Executive Assistant

Cambridge Savings Bank; Waltham (MA); Hybrid; USD 56,481 - 74,390; Full time

Benefits offered by this job

Healthcare

Parental planning

Mental health benefits

Performance bonus opportunities

401(k) plan and match

Flexible time off

Job summary

Cambridge Savings Bank is seeking an Executive Assistant to provide high-level administrative support to the Executive Leadership Team. The role requires managing calendars, coordinating travel, drafting board communications, and ensuring confidential handling of information.

You will collaborate with multiple executives and administrative partners in a fast-paced environment. Location is Hybrid in Waltham, MA, with comprehensive benefits including health care, retirement plans, and performance

Qualifications

• College education preferred.
• 5+ years of executive administrative experience supporting C-suite or senior leaders.
• Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook), virtual meeting tools, and document management.

Responsibilities

• Manage complex calendars and incoming requests, prioritizing meetings and preparing accordingly.
• Serve as primary contact for internal/external stakeholders, drafting correspondence and following up.
• Support Board activities, materials, logistics, and meeting preparations.
• Coordinate all travel arrangements, itineraries, and expense reporting.
• Prepare and format presentations, board materials, and executive communications.
• Coordinate meetings, offsites, events, and minute-taking; support enterprise-wide initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

College education

Tools

Microsoft Office

Virtual meeting tools

Job description

POSITION: Executive Assistant

Position Summary:

At Cambridge Savings Bank, our purpose is to have a positive impact on our customers, employees, and community's financial well-being. We are committed to exceeding expectations and having a strong commitment to diversity and inclusion. The Executive Assistant provides high-level administrative and operational support to one or more members of the Executive Leadership Team and serves as a primary point of contact for internal and external stakeholders. This role ensures leaders' time, priorities, and communications are managed effectively, enabling efficient decision-making and execution across the organization. The position requires exceptional judgment, professionalism, and a high degree of confidentiality and discretion. The Executive Assistant must be able to thrive in a fast-paced, highly visible environment while collaborating closely with multiple executives, their teams, and other administrative partners. This role may also serve as a liaison to the Board of Directors, senior leadership, and cross-functional teams, supporting coordination, communication, and alignment across the organization.

Key Result Areas:

• Manage complex calendars and incoming requests, including prioritizing meetings, resolving conflicts, ensuring adequate preparation time, and partnering closely with other Executive Assistants to align schedules, priorities, and cross-functional executive activities.
• Serve as the primary point of contact for internal and external stakeholders communicating directly with Board members, Executive and Senior Management, internal team members, external vendors, consultants, and investors; draft and manage correspondence, announcements, and follow-up communications.
• Support Board-related activities, including gathering and uploading materials, preparing materials and logistics for Board and committee meetings, providing backup administrative support for the Board of Directors.
• Coordinate all travel arrangements, itineraries, logistics, and expense reporting, while maintaining files, records, and systems to ensure easy access to key information.
• Prepare, edit, and format presentations, board materials, reports, policies, internal reporting and executive communications, supporting other deliverables by gathering materials, tracking deadlines, and ensuring accuracy.
• Coordinate and support meetings, offsites, department events, and committees, including agendas, logistics, materials, attendance, and minute-taking; work in coordination with Executive Leadership administrative partners to support enterprise-wide initiatives, meetings, and communications.
• Maintain confidentiality of data, strategic plans, and sensitive business information, while building strong working relationships with senior leaders and external partners and supporting leadership with administrative needs as appropriate.
• Perform additional duties as required.

Qualifications:

• College education, preferred.
• 5+ years of executive administrative experience supporting C suite or senior leaders.
• Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook), virtual meeting tools, and document management.
• Ability to analyze information, formulate conclusions and recommendations, and the ability to work independently.
• Exceptional written and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Strong professional manner and organizational skills with the ability to manage multiple priorities and deadlines.
• Experience working in a banking or finance environment preferred.

The above description covers the most significant major responsibilities but does not exclude other occasional responsibilities and accountabilities, the inclusion of which would be in conformity with the major purpose of this job.

Location:

Hybrid/ Waltham, MA

Salary Range:

$41.83 - $54.33/hr

The reasonably estimated salary for this role at Cambridge Savings Bank ranges from $41.83 - $54.33/hr. Cambridge Saving Bank will determine actual compensation for the role based on factors including, but not limited to, the successful candidate's skills, qualifications, and experience. In addition, Cambridge Savings Bank offers a wide range of comprehensive and inclusive employee benefits for full-time roles including healthcare, parental planning, mental health benefits, performance bonus opportunities, a 401(k) plan and match, flexible time off, and others.

About Cambridge Savings Bank:

Cambridge Savings Bank is a full-service banking institution with over $7 billion in assets. As a mutual bank, CSB is committed to improving the quality of life of our employees, customers, and the communities we serve. One of the oldest and largest community banks in Massachusetts, Cambridge Savings Bank offers a full line of individual and business banking services across a robust Massachusetts-based branch network and through digital banking solutions for commercial, small business and consumer customers. In February 2025, Kroll Bond Rating Agency affirmed CSB's investment-grade rating, reinforcing the bank's position as a reliable business lender To learn more about how we can meet your needs, visit us at cambridgesavings.com, or better yet, come meet us to help you make the most out of your banking relationship. Member FDIC. Equal Housing Lender. NMLS # 543370.

Cambridge Savings Bank is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.