Executive Assistant

Assort Health; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

A dynamic health tech company in the United States is seeking an experienced Executive Assistant to support the CEO. Responsibilities include managing the CEO's inbox and calendar, preparing meeting materials, coordinating board communications, and supporting HR initiatives. The ideal candidate has strong organizational skills and experience in fast-paced environments, with bonus points for familiarity with CRM tools or project management certifications.

Qualifications

• Proven experience supporting executives in fast-paced environments.
• Ability to manage competing priorities effectively.
• Experience at an early-stage company or high-growth startup is a plus.

Responsibilities

• Manage and organize the CEO's inbox.
• Support executive prioritization by filtering requests.
• Oversee calendar management for meetings.
• Prepare materials and agendas for productive meetings.
• Coordinate board communications and support follow-ups.
• Manage light travel logistics.
• Drive execution of special projects.
• Support people operations including onboarding.
• Manage vendor relationships.
• Maintain organized documentation.

Skills

Organizational skills

Experience with CRM tools

Project management

Job description

What we're looking for?

We need someone with proven experience supporting executives in fast-paced, dynamic environments. You should be comfortable managing competing priorities and have a track record of strong organizational skills. Bonus points if you have experience at an early-stage company or high-growth startup, familiarity with CRM tools, or project management certifications.

What you'll do:

• Manage and organize the CEO's inbox to streamline communication and ensure timely responses.
• Support executive prioritization by filtering requests, surfacing critical issues, and aligning on decisions.
• Oversee calendar management, ensuring effective use of time and smooth scheduling and rescheduling of internal and external meetings.
• Prepare materials, agendas, and briefing documents to enable productive meetings.
• Serve as board liaison, including coordinating board communications, preparing materials, and supporting follow-ups.
• Coordinate light travel logistics, including itineraries and accommodations.
• Drive execution of special projects and cross-functional initiatives with clear timelines and accountability.
• Support people operations, including team engagement, onboarding, and HRBP-related initiatives.
• Manage vendor relationships, consolidating services and negotiating pricing to optimize value.
• Maintain organized documentation and file systems to ensure accessibility and alignment across teams.