Executive Assistant

Motorola Solutions; Waltham (MA); On-site; USD 105,000 - 115,000; Full time

Benefits offered by this job

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K with Company Match

10 Paid Holidays

Generous Paid Time Off Packages

Employee Stock Purchase Plan

Paid Parental & Family Leave

Job summary

Motorola Solutions is seeking an experienced Executive Assistant to support two Senior Vice Presidents in the Boston office. You will manage complex calendars, gatekeep communications, arrange travel, process expenses, and organize events with discretion and efficiency.

The role requires 5+ years of EA/administrative experience, exceptional communication, and expert knowledge of Google Workspace. It offers a people-first culture and comprehensive U.S. benefits.

Qualifications

• 5+ years of EA or Administrative experience.
• Must be based locally and work on-site in the Boston office 2-3 days per week.
• Excellent written and verbal communication; able to manage stakeholder dialogue in the VP's voice.
• Advanced proficiency across Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Meet, and Chat).
• Highly detail-oriented with precision in scheduling, document review, and reporting.
• Proactive problem-solver with ability to anticipate executive needs, resolve conflicts, and suggest process improvements.

Responsibilities

• Meticulously manage the VP's complex calendar, prioritizing appointments and adapting to travel changes.
• Act as gatekeeper for the VP's office, handling inquiries and filtering information.
• Arrange domestic and international travel, process expense reports, and maintain financial records.
• Plan and execute internal and external events, including meetings, Town Halls, and fundraising events.
• Collaborate with other Executive Assistants to align across VPs.
• Maintain organized physical and electronic filing systems for critical documents.

Skills

Communication

Google Workspace

Organization

Problem solving

Adaptability

Education

Executive/Administrative experience

Tools

Google Workspace Suite

Job description

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that is critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

The Global Products Organization (GPO) is responsible for driving the strategic development, innovation, and lifecycle management of a company's product portfolio across global markets. As a central hub for product strategy and execution, the GPO collaborates with cross-functional teams—such as marketing, engineering, operations, and regional market leads—to ensure product offerings align with customer needs, market trends, and business objectives.

Job Description

This is a highly visible and exciting role supporting two Senior Vice Presidents. You will serve as a critical partner in managing their day-to-day activities, facilitating communication across the organization, and ensuring flawless execution and management of the SVP's complex calendar.

Key Responsibilities

• Meticulously manage the VP's complex calendar, providing updates on changes, prioritizing appointments, and adapting quickly to schedule and travel changes.
• Act as the primary gatekeeper for the VP's office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information.
• Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours, especially during travel events.
• Plan and execute internal and external events - including staff meetings, Town Halls, team-building activities, and external events (e.g., fundraisers, appreciation events) - handling all logistics, catering, agendas, and meeting minutes.
• Collaborate cross-functionally with Executive Assistants to other VPs to ensure alignment across the organization.
• Maintain highly organized physical and electronic filing systems for critical documents, reports, and correspondence.
• Provide ad hoc administrative support while maintaining the highest degree of discretion and confidentiality with sensitive information.

Desired Background, Knowledge, & Skills

5+ years of EA or Administrative experience.

Must be based locally and work on-site in the Boston office 2-3 days per week.

Excellent written and verbal communication; able to confidently manage stakeholder dialogue and draft correspondence in the VP's voice.

Advanced proficiency across the entire Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Meet, and Chat).

Highly detail-oriented with strict precision in scheduling, document review, and reporting.

Proactive problem-solver with strong intuition to anticipate the executive's needs, resolve conflicts, and suggest process improvements.

Exceptional organizational and time-management skills to optimize workflows and meet strict deadlines.

Tech-savvy and resourceful; comfortable leveraging AI technology, and project management tools to boost productivity.

Strong sense of urgency, accountability, and adaptability to rapidly changing priorities (such as travel adjustments).

Highly receptive to feedback with a strong desire for continuous improvement.

Nice to have: Experience to support project-based work and strategic initiatives by conducting research, analyzing data, and preparing high-quality reports, presentations, and videos.

Target Base Salary Range

$105,000 USD - $115,000 USD

Basic Requirements

• 5+ years of EA or Administrative experience.
• Legal authorization to work in the U.S. indefinitely is required.
• Employer work permit sponsorship is not available for this position.

Travel Requirements

None

Relocation Provided

None

Position Type

Experienced Referral Payment Plan No

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world.

If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team. We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions.

To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.

MOTOROLA SOLUTIONS OVERVIEW

At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that is critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future. Learn more at www.motorolasolutions.com.