Executive Assistant

kraken.com; United States; Remote; USD 120,000 - 180,000; Full time

Job summary

Kraken is seeking an experienced Executive Assistant to support the CEO office in a fast-paced, globally distributed environment. You will partner with fellow EAs, manage calendars, coordinate complex travel, and prepare briefing materials for meetings and travel.

This role requires discretion, exceptional organization, and the ability to anticipates needs across time zones. You'll oversee cross-functional projects, budget tracking, and onboarding for new team members, contributing to a seamless

Qualifications

• 8+ years of proven experience supporting senior leadership, ideally in a CEO office or multi-executive structure.
• Ability to maintain confidentiality, exercising discretion and professionalism.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced setting with strong personalities and demanding timeframes.
• Natural talent for improving processes and bringing order out of chaos, remaining calm during periods of disorganization.
• Excellent written and verbal communication skills; flexibility across time zones.

Responsibilities

• Partner with other EAs within the CEO office to coordinate responsibilities and maintain executive support.
• Gatekeep the executives' calendars, anticipate needs, plan contingencies, and implement solutions with minimal direction.
• Manage an exceptionally complex and ever-changing executive calendar across time zones.
• Prepare comprehensive briefing materials for meetings, events, and travel, plus agendas and minutes.
• Coordinate all aspects of domestic and international travel, including flight schedules and logistics.
• Monitor travel plans proactively, adjusting logistics as priorities change.
• Coordinate cross-functional projects and events with stakeholders and partner teams.
• Track team tasks, budgets, and meeting schedules; support onboarding for new team members.
• Process expense reports, purchase orders, budget reconciliations, and receipts with accuracy.

Skills

Executive support

Calendar management

Travel coordination

Budget tracking

Event planning

Stakeholder engagement

Communication

Confidentiality

Tech savvy

Tools

Google Suite

MS Office Suite

Adobe Suite

MacOS

Job description

BUILDING THE FUTURE OF OPEN FINANCE

Payward - the parent company behind Kraken, NinjaTrader, Breakout, xStocks, Payward Services and CF Benchmarks - has spent the last 15 years building one of the most modern and globally accessible financial infrastructure platforms in the industry, built to advance an open, global financial system.

THE TEAM

Founded in 2011, Kraken is one of the world's longest-standing crypto platforms, trusted by over 10 million individuals and institutions across the globe. It offers spot trading, margin, futures, staking, and OTC services, with products built for both individual investors and institutional clients.

THE OPPORTUNITY

• Work in lockstep with other EAs within the CEO office, understanding the unique dynamics of a Co-CEO leadership model — sharing information, coordinating responsibilities, and maintaining seamless executive support across leaders.
• Build relationships with the broader team while acting as a gatekeeper for the executives; anticipate needs and potential issues before they arise, planning for multiple contingencies and implementing solutions with minimal direction.
• Manage an exceptionally complex and ever-changing executive calendar, balancing competing priorities and making thoughtful decisions on behalf of the CEO; coordinate meetings, handle logistics, manage competing deadlines, and review incoming requests to ensure they're on the Executive's radar with all necessary information.
• Prepare comprehensive briefing materials for meetings, speaking events, and travel, along with agendas, minutes, and organized records of key projects and initiatives.
• Coordinate all aspects of domestic and international travel — commercial and private aircraft, ground transportation, accommodations, visas, and customs requirements — and serve as the primary point of contact for private aviation providers, managing flight schedules, passenger manifests, and catering.
• Monitor travel plans proactively, adjusting logistics in real time to accommodate changing business priorities, weather events, operational delays, or other unforeseen circumstances.
• Coordinate cross-functional projects and events — including timelines, deliverables, stakeholder engagement, and partnering with events, security, and other teams — while identifying opportunities to streamline processes and enhance executive effectiveness.
• Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met, and support onboarding and ramp-up for new team members.
• Process expense reports, purchase orders, budget reconciliations, and receipts/invoices with accuracy and timeliness, along with additional duties as assigned.

WHAT YOU BRING

• 8+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership, ideally within a CEO office or multi-executive leadership structure.
• Ability to maintain confidentiality, exercising discretion and professionalism when handling sensitive information.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced setting with strong personalities and demanding timeframes.
• Natural talent for improving processes and bringing order out of chaos, remaining calm during periods of disorganization.
• Strong sense of urgency when projects are assigned, with the ability to complete tasks quickly while anticipating the next one in short succession.
• Highly proficient with Google Suite, MS Office Suite, Adobe Suite, MacOS, and generally tech savvy.
• Familiarity with communications strategies, executive affairs, and leadership environments.
• Excellent written and verbal communication skills.
• Flexibility in approach — this business operates across all time zones.

NICE TO HAVES

• Experience in budget tracking, travel coordination, event planning, and stakeholder engagement.
• Comfort working across multiple teams, time zones, and with external partners.
• A proactive, problem‑solving mindset with a focus on efficiency.

Unless a specific application deadline is stated in the job posting, applications are accepted on an ongoing basis.

Please note, applicants are permitted to redact or remove information on their resume that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

We consider qualified applicants with criminal histories for employment on our team, assessing candidates in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

OUR COMMITMENT

Payward is powered by people from around the world and we celebrate the diverse talents, backgrounds, contributions, and unique perspectives that everyone brings to the table. We hire based on merit, seeking out people with the right abilities, knowledge, and skills for the job. We encourage you to apply for roles where you don't fully meet the listed requirements, especially if you're passionate or knowledgeable about crypto.

We may ask candidates to complete job‑related skills or work‑style assessments as part of our hiring process. These assessments evaluate competencies relevant to the role and are applied consistently across candidates for similar positions. Results are considered alongside experience and interviews, and are not the sole basis for any employment decision.

As an equal opportunity employer, we don't tolerate discrimination or harassment of any kind, whether based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

Stay connected

Follow us on Twitter https://twitter.com/krakenfx

Learn on the Kraken Blog https://blog.kraken.com/#:~:text=Enter%20your%20email%20address

Connect on LinkedIn https://www.linkedin.com/company/kraken-exchange/

Candidate Privacy Notice https://www.kraken.com/legal/candidate-privacy-notice