Executive Assistant

Talentify; Washington; On-site; USD 106,000 - 115,000; Full time

Benefits offered by this job

Connectivity Plus stipend

Home office reimbursement

Medical, dental, and vision coverage

Job summary

Alteryx is seeking an Executive Assistant to operate as the operational engine behind two Senior Vice Presidents. You will manage complex calendars, prepare meetings, coordinate travel, triage inboxes, and liaise across teams to keep priorities in sync.

This role demands discreet, proactive, and highly organized individuals who anticipate needs and maintain calm under pressure, with travel 15-20% and a thoughtful approach to expense management and logistics.

Qualifications

• 2+ years of administrative support experience, ideally supporting VP-level executives or higher.
• Proven track record of streamlining workflows, improving operational efficiency, and establishing strong administrative systems.
• Demonstrated ability to build trusted, effective working relationships with senior leaders, staff, and external stakeholders.

Responsibilities

• Calendar & Schedule Management: Proactively manage complex, fluid calendars across two SVPs, resolving conflicts and coordinating seamless scheduling across multiple time zones and external organizations.
• Meeting Preparation & Follow-Up: Build agendas, capture key notes, and track actionable follow-up items to ensure executive meetings are efficient and driving results.
• Travel Coordination: Plan end-to-end travel logistics (flights, accommodations, transit, itineraries) tailored to each executive's preferences.
• Inbox Triage & Communications: Monitor incoming communications, prioritize urgent messages, and support executive correspondence as needed.
• Cross-Functional Liaison: Act as a central, approachable point of contact between both SVPs' teams, internal departments, and external partners.
• Event & Offsite Support: Handle operational and logistical execution for team offsites, executive meetings, and special events.
• Expense Management: Compile, reconcile, and submit expense reports accurately and on time.
• Travel Expectation: Occasional travel (15-20%) to support in-person offsites, major team meetings, and strategic business needs.

Skills

Administrative support

Process improvement

Relationship building

Tools

Google Workspace

Claude AI

Job description

Meet the Moment with Alteryx

We're living through a once-in-a-generation shift in how work gets done. Data, automation, and AI are quickly becoming the center of every business decision - and Alteryx is leading the transformation.

You'll be working on the challenges that sit at the heart of modern business. No matter your role, the work you do will help organizations move faster, see more clearly, and tackle questions that used to feel impossible.

If you're ready to meet the moment with innovation, curiosity, and excellence, there's a place for you here.

We are looking for a sharp, unflappable Executive Assistant to serve as the operational engine behind two Senior Vice Presidents. This is a high-trust, high-visibility role for someone who thrives on turning a full plate into a well-run day-someone who anticipates needs before they are voiced, keeps two distinct sets of priorities moving in sync, and makes complex logistics look effortless.

The scope of this role scales with the executives you support. Working independently with limited oversight, you will exercise sound judgment on shifting priorities and serve as a trusted point of contact across both leaders' teams and the broader organization.

Key Responsibilities

• Calendar & Schedule Management: Proactively manage complex, fluid calendars across two SVPs, resolving conflicts and coordinating seamless scheduling across multiple time zones and external organizations.
• Meeting Preparation & Follow-Up: Build agendas, capture key notes, and track actionable follow-up items to ensure executive meetings are efficient and driving results.
• Travel Coordination: Plan end-to-end travel logistics (flights, accommodations, transit, itineraries) tailored to each executive's preferences.
• Inbox Triage & Communications: Monitor incoming communications, prioritize urgent messages, and support executive correspondence as needed.
• Cross-Functional Liaison: Act as a central, approachable point of contact between both SVPs' teams, internal departments, and external partners.
• Event & Offsite Support: Handle operational and logistical execution for team offsites, executive meetings, and special events.
• Expense Management: Compile, reconcile, and submit expense reports accurately and on time.
• Travel Expectation: Occasional travel (15-20%) to support in-person offsites, major team meetings, and strategic business needs.

Core Competencies & Qualities

• Proactive Anticipation: Instinctively foresees upcoming needs, identifies potential friction points, and addresses issues before they elevate.
• Refined Prioritization & Detail: Flawlessly balances competing priorities and manages granular details across two distinct executives' workflows.
• Composure & Adaptability: Remains calm, solution-oriented, and poised under pressure when navigating last-minute schedule shifts.
• Discretion & Trust: Exercises exceptional judgment and confidentiality when handling sensitive strategic and organizational information.
• Collaboration: Easily builds rapport and works effectively alongside cross-functional partners and administrative peers.

Qualifications

Required:

• Experience: 2+ years of administrative support experience, ideally supporting VP-level executives or higher.
• Process Improvement: Proven track record of streamlining workflows, improving operational efficiency, and establishing strong administrative systems.
• Relationship Building: Demonstrated ability to build trusted, effective working relationships with senior leaders, staff, and external stakeholders.

Preferred / Nice-to-Have:

• Tech Sector Experience: Previous administrative experience within a technology or software product company.
• Tool Proficiency: Experience using Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) for high-volume scheduling and document management.
• AI Tooling: Experience using Claude AI or similar generative AI tools to draft communications, summarize documents, or optimize daily administrative workflows.

Compensation

Alteryx is committed to fair, equitable, and transparent compensation. Final compensation is determined by several factors, including but not limited to relevant work experience, education, certifications, skills, and geographic location.

The base salary range for this role in the United States is $106,000 to $115,000.

This role is also eligible for a target annual bonus of 10% of base salary, based on individual and company performance.

In addition to base pay and bonus eligibility, this role includes clear forms of additional compensation, such as:

• A monthly Connectivity Plus stipend of $150 to support remote work-related expenses
• An annual $200 home office reimbursement

Alteryx offers a comprehensive benefits package designed to support your health, financial security, and overall well-being, including:

• Medical, dental, and vision coverage
• 401(k) with company match
• Paid parental leave, caregiver leave, and flexible time off
• Mental health support and wellness reimbursement
• Career development and education assistance

Find yourself checking a lot of these boxes but doubting whether you should apply? At Alteryx, we support a growth mindset for our associates through all stages of their careers. As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we're invested in building teams with a wide variety of backgrounds, identities, and experiences.

Benefits & Perks

Alteryx has amazing benefits for all Associates which can be viewed here.

For roles in San Francisco and Los Angeles: Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Alteryx will consider for employment qualified applicants with arrest and conviction records.

This position involves access to software/technology that is subject to U.S. export controls. Any job offer made will be contingent upon the applicant's capacity to serve in compliance with U.S. export controls.