Executive Assistant

Patriot Growth Insurance Services, LLC; United States; Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Job summary

Patriot Growth Insurance Services is seeking an Executive Assistant to partner with a member of senior leadership, providing high-trust, discreet support and helping manage priorities and communications. You will optimize a complex calendar, coordinate internal and external meetings, arrange travel, draft executive communications, and track follow-up actions across teams.

This role requires professionalism, judgment, and the ability to navigate a fast-paced environment while protecting sensitive

Qualifications

• 2 to 4 years of administrative, executive support, or related professional experience in a fast-paced business environment.
• Experience managing calendars, coordinating meetings, arranging travel, and supporting multiple priorities simultaneously.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with business productivity tools such as Microsoft Office and virtual collaboration platforms.
• High School Diploma or GED.

Responsibilities

• Manage and optimize a complex executive calendar, balancing competing priorities and proactively resolving scheduling conflicts.
• Prepare the executive for daily and weekly commitments by ensuring materials, context, and key priorities are organized and readily available.
• Coordinate internal and external meetings, including agendas, presentation materials, logistics, and follow-up actions.
• Arrange travel accommodations and itineraries, while responding quickly and effectively to last-minute schedule or travel changes.
• Draft, edit, and manage executive communications while maintaining the executive's voice, priorities, and professionalism.
• Serve as a trusted point of contact for internal and external stakeholders, ensuring timely communication and follow-through.
• Handle confidential business, personnel, and strategic information with exceptional discretion and judgment.
• Support key projects and initiatives through research, status tracking, presentation development, and coordination across teams.

Skills

Calendar management

Meeting coordination

Travel planning

Executive communications

Discretion and integrity

Stakeholder management

Autonomy

Education

High School Diploma or GED

Tools

Microsoft Office

Virtual collaboration tools

Job description

Patriot Growth Insurance Services | United States | Remote | Full-Time

Why This Role Matters

As an Executive Assistant at Patriot Growth Insurance Services, you will serve as a trusted partner to a member of senior leadership, helping create the focus, organization, and momentum needed to drive business results. This is more than administrative support. It is a high-trust role that enables an executive to operate effectively by managing priorities, streamlining communication, and ensuring critical initiatives move forward. You will act as an extension of the executive you support, helping navigate a fast-paced environment where priorities can shift quickly. Working closely with senior leaders, board members, and key stakeholders, you will bring professionalism, discretion, and sound judgment to every interaction.

How You'll Make an Impact

• Manage and optimize a complex executive calendar, balancing competing priorities and proactively resolving scheduling conflicts.
• Prepare the executive for daily and weekly commitments by ensuring materials, context, and key priorities are organized and readily available.
• Coordinate internal and external meetings, including agendas, presentation materials, logistics, and follow-up actions.
• Arrange travel accommodations and itineraries, while responding quickly and effectively to last-minute schedule or travel changes.
• Draft, edit, and manage executive communications while maintaining the executive's voice, priorities, and professionalism.
• Serve as a trusted point of contact for internal and external stakeholders, ensuring timely communication and follow-through.
• Handle confidential business, personnel, and strategic information with exceptional discretion and judgment.
• Support key projects and initiatives through research, status tracking, presentation development, and coordination across teams.

Who You Are

• Highly organized and capable of managing multiple priorities without losing attention to detail.
• Proactive in anticipating needs and identifying solutions before issues arise.
• Calm and resourceful when navigating changing priorities, urgent requests, and last-minute adjustments.
• Professional and polished in interactions with executives, board members, external partners, and colleagues.
• Trusted to handle sensitive and confidential information with discretion and integrity.
• An effective communicator who can adapt messaging to different audiences and situations.
• Collaborative and relationship-focused, with the ability to work across departments and coordinate among stakeholders.
• Comfortable operating with autonomy while knowing when to escalation issues or seek guidance.

What You Bring

Day One:

• 2 to 4 years of administrative, executive support, or related professional experience in a fast-paced business environment.
• Experience managing calendars, coordinating meetings, arranging travel, and supporting multiple priorities simultaneously.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with business productivity tools such as Microsoft Office and virtual collaboration platforms.
• High School Diploma or GED.

Valuable Additions

• Experience supporting senior leaders, executives, or C-suite stakeholders.
• Experience coordinating leadership meetings, large-scale meetings, conferences, or events.
• Experience within the insurance industry.
• Experience working in a growing, decentralized, or multi-location organization.
• Associate's or Bachelor's degree in Business Administration or a related field.
• Certified Administrative Professional (CAP), Project Management Professional (PMP), or comparable professional experience.

Real Benefits for Real Life

At Patriot, great benefits mean more than coverage; they mean being there through every stage of life: your health, your family, your financial future, or simply time to recharge. Whether you're working or not, life doesn't stop. Neither should your benefits.

Highlights Include

• Multiple medical plan options, with preventive care covered at 100%
• Free virtual medical and mental healthcare for employees and their families, plus a dedicated healthcare concierge to help you navigate benefits, compare prescription costs, and make more confident, personalized care decisions
• Employer-paid short-term and long-term disability coverage
• Paid parental leave
• Personalized PTO that lets you take time away when you need it, without traditional accruals, plus separate sick leave
• Competitive 401(k) company match to help you build your financial future
• Comprehensive dental and vision coverage
• Employee Assistance Program with confidential mental health, legal, financial, and work-life support

About Patriot Growth Insurance Services

At Patriot, we build our teams around a simple idea: people do their best work when they feel supported as whole people, not just managed as employees. We're invested in your growth, not just your output, and we back that up with a competitive salary and a comprehensive health and welfare program that extends to your family and domestic partners too, because who you're building a life with matters to us as much as the work you do. Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. We're currently ranked the 25th-largest broker in the U.S. by Business Insurance and were named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across more than 45 states, our collaborative model gives every person and every agency the resources and support they need to grow, while each agency keeps its own identity, culture, and way of doing business. That growth has never been about numbers alone, it's about the people behind them. Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com. Pay Range: Posted below**Any job offer is based upon a salary analysis to comply with applicable state pay transparency laws, considering relevant experience, education, certifications, and seniority as compared to others doing substantially similar work. There is no guarantee an offer will be at the top of the posted range based on the salary analysis. Roles may also be eligible for a supplemental compensation, such as performance-based bonus, commission, or equity. Specific eligibility will be discussed with Talent Acquisition team. Patriot Growth Insurance Services offers a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; personalized time off and company paid holidays. Pay Range: $60,000 USD - $65,000 USD