Executive Assistant

National Grid plc; Waltham (MA); Hybrid; USD 76,000 - 89,000; Full time

Job summary

National Grid is seeking an experienced Executive Assistant to support two Vice Presidents in its New England business. This hybrid role requires 2-3 days per week in the Northboro or Waltham office, serving as a trusted partner to senior leadership and coordinating critical activities to drive strategic outcomes.

You will manage demanding calendars, coordinate domestic and international travel, prepare expense reports, and maintain proactive support across departments.

Qualifications

• 4+ years of demonstrated Executive Assistant experience.
• Proficient with Office 365, Outlook, Teams, Word, Excel, PowerPoint.
• Ability to handle highly confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong planning and organizational skills with multiple priorities.
• Attention to detail and ability to meet deadlines.
• Proven ability to work both independently and with others.
• Demonstrates a positive, proactive attitude.

Responsibilities

• Effectively manage demanding and changing calendars for meetings and appointments for internal and external stakeholders.
• Coordinate domestic and international travel using Concur and ensure cost efficiency and policy compliance.
• Organize staff and business meeting logistics on and offsite, monitor budgets and vendor usage.
• Create accurate expense reports following company guidelines.
• Monitor executives' email and surface time-sensitive items for action.
• Collaborate with executives to understand priorities and provide proactive support.
• Coordinate with other departments on day-to-day administrative tasks.
• Build relationships with other EAs and stakeholders; support strategic objectives.

Skills

Executive support

Microsoft 365

Confidentiality

Communication

Planning & organizing

Deadline management

Independent work

Stakeholder management

Education

Associates Degree

Tools

Concur

SAP

Microsoft Office

Job description

National Grid is seeking an experienced Executive Assistant to support two Vice Presidents within our New England business.

This is a hybrid position and regular presence of 2-3 days per week in National Grid’s Northboro or Waltham office is required.

In this highly visible role, you'll serve as a trusted partner to senior leadership, managing complex priorities, coordinating critical business activities, and helping drive the success of key strategic initiatives.

Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry.

To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.

Job Purpose

As Executive Assistant supporting two Vice Presidents in National Grid's New England business, you'll serve as a trusted partner to senior leadership, providing seamless administrative and operational support. In this highly visible role, you'll manage competing priorities, coordinate critical business activities, and help leaders focus on delivering strategic outcomes for our customers and communities.

Key Accountabilities

• Effectively manage demanding and constantly changing and complex calendars for meetings, workshops, and appointments for internal and external stakeholders.
• Plan and coordinate travel arrangements (domestic/international) using Concur and ensure use of most economical rates and compliance with Company Policies and Procedures.
• Assist in the coordination and logistics of all critical staff and business meetings and logistics both onsite and offsite. Ensure that costs remain within budget and that preferred vendors are used.
• Create expense reports accurately while adhering to company policies and guidelines.
• Monitor on a regular basis executives’ email and keep them apprised of important and time sensitive messages. Forward onto others for action if necessary and follow-up in a timely manner.
• Work closely and effectively with executives to understand their priorities, commitments and needs to be proactive and supportive.
• Coordinate with other departments, day-to-day administrative and operational tasks.
• Interact with others including all levels of employees and internal and external stakeholders. Build relationships with other EAs in the organization.
• Lead department initiatives as needed in support of strategic objectives
• Independent thinking to identify possible new initiatives in support of strategic objectives
• Provide support and assistance as needed with various miscellaneous projects.
• Manages Strategic Relationships: Builds informal, trusted, working relationships with executive assistants and chiefs of staff supporting key stakeholders, leverages those connections to facilitate access on behalf of the Vice President.
• Understands Priorities of the VP Demonstrates sound judgment in triaging meeting requests and stakeholder engagements—proactively prioritizing high‑impact relationships aligned with the Vice President’s objectives while diplomatically filtering or deprioritizing low‑value interactions to protect executive time and maximize influence.
• Confident dealing with senior leaders.
• Excellent organizational skills and communication skills both written and verbal.

Qualifications

Required:

• 4+ years of demonstrated Executive Assistant experience.
• Working knowledge of Microsoft Applications: Office 365, Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to handle highly confidential and sensitive information with discretion and professionalism.
• Outstanding written and verbal communication skills and the ability to communicate effectively and professionally.
• Excellent planning and organization skills with the ability to prioritize and handle multiple projects in line with changing and competing priorities.
• Attention to detail and ability to meet challenging deadlines.
• Proven ability to get results through working with others
• Must be able to function independently while collaborating with others interdependently.
• Demonstrates strong work ethic, responsiveness to executive and team needs, and positive and friendly attitude.
• Ability to work with minimal direction, exercise judgment, strategic and analytical thinking.

Preferred:

• Associates Degree
• Experience with Concur and SAP

More Information

Why National Grid?

• Help shape the future of New England's energy system.
• Support senior leaders driving critical business and customer priorities.
• Collaborate with experienced professionals across a dynamic organization.
• Gain exposure to strategic initiatives and major transformation programs.
• Be part of a company committed to innovation, sustainability, and serving our communities.

$76,000 - $89,000 a year

National Grid will not be providing visa sponsorship for this position now or in the future. You must have the ability to work without a need for current or future visa sponsorship.

National Grid utilizes an assessment that evaluates the job qualifications/characteristics using AI or statistically based scoring. For more information, please view NYC Local Law 144.

This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills. Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

National Grid is committed to providing equal employment opportunities to all employees and applicants for employment regardless of protected class. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. National Grid maintains affirmative action programs for individuals with disabilities and protected veterans.

Our employment practices are designed to ensure that all individuals are treated fairly and with respect throughout the hiring process and during employment. National Grid complies with all applicable federal, state, and local anti-discrimination laws. We are dedicated to fostering a workplace that is free from unlawful discrimination and harassment, and we encourage a culture of respect for all.

National Grid operates in both the UK and US, with a broad portfolio of energy businesses dedicated to providing safe, reliable, and sustainable power.

From electricity and gas transmission to advancing clean energy and modernising grids, our work covers every aspect of the energy system.

Our energy flows through absolutely everything we do

Life here at National Grid is more than just our purpose or our values, it’s everything we put into everything we do. It’s our commitment to diversity and inclusion; how we help our employees learn and grow; and how we partner with and support the communities where we live and work. It’s all this, and so much more.

We leverage our collective strengths to do meaningful BIG work so that we can be at the heart of a fair and affordable energy future.

Your salary is reviewed each year against the market for your role, skills, knowledge and experience.

Incentive

Annual performance plan or bonus (depending on your role) rewards your contribution to our success each year.

Retirement

Generous pension plan with company contributions up to 12%.

Private medical insurance for self and family.