Executive Assistant

Mattamy Homes; Tampa (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Trip & travel reimbursements

Health, dental & vision insurance

Life insurance & disability

401K with company match

Tuition reimbursement

Volunteer program

Job summary

Mattamy Homes is seeking an experienced Executive Assistant to the CEO to manage calendars, travel, meetings and communications. You will support senior leaders, prepare reports, and coordinate events while ensuring smooth office operations in a fast-paced environment.

Ideal candidates have 10+ years of administrative experience, advanced MS Office skills, and a proven track record handling confidential information with tact and diplomacy. This role is onsite with competitive benefits.

Qualifications

• 10+ years administrative experience required, previous support of a high-level executive preferred.
• Experience managing a business travel calendar and coordinating meetings and events required.
• Excellent Microsoft Office skills (Outlook, Word, Excel, Visio, PowerPoint) and discretion with confidential information.

Responsibilities

• Provide administrative support for the CEO and executives including calendar management, travel arrangements, event coordination, presentations, and expense reports.
• Answer phones and greet visitors professionally.
• Support office operations including supplies, equipment, and facilities.
• Prepare financial reporting packages and presentations for Board Meetings and events.
• Compose correspondence for the CEO and route mail.

Skills

Executive support

Calendar management

Travel coordination

Office administration

Communication skills

Education

Bachelor's degree in Business or related field

Tools

Microsoft Office

Job description

Employment Type: Full-Time / Permanent / Onsite

Reports to: CEO

Mattamy Homes is the largest family-owned homebuilder in North America, with 45-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson.

What you’ll do

• Provide administrative support for the Mattamy Homes US CEO and other executives including calendar management, flight and extensive travel arrangements, event and meeting coordination, presentations, and expense report management.
• Must present a professional image while answering phones, and handling visitors to the office
• Solid experience supporting a senior executive and in keeping the office functioning including ordering, receiving, stocking and distribution of office supplies, coordinating equipment services, and building facilities.
• Assist in the preparation of financial reporting packages and presentations for Board Meetings, employee, and bondholder events
• Prepare ad hoc reports requested by other Departments, Division Leadership, US Corporate and Central Services (Canada Corporate)
• Compose correspondence on behalf of the CEO as needed
• Receive, sort or forward incoming mail.Coordinate the pick-up and delivery of express mail services including FedEx, UPS, and USPS
• Other related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondence
• Perform other related duties as assigned

What you bring

• 10+ years administrative experience required, previous support of a high-level executive preferred
• Previous experience in managing a busy travel calendar and in setting up and managing meetings and events
• Exceptional computer skills including advanced knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, Visio, and PowerPoint)
• Ability to handle sensitive and confidential information and issues with tact and diplomacy
• Ability to maintain an organized system of tracking, monitoring and prioritizing tasks and projects.
• Must be reliable and able to work independently on assigned tasks as well as to accept direction on given assignments and proactively anticipate needs
• Ability to work well under pressure and meet deadlines
• Able to juggle multiple tasks and priorities, quick-thinker, able to pivot and adjust as needed
• Detail oriented with ability to proof documents for accuracy and communicate detailed changes
• Excellent interpersonal, written, and verbal communication skills
• Maintain a professional, and polished demeanor
• Enthusiastic and friendly, with a demonstrated client-service orientation
• Strong problem-solving orientation and analytical skills

Physical Requirements

• This job operates in a professional office environment, in-office work required
• Must be able bend, lift, reach, and move packages up to 25 lbs.
• Must have strong written and verbal communication skills
• This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Must be able to remain in a stationary position at least 50%
• This is largely a sedentary role; however, some filing is required which would require the ability to move files, open filing cabinets, and bend or stand as necessary
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards
• Bachelor’s degree in Business or other related field preferred

Be yourself. We want it that way.

At Mattamy Homes, we’re passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.

Our competitive compensation and full-time employee benefits package includes:

• 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
• Health, Dental and Vision Insurance
• Life Insurance and Short/Long Term Disability
• Flex Spending, 401K with Company Matching and Tuition Reimbursement
• Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program

To provide the best homeowner experience

• Teamwork
• Commitment
• Community
• Sustainability

Recent recognition

• Best Places to Work in Charlotte for 2025, 2024, 2023, 2022, 2020, 2018 & 2017
• Best Places to Work in Jacksonville for 2025, 2023, 2022, 2016 & 2015
• Best Places to Work in Orlando for 2025, 2024, 2023, 2022, 2021, 2018, 2016 & 2013
• Best Places to Work in Phoenix for 2025, 2024, 2023, 2022 & 2021
• Best Places to Work in Raleigh for 2025, 2024, 2023, 2022 & 2021
• Best Places to Work in Southeast, FL for 2025, 2024, 2023
• Best Places to Work in Tampa Bay for 2025, 2024, 2023, 2022, 2021, 2020 & 2019

A career with Mattamy Homes is a chance to join a team as solid as they come. We’re an internationally recognized, privately owned homebuilder full of ambitious, talented and hardworking team members. Together we’re making dreams come true with homes and communities designed for the way people live today, and that’s a great feeling. Our future is secured through strategic investments in land and communities, in both current and new markets, which offers ongoing learning, growth and opportunity for all of us. Redefining how we build with smarter technology and a deep commitment to sustainability is exciting and rewarding.

Here, you will gain valuable experience through challenging and interesting projects. Recognized as an employer of choice, Mattamy ensures you will enjoy great benefits and an award-winning culture, because we take care of our own. On our team, we all have a role to play in building for the future.

Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances. Equal access to programs, services, and employment is available to all persons.

Qualified applicants will be contacted directly by the Talent Acquisition team.