Executive Assistant

Baker Hughes Company; Washington (District of Columbia); On-site; USD 87,000 - 109,000; Full time

Job summary

Baker Hughes Company in Washington, DC seeks an Executive Assistant II to the Chief Sustainability, Government Affairs & Public Policy Officer and Office Manager. You will partner with senior leaders, manage calendars, coordinate travel, and ensure an organized, externally facing office environment.

Responsibilities include preparing briefing materials, coordinating meetings, and driving efficient office operations while maintaining a professional, welcoming experience for employees and external

Qualifications

• Experience providing executive-level administrative support.
• Strong organization and project management skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Flexible to support early morning/evening/weekend activities when needed.

Responsibilities

• Manage executives' calendars and administrative workflows.
• Coordinate domestic and international travel and events.
• Prepare reports, presentations, and briefing materials.
• Oversee office operations and vendor interactions.
• Support meetings, procurement, and expense management.
• Provide professional, welcoming experiences for visitors and stakeholders.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion & integrity

Stakeholder engagement

Tools

Outlook

Teams

PowerPoint

Excel

Planner

Job description

As the Executive Assistant to the Chief Sustainability, Government Affairs & Public Policy Officer and Office Manager for our Washington, DC office, you will serve as a trusted partner to senior leadership while ensuring the seamless operation of a dynamic and externally facing office environment. This role requires a highly organized, proactive, and service-oriented professional who can anticipate needs, manage competing priorities, and foster a welcoming experience for employees, customers, policymakers, and other external stakeholders. You will play a critical role in enabling the success of our Sustainability, Government Affairs & Public Policy team through strong planning, communication, and operational execution.

Key Responsibilities

• Serve as a trusted partner to senior executives, proactively managing calendars, priorities, and administrative workflows to maximize effectiveness and efficiency.
• Coordinate complex domestic and international travel arrangements, meetings, and event logistics while ensuring an exceptional experience for participants and stakeholders.
• Manage the flow of information, correspondence, meeting materials, and follow-up actions to support effective decision-making and execution.
• Provide a professional and welcoming first impression for visitors, customers, policymakers, industry leaders, and other external stakeholders interacting with Baker Hughes.
• Lead day-to-day office operations, ensuring a productive, organized, and high-functioning work environment.
• Support team operations through meeting coordination, procurement activities, expense management, vendor engagement, and other business processes.
• Assist with planning and executing customer events, leadership engagements, team meetings, and strategic initiatives.
• Prepare professional reports, presentations, correspondence, and briefing materials for senior leaders and stakeholders.
• Manage sensitive and confidential information with the highest level of discretion, professionalism, and integrity.
• Drive special projects and operational improvements that enhance the effectiveness of the team and office.

To Be Successful in This Role

• Have experience providing executive-level administrative support in a fast-paced, complex, and highly professional environment.
• Demonstrate exceptional organizational and project management skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Possess outstanding communication and interpersonal skills, with the confidence to engage effectively with senior leaders, government officials, customers, and other key stakeholders.
• Be highly proactive, resourceful, and solution-oriented, with a strong ability to anticipate needs and resolve issues independently.
• Demonstrate sound judgment, discretion, and professionalism when handling sensitive or confidential matters.
• Build strong, productive relationships across functions, teams, and organizational levels.
• Have proficiency with Microsoft Office applications and collaboration tools, including Outlook, Teams, PowerPoint, Excel, and Planner.
• Thrive in a dynamic environment that requires flexibility, adaptability, and attention to detail.
• Embod[e] a growth mindset, welcoming feedback and continuously seeking opportunities to learn and improve.
• Demonstrate integrity, kindness, professionalism, and a commitment to delivering exceptional service.
• Be willing to occasionally support early morning, evening, or weekend activities associated with executive travel, customer engagements, or special events.

Preferred Qualifications

• Experience supporting C-suite or senior executive leaders.
• Experience managing office operations, executive events, or stakeholder engagements.
• Familiarity with procurement, expense management, travel management, and related business processes.
• Experience working in a corporate, government affairs, public policy, consulting, or customer-facing environment.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities
• Comprehensive private medical care options
• Safety net of life insurance and disability programs
• Tailored financial programs
• Additional elected or voluntary benefits

Salary Ranges $87,000- $109,000 per year. You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans. This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies. You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans. This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.

The Baker Hughes internal title for this role is: Executive Assistant II At Baker Hughes, we are transforming the future of energy. With operations in over 120 countries, we are developing and deploying industry-leading technologies and services to take energy forward. For more than a century, our inventions have revolutionized energy. Today, we are bringing our expertise to make oil and gas safer, cleaner, and more efficient. Our people are the trusted experts, relied on to solve customer challenges big and small. We invest in the health and well-being of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other. We believe in creating an environment of diversity and inclusion, without bias. We know we are better when all of our people are developed, engaged, and able to bring their whole authentic selves to work. We're makers, inventors, and leaders who aren't afraid of the tough challenges. We believe pushing boundaries will help to lead the way for a new energy future.