• Strong attention to detail and organizational skills.
• Proven experience handling confidential information responsibly.
• Prior experience as an EA, VA, or operations coordinator preferred.
• Mid-level experience with CRMs; proficiency with data entry, reporting, and project management tools.
• Excellent written and verbal English communication skills.

Interview Process

• Candidate interviews will be conducted directly by the Chief of Staff.
• Final decision made by the Chief of Staff.