Executive Assistant

24 Seven Talent; West Hollywood (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Executive Assistant to provide high-level support to the CEO in West Hollywood. The ideal candidate will have at least 5 years of experience supporting C-level executives, preferably in the entertainment industry. Key responsibilities include managing the CEO's calendar, handling travel arrangements, and drafting correspondence. Strong organizational and communication skills are essential, along with discretion and the ability to work independently.

Qualifications

• Minimum of 5 years of experience as an executive assistant supporting C-level executives.
• Proven ability to maintain confidentiality and exercise exceptional judgment in sensitive situations.
• Exceptional organizational, time-management, and problem-solving skills.

Responsibilities

• Provide comprehensive support to the CEO, anticipating needs and resolving issues independently.
• Manage a dynamic and demanding calendar, scheduling meetings and travel across time zones.
• Draft, edit, and proofread correspondence, presentations, and other documents.

Skills

Discretion

Strategic thinking

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Title: Executive Assistant

Location: West Hollywood, CA 90069, United States

Employment Type: Full-Time

Status: Accepting Candidates

Overview

Our client is seeking a highly experienced and discreet Executive Assistant to provide comprehensive, high-level support to the CEO. This pivotal role serves as a key gatekeeper, trusted advisor, and organizational force for a dynamic leader in the film, television, animation, theatre, and gaming industries. The ideal candidate is a proactive, strategic thinker with exceptional judgment, unwavering discretion, and a proven ability to manage complex priorities in a fast-paced environment. This individual will create structure amid chaos, anticipate needs, and ensure the CEO’s time is optimized for maximum impact.

Key Responsibilities

• Provide comprehensive, confidential, and proactive support to the CEO, anticipating needs and resolving issues independently.
• Maintain the highest level of confidentiality regarding all business and personal matters.
• Serve as the primary point of contact for internal and external requests, filtering and prioritizing inquiries to optimize the CEO’s time. Professionally answer calls and take/relay messages accurately.
• Manage a dynamic and demanding calendar, scheduling meetings, appointments, and travel with precision and efficiency across multiple time zones.
• Prepare agendas, coordinate logistics, attend meetings, and transcribe minutes to ensure effective follow-up.
• Handle all aspects of domestic and international travel, including flights, accommodations, transportation, and itineraries, anticipating disruptions and proactively resolving issues.
• Oversee smooth operation of the executive office, ensuring a professional and efficient environment.
• Draft, edit, and proofread correspondence, presentations, and other documents with accuracy and clarity.
• Assist with special projects by conducting research, gathering data, and coordinating with internal and external stakeholders.
• Facilitate communication and collaboration between various offices, departments, and external partners to ensure alignment and efficiency.
• Generate preparation materials for meetings including briefing documents, presentations, and research.
• Interface directly with key industry players with poise and professionalism.
• Create briefing materials, reports, and presentations for meetings, events, and other key initiatives.
• Accompany and support the CEO at premieres, festivals, red carpet events, and on-set visits, providing real-time assistance for seamless experiences.
• Prioritize and triage tasks effectively, moving gracefully from one task to another based on urgency and importance.
• Collaborate closely with the personal support team to synchronize professional and personal priorities.
• Optional: Provide creative support by reading and writing coverage on scripts, offering summaries and analysis.

Qualifications

• Minimum of 5 years of experience as an executive assistant supporting C-level executives, preferably in the entertainment industry or a related creative field.
• Proven ability to maintain confidentiality and exercise exceptional judgment in sensitive situations.
• Exceptional organizational, time-management, and problem-solving skills.
• Strong communication, interpersonal, and diplomacy skills.
• Ability to anticipate needs, prioritize effectively, and work independently with minimal supervision.
• Proficiency in Microsoft Office Suite, Google Workspace, and relevant software.
• Familiarity with entertainment industry challenges is preferred.
• Bachelor’s degree is preferred.

Key Strengths

• Unwavering discretion: Handles confidential information with utmost care and integrity.
• Strategic thinking: Anticipates needs and proactively solves problems.
• Exceptional organizational skills: Manages complex priorities and deadlines effectively.
• Diplomacy and tact: Navigates sensitive situations gracefully and professionally.
• Proactive and resourceful: Takes initiative and finds creative solutions.