Executive Assistant

Aptar Italia S.P.A.; Town of Mukwonago, Northern (WI, KY); Hybrid; USD 95,000 - 130,000; Full time

Benefits offered by this job

401k plan

Vacation

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Wellness program

Paid parental leave

Job summary

Aptar seeks an Executive Assistant to support the Regional President, based in Mukwonago, WI or Lincolnton, NC. This onsite role offers hybrid flexibility and requires managing executive priorities and communications across the region.

You will coordinate meetings, prepare materials, handle confidential correspondence, arrange complex travel, and support regional governance and strategic programs with a high level of autonomy.

Qualifications

• 5+ years of executive administrative or business support experience.
• Experience supporting senior executives and cross-functional leadership teams.
• Strong communication, discretion and ability to handle confidential information.

Responsibilities

• Manage the Regional President’s calendar, priorities, and time commitments.
• Coordinate and prepare for meetings with agendas, briefing materials, and follow-up actions.
• Support follow-ups on pending actions with the regional team in North America.
• Handle confidential correspondence with professionalism and discretion.
• Coordinate complex travel arrangements, including international logistics as needed.
• Prepare reports, presentations, and executive‑level communications.
• Provide project coordination support for regional initiatives and programs.
• Monitor timelines and deliverables for key projects and governance processes.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Project coordination

MS Office proficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Aptar is seeking an Executive Assistant that can be based in Mukwonago, WI or Lincolnton, NC this role will be onsite with some hybrid flexibility.

The Executive Assistant to the Regional President provides high-level administrative and communication strategic support to the Regional President and Regional Leadership Team (RLT). This role operates with a high degree of autonomy, managing executive priorities, coordinating leadership activities, following up on key priorities for the president and ensuring effective communication flow across the region.

In addition, this position plays a key role in regional communication planning and execution, helping align messaging, drive engagement, and support organizational priorities.

As an Executive Assistant, You Will:

• Manage the Regional President’s calendar, priorities, and time commitments to optimize efficiency and impact.
• Coordinate and prepare for meetings, including agendas, briefing materials, presentations, and follow‑up actions.
• Support follow-ups on pending actions in the priorities of the president with the regional team in North America
• Handle confidential correspondence and communications with professionalism and discretion.
• Coordinate complex travel arrangements, including international logistics as required.
• Prepare reports, presentations, and executive‑level communications.
• Make independent decisions within established guidelines to provide support with planning, organizing, and scheduling various events for NA Closures.
• Provide project coordination support for regional initiatives and strategic programs.
• Monitor timelines, milestones, and deliverables for key projects
• Support governance processes, reporting cadence, and leadership rhythm
• Identify opportunities to improve processes, communication flow, and operational efficiency

Who We are Looking For

We are seeking a highly organized, proactive, and professional Executive Assistant who can independently manage executive priorities, coordinate key initiatives, and serve as a trusted partner to the Regional President and Regional Leadership Team. The ideal candidate combines exceptional communication, project coordination, and stakeholder management skills with discretion, business acumen, and a continuous improvement mindset in a fast‑paced, multi‑priority environment.

Education and Experience

• 5+ years of executive administrative or business support experience, preferably in a regional or corporate environment
• Experience supporting senior executives and cross‑functional leadership teams

Skills and Competencies

• Strong organizational and prioritization skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of discretion and professionalism with confidential information
• Strong project coordination and follow‑through capabilities
• Ability to operate independently and make decisions within established guidelines
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Collaborative mindset with strong stakeholder management skills

Preferred Skills

• Experience in a manufacturing or operational environment
• Experience supporting communication planning or internal communications
• Strong business acumen and understanding of organizational dynamics
• Proactive, solutions‑oriented approach with continuous improvement mindset

Travel Requirements

• 5% - regional travel

Who are we:

At Aptar, we leverage insights, design, engineering and science to develop drug and consumer product dosing, dispensing and protection technologies for many of the world’s leading brands. Aptar in turn makes a meaningful difference in the lives, looks, health and homes of millions of patients and consumers around the world. Our innovations nasal drug delivery for emergency medicines, precise fragrance applications, mess‑free ketchup dispensing for kids, connected technologies that support patients in adhering to their treatments and much more

With manufacturing facilities across North America, Europe, Asia , and South America, and a dedicated team of over 13,000 employees in about 20 countries, Aptar is committed to creating impactful innovations for our customers and their consumers.

Our Culture

At Aptar, our success is driven by the individuals who contribute their unique talents and perspectives every day. We believe that when you bring your authentic self to work, we all thrive.

How We Support Our Employees

• An exciting, inclusive and value-based working environment
• Award‑winning corporate university offering personal development and training opportunities.
• Competitive base salary and performance‑based bonus plan.
• Contribute to the communities where we reside.
• Innovative benefits plan which includes 401k & Retirement Savings plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.

Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.