Executive Assistant

Tundra Technical Solutions; Sunnyvale (CA); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement benefits

New Child Benefit

Job summary

Fortune 500 client seeks an Executive Assistant to support two Directors in a fast-paced, collaborative environment. Excellent organizational skills and discretion are essential to manage calendars, travel, expenses, and critical deliverables for two senior leaders.

The role requires 4+ years of senior-level support, strong MS Outlook/Office proficiency, and a Bachelor’s degree is preferred. This is a contract assignment via Tundra Technical Solutions with competitive hourly pay.

Qualifications

• 4+ years of experience supporting senior management (Directors/VPs).
• Proficiency with Microsoft Outlook and Microsoft Office tools.
• At least two years of college completed; BA/BS preferred.

Responsibilities

• Perform complex calendar management and scheduling for two directors.
• Coordinate travel arrangements and manage expenses.
• Provide comprehensive administrative support, including documentation and follow-up.
• Track meetings, priorities, and action items across leaders to ensure timely delivery.

Skills

Senior management support

Microsoft Outlook

Microsoft Office

Education

Two years of college

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Office

Job description

A Fortune 500 company is seeking a highly motivated and customer obsessed Executive Assistant to support two Directors within the Devices Demand Planning organization, including the Director of Forecasting. This role requires strong organizational skills, high judgment, attention to detail, and the ability to manage competing priorities in a fast-paced, highly collaborative environment. Responsibilities include complex calendar management and scheduling for both Directors, effectively prioritizing amidst a high volume of information and requests while ensuring the appropriate level of urgency is given. The EA will monitor and track meetings and priorities for both leaders, manage travel and expenses, and handle all administrative support functions. This role is also responsible for managing multiple tasks and action items—including documentation, follow-up, and preparation—ensuring appropriate and timely action on deliverables across both leaders.

Responsibilities

The ideal candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is essential. The successful candidate will have strong verbal and written communication skills, the ability to be flexible and change direction at a moment's notice, and a proven ability to build effective working relationships across teams. The Devices Demand Planning organization works cross-functionally across multiple stakeholders; therefore, the ability to work successfully in a team environment and manage relationships across the broader organization is critical. We are an AI-forward organization, and we are looking for someone with the aptitude and willingness to learn new tools and technologies to accelerate team productivity.

Qualifications

This position requires 4+ years of experience supporting senior management (Directors, VPs) and excellent working knowledge of Microsoft Outlook and Microsoft Office tools. At least two years of college required; bachelor's degree preferred.

This posting is for a contract assignment with Tundra Technical Solutions to provide services to a Fortune 500 client.

The pay range that Tundra in good faith reasonably expects to pay for this position is $31/hour - $35/hour.

Tundra's benefits offering includes optional medical, dental, vision, retirement benefits, and a New Child Benefit.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

• Tundra Technical Solutions is among North America's leading providers of Staffing and Consulting Services. Our success and our clients' success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.