Executive Assistant

Make | letsmake.com; United States; Remote; USD 60,000 - 200,000; Part time

Job summary

A leading software studio is seeking a proactive Executive Assistant who excels in email triage and calendar management while adapting to US time zones. The ideal candidate will manage sensitive information, improve administrative processes, and support senior leadership effectively in a dynamic, remote environment.

Qualifications

• Experience as an Executive Assistant or similar role.
• Comfort using AI tools and new technologies.
• Professionalism in client-facing interactions.

Responsibilities

• Own inbox management, triaging high volumes of email.
• Coordinate meetings with stakeholders.
• Identify and implement process improvements.

Skills

Email Management

Calendar Management

Proficiency with AI productivity tools

Excellent Communication Skills

Organizational Skills

Discretion and Resourcefulness

Tools

Google Calendar

Email tools

Job description

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Location: Remote (Work from Anywhere)

️ Date: The expected start window for this position is within July 2025

Working Hours: Should be in or willing to adjust to US time zone working hours

Are you an Executive Assistant looking to join a studio crafting large-scale software that drives business growth and users love?

At Make, we're proud to have created award-winning software that's been used by billions of people, with 25+ featured placements in the App Store and Google Play. Our clients have real end users and real challenges, and they view us as trusted advisors and thought leaders. Beyond email triage and calendar mastery, this role exists to create a seamless, proactive support system that safeguards sensitive information and delivers a world-class experience to our clients and partners.

If you have a genuine enthusiasm for software, and thrive in environments that encourage creativity, self-management, and a strong focus on culture, we want to hear from you!

What You'll Do

• Own our Co-Founder’s inbox management, triaging high volumes of email, drafting responses, and ensuring timely follow-up with prospects, clients, and others
• Coordinate meetings end-to-end, proactively scheduling and confirming appointments with internal and external stakeholders
• Serve as the first line of communication, maintaining a professional, warm, and responsive presence on behalf of our leadership
• Identify and implement process improvements, including recommending and using AI tools to reduce manual administrative work
• Maintain strict confidentiality, protecting company and client information at all times
• Act as a trusted partner, anticipating needs, suggesting next steps, and reducing the mental load on the Business Development team
  
  
  

What You’ll Bring

• Demonstrated experience as an Executive Assistant or in a similar administrative role supporting leaders
• Proficiency with email and calendar management tools (Gmail, Google Calendar, etc.)
• Comfort using AI productivity tools and learning new technologies quickly
• Clear written and spoken English with excellent communication skills
• Professionalism in client-facing interactions and phone outreach (US familiarity preferred)
• Strong organizational skills and a proactive mindset
• High trustworthiness, discretion, and resourcefulness
  
  
  

About Make (letsMake.com)

Make is a design and engineering agency based in Texas, with team members worldwide. We’re proud to have created award-winning software that has been featured in TechCrunch, Mashable, US Weekly, CBS News, Texas Monthly, and The Today Show. A multi-disciplinary team of engineers and designers, we are passionate about creating world-class software that people enjoy using. At the end of the day, more than our work life, it’s our life’s work .

We are a team of talented individuals who take ownership of the entire project beyond their own craft. We value proactive communication, autonomy, and initiative. You'll be joining a team of 'Managers of One'—people who set their own direction, identify what needs to be done, and dive in without waiting for permission .

We’re not only passionate about our craft but also about our culture. We deeply believe that work is purposeful, and that culture is one of the most important parts of any team. Our culture informs our decisions, sets our standards, and guides our interactions .

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

Referrals increase your chances of interviewing at Make | letsmake.com by 2x

Executive Assistant to Investor Relations Team

AI and Social-Native Executive Assistant

United States $60,000 - $80,000 2 days ago

Executive Assistant to Chief Revenue Officer

Greater Sacramento $80,000 - $90,000 2 weeks ago

Executive Business Development & Capital Raising Assistant (equity compensation + commission)

Pittsburgh, PA $115,000 - $130,000 2 days ago

United States $120,000 - $200,000 14 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.