Executive Assistant

LEN Lennar Corporation; Town of Florida (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid parental leave

Education assistance

Adoption assistance

Vacation

Holidays

Sick leave

Personal days

Referral bonus

Home purchase discounts

Everyone’s Included Day

Job summary

Lennar is seeking an Executive Assistant to partner with senior leaders, manage complex calendars, coordinate travel, and drive efficient operations across the organization.

In this fast-paced role, you will anticipate needs, prepare materials for meetings, support cross-functional projects, and maintain confidentiality with discretion, while delivering an exceptional executive experience for leaders, partners, and visitors.

Qualifications

• Experience supporting C-level or senior executives in fast-paced corporate environments.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Manage priorities and executives' calendars with high confidentiality and tact.
• Coordinate travel arrangements, meetings, and complex schedules across teams.
• Prepare briefings, agendas, and follow-up materials for executive meetings.
• Partner with cross-functional teams to align on strategic initiatives and communications.
• Coordinate executive leadership meetings, town halls, and special events with flawless execution.
• Develop presentations, reports, and business communications while maintaining organized records.
• Build strong relationships with internal and external stakeholders as a trusted point of contact for leaders.
• Identify opportunities to streamline processes and improve organizational efficiency.
• Support culture-building activities, leadership communications, and special projects as needed.
• Deliver a best-in-class executive and office experience through seamless meeting logistics and guest welcoming.

Skills

Executive support

Calendar management

Travel planning

Communication

Confidentiality

Office software

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant

We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for our Homeowners, Communities, and Associates by building quality homes, delivering exceptional customer service, giving back to the communities where we work and live, and fostering a culture of opportunity and growth. As a Fortune 500 company and one of America's leading homebuilders, we're committed to building not only homes, but rewarding careers. Join a Company that Empowers You to Build Your Future The Executive Assistant is a trusted partner to senior executives, enabling leadership to operate at their highest level. Beyond managing complex schedules and executive operations, you'll anticipate needs, solve problems before they arise, coordinate cross-functional initiatives, and help drive key business priorities. This role offers the opportunity to work closely with executive leadership, build relationships across the organization, and contribute to initiatives that support the success of our business. If you thrive in a fast-paced environment, enjoy bringing order to complexity, and take pride in making a meaningful impact behind the scenes.

Why You'll Love This Role

Partner directly with senior executives and gain exposure to business strategy and organizational priorities. Own meaningful projects that improve executive operations and organizational effectiveness. Collaborate with leaders and teams across the company on high-impact initiatives. Be trusted to anticipate needs, solve problems, and help executives stay focused on what matters most. Play a key role in creating a seamless experience for executives, business partners, and visitors.

Your Responsibilities on the Team

• Serve as a trusted partner to senior executives by proactively managing priorities, anticipating needs, and ensuring seamless day-to-day operations.
• Manage complex calendars, travel, meetings, and competing priorities while exercising sound judgment and maintaining strict confidentiality.
• Prepare executives for meetings by coordinating agendas, presentations, briefing materials, and follow-up actions.
• Partner with cross-functional teams to coordinate strategic initiatives, executive communications, and key business priorities.
• Coordinate executive leadership meetings, off-sites, town halls, and other high-impact events, ensuring flawless execution.
• Develop presentations, reports, spreadsheets, and business correspondence while maintaining organized records, reports, and expense documentation.
• Build strong relationships with internal and external stakeholders, serving as a trusted point of contact on behalf of executive leadership.
• Identify opportunities to improve processes, streamline workflows, and enhance organizational efficiency.
• Support organizational initiatives, culture-building activities, leadership communications, and special projects as business needs evolve.
• Deliver a best-in-class executive and office experience by coordinating meeting logistics, welcoming visitors, and supporting overall office operations.

What You'll Bring

• Significant experience supporting C-level or senior executives in a fast-paced corporate environment.
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Outstanding written and verbal communication skills.
• Strong executive presence with the confidence to interact professionally with leaders at all levels.
• Proven ability to anticipate needs, think several steps ahead, and proactively solve problems.
• Exceptional judgment, discretion, and integrity when handling confidential information.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and commitment to delivering high-quality work.
• Highly adaptable, resourceful, and comfortable working independently while collaborating across teams.
• A customer-focused mindset with a passion for creating exceptional experiences for executives, associates, and business partners.

Life at Lennar

• Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of.
• Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments.
• To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations.
• From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies.
• Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day.

At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar’s policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar: Overview | LinkedIn for the latest job opportunities.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

We’re Always Looking Ahead Want to work in an innovative environment that empowers you to explore your passions? At Lennar, we promote asking questions and working together to solve complex problems. It’s how we’ve become a leader in the homebuilding industry and why our Associates love working here. If you’re interested in helping people find their future homes and, in doing so, build a better future for themselves, then Lennar is the place for you.

Work Where Everyone’s Included

We’re committed to building and sustaining an inclusive culture where everyone has a seat at the table, and we’re all on a first-name basis. This inclusive culture influences our hiring practices, the communities we serve and how we build better career experiences for all our Associates. It’s why we created the Everyone’s Included Advisory Council, and we’d love for you to be a part of our shared journey.

Join Our Talent Network

Welcome to the Lennar Community! We are tickled, delighted and happy that you've decided to join our Talent Community! We look forward to connecting about career opportunities at Lennar.