Executive Assistant

Vertex Pharmaceuticals Inc (US); United States; Hybride; USD 90 000 - 134 000; Plein temps

Résumé du poste

Vertex Pharmaceuticals Inc (US) seeks an Executive Assistant to provide specialized, independent administrative support to 2-3 executives across multi-therapeutic areas. You will manage calendars, travel, meetings, and confidential matters for an Sr.

Vice President and senior leaders. The role requires advanced MS Office skills, strong time management, discretion, and excellent written and verbal communication.

Qualifications

• Advanced MS Office skills and high proficiency in Outlook, Word, Excel, and PowerPoint.
• Strong time management and organizational abilities with the capacity to multi-task and meet deadlines.
• Excellent written and verbal communication skills with a professional demeanor.

Responsabilités

• Manage the Sr. Vice President's calendar, travel, and meetings, coordinating logistics and stakeholders.
• Handle highly confidential information and sensitive matters with discretion.
• Prepare meeting materials, agendas, and minutes; support PowerPoint presentations.
• Coordinate cross-functional activities across departments and external partners.
• Assist with onboarding of new personnel and visitor registration.
• Develop efficient administrative processes and improve workflows.

Connaissances

MS Office

Time management

Attention to detail

Verbal communication

Written communication

Interpersonal skills

Confidential information handling

Formation

High school diploma

5 years experience

Outils

Microsoft Office

Description du poste

Job Description General Summary:

The Executive Assistant provides specialized, independent administrative/business support to 2-3 Executives supporting multi-therapeutic areas.

Key Duties and Responsibilities:

Serves as the primary support professional for a Sr. Vice President, independently handling a full range administrative activities As the delegate for the executive, handles details of a highly confidential and critical nature related to the function/department Interacts regularly with senior leaders inside and outside the Company in coordinating the affairs of the executive Manages the executive's complex and detailed calendar, frequently coordinating logistics and sharing information with other assistants and leaders both internally and externally; coordinates complex travel and meetings logistics, anticipating and resolving any problems to ensure a seamless experience for the executive Manages own workload, reprioritizing as unanticipated situations arise; assists the executive to adjust schedules to meet new and changing deadlines Produces high-quality documentation and contributes to building efficient processes and systems for administrative activities. Independently prioritizes and addresses requests for appointments, emails and telephone calls based on the needs and objectives for the executive Maintains high level of confidentiality of information related to the organization and staff Coordinates activities between departments and or outside parties As delegated by the executive, follows up with stakeholders at all levels to gather needed information, prompts/reminds them of critical deadlines, and helps remove any administrative roadblocks that prevent them from meeting their obligations to the executive Prepares meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations Processes group purchase orders, invoices, and contracts Assists with visitor registration, including pre-registering and escorting visitors Assists with onboarding of new personnel into the department Provides guidance and training to less experienced colleagues Applies knowledge of business/department priorities to anticipate the executive's needs and drive administrative process improvements Builds collaborative and productive relationships across the organization and at all levels.

Knowledge and Skills:

Advanced knowledge of Microsoft Office products Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines High attention to detail Advanced verbal and written communication skills Exceptional interpersonal skills, especially with senior executives Ability to handle highly confidential and sensitive information.

Education and Experience:

Typically requires high school or secondary school education Typically requires 5 years of experience, or the equivalent combination of education and experience At Vertex, we embrace continuous learning and encourage employees to stay informed on advances in AI, technology, automation, and industry trends. We seek talent who bring an external perspective, demonstrate curiosity and sound judgment, and thoughtfully adopt new capabilities that improve decision-making, drive innovation, increase efficiency, and help deliver better outcomes for patients.

Pay Range:

$89,600 - $134,400 Disclosure Statement: The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law. At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Flex Designation:

Hybrid-Eligible Or On-Site Eligible Flex Eligibility Status: In this Hybrid-Eligible role, you can choose to be designated as: 1. Hybrid: work remotely up to two days per week; or select 2. On-Site: work five days per week on-site with ad hoc flexibility. Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.

Company Information:

#LI-Hybrid Vertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [e-mail].

Help Us Achieve Our Mission:

Vertex is a global biotechnology company that invests in scientific innovation to create transformative medicines for people with serious diseases and conditions. The company has approved therapies for cystic fibrosis, sickle cell disease, transfusion-dependent beta thalassemia, acute pain and acromegaly, and it continues to advance clinical and research programs in these areas. Vertex also has a robust clinical pipeline of investigational therapies across a range of modalities in other serious diseases where it has deep insight into causal human biology, including IgA nephropathy, neuropathic pain, APOL1-mediated kidney disease, primary membranous nephropathy, congenital adrenal hyperplasia, ACTH-dependent Cushing's syndrome, autosomal dominant polycystic kidney disease, type 1 diabetes, generalized myasthenia gravis, and myotonic dystrophy type 1. Vertex was founded in 1989 and has its global headquarters in Boston, with international headquarters in London. Additionally, the company has research and development sites and commercial offices in North America, Europe, Australia, Latin America and the Middle East. Vertex is consistently recognized as one of the industry's top places to work, including 16 consecutive years on Science magazine's Top Employers list and one of Fortune’s 100 Best Companies to Work For. For company updates and to learn more about Vertex's history of innovation, visit www.vrtx.com or follow us on LinkedIn, Facebook, Instagram, YouTube, and X We believe our culture is one of Vertex’s greatest strengths and a key enabler of our ability to deliver transformative medicines for patients who need them. Rooted in innovation, purpose and collaboration, our culture empowers people to take smart risks, challenge conventional thinking and do their best work. The diversity of our people is central to that culture. By bringing together individuals with different backgrounds, experiences and perspectives, we foster an environment where new ideas thrive, better decisions are made and breakthrough innovation is possible. We are committed to creating a workplace where everyone feels valued, included and connected to our shared mission, because we know that our unique culture and the collective strength of our people are what set Vertex apart.