Executive Assistant

Water's Edge Resort and Spa; Westbrook (CT); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Group Life

Paid Time Off

401(k) with Employer Contribution

Employee Discounts

Employee Meals

Job summary

Water's Edge Resort & Spa in Westbrook, CT seeks an organized Executive Assistant to provide high-level admin support to the President and assist the HR team with recruitment, onboarding, records, and compliance.

The ideal candidate is discreet, proactive, and capable of managing calendars, coordinating meetings, preparing reports, and maintaining confidential files while delivering exceptional service to leadership and staff.

Qualifications

• At least two years of administrative, executive assistant, or HR support experience.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational, communication, and multitasking skills.
• Ability to exercise sound judgment and maintain strict confidentiality.

Responsibilities

• Provide administrative support to the President, including calendar management, meeting coordination, correspondence, and confidential documents.
• Prepare agendas, presentations, reports, and meeting minutes.
• Assist with recruiting, interview scheduling, onboarding, and employee communications.
• Maintain personnel files and HR records while ensuring compliance with company policies and employment laws.
• Support benefits administration, training records, employment verifications, and HR reporting.
• Coordinate employee engagement activities, training initiatives, and company events.
• Oversee daily office operations, including supplies, vendors, mail, filing systems, and visitor reception.
• Assist with special projects and provide administrative support to the leadership team.

Skills

Administrative experience

Executive support

HR support

Microsoft Office

Organizational skills

Communication skills

Confidentiality

Tools

Microsoft Office

Job description

Water's Edge Resort and Spa is seeking an organized, detail-oriented, and highly professional Executive Assistant. This position provides executive-level administrative support to the President while serving as a key member of the Human Resources team, assisting with recruiting, onboarding, employee records, compliance, and office operations.The ideal candidate is proactive, thrives in a fast-paced environment, maintains the highest level of confidentiality, and enjoys supporting both executive leadership and employees.ResponsibilitiesProvide administrative support to the President, including calendar management, meeting coordination, correspondence, and confidential documents.Prepare agendas, presentations, reports, and meeting minutes.Assist with recruiting, interview scheduling, onboarding, and employee communications.Maintain personnel files and HR records while ensuring compliance with company policies and employment laws.Support benefits administration, training records, employment verifications, and HR reporting.Coordinate employee engagement activities, training initiatives, and company events.Oversee daily office operations, including supplies, vendors, mail, filing systems, and visitor reception.Assist with special projects and provide administrative support to the leadership team.At least two years of administrative, executive assistant, or HR support experience.Strong proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).Excellent organizational, communication, and multitasking skills.Ability to exercise sound judgment and maintain strict confidentiality.Professional, positive, and customer-focused attitude.BenefitsWater's Edge Resort & Spa offers a comprehensive benefits package for eligible full-time employees, including:Medical, Dental, Vision and Group Life InsurancePaid Time Off401(k) with Employer Contribution EligibilityEmployee DiscountsEmployee Meals