Executive Assistant

Axon; Seattle (WA); On-site; USD 74,000 - 118,000; Full time

Benefits offered by this job

Competitive salary

401k with employer match

Paid time off

Parental leave

Medical, Dental, Vision

Wellness programs

Learning & Development

ERGs

Snacks in offices

Job summary

Axon is seeking an organized Executive Assistant to support two senior leaders, including an Executive Vice President and a Senior Vice President. The role requires handling confidential information, coordinating complex schedules across time zones, and arranging domestic and international travel with meticulous attention to detail.

Strong written and verbal communication, proficiency with Google Workspace/Microsoft Office, and the ability to adapt in a fast-paced, high-stakes environment are

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-suite or senior leadership.
• Proficiency with Google Workspace/Microsoft Office, calendar management tools, and expense reporting systems.
• Experience managing complex, high-volume domestic and international travel arrangements.

Responsibilities

• Own and manage executives' calendars across multiple time zones.
• Plan and book domestic and international travel itineraries.
• Draft, proofread, and manage correspondence, presentations, and reports.
• Prepare agendas, take notes, and track follow-up action items.
• Manage expense reports, invoices, and budget tracking for the executives' office.

Skills

Calendar management

Travel coordination

Communication

Discretion

Organization

Adaptability

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Expense reporting systems

Job description

At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other.
Life at Axon is fast-paced, challenging and meaningful. Here, you’ll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.

Join Axon and be a Force for Good.

At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other.
Life at Axon is fast-paced, challenging and meaningful. Here, you’ll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.

About the Role

Axon is seeking a highly organized, discreet, and proactive Executive Assistant to support two leaders — an Executive Vice President and Senior Vice President. This role requires exceptional judgment, the ability to anticipate needs before they arise, and comfort operating in a fast-paced environment with significant domestic and international travel. The ideal candidate embodies Axon's values; obsessing over the details, owning their work end-to-end, and operating with candor and trust while serving as a critical partner to senior leadership.

Key Responsibilities

Calendar & Schedule Management

• Own and manage complex, ever-changing calendars across multiple time zones
• Proactively resolve scheduling conflicts and prioritize competing demands
• Coordinate meetings, briefings, and preparation materials in advance of key engagements

Travel Coordination

• Plan and book complex domestic and international travel itineraries, including flights, ground transportation, lodging, and visas/passports as needed
• Build detailed, minute-by-minute itineraries accounting for time zones, layovers, and contingencies
• Monitor travel disruptions in real time and rebook/reroute proactively
• Reconcile travel expenses and submit expense reports in a timely manner
• Anticipate the Executives’ preferences (airlines, seating, hotels, dietary needs) and apply them without prompting

Communications & Administrative Support

• Serve as a gatekeeper and liaison between the Executives’ and internal/external stakeholders, exercising discretion with sensitive and confidential information
• Draft, proofread, and manage correspondence, presentations, and reports
• Prepare agendas, take meeting notes, and track follow-up action items
• Manage expense reports, invoices, and budget tracking for the Executives' office

Event & Meeting Coordination

• Organize offsites, leadership meetings, and team events, including logistics and vendor coordination
• Coordinate with other EAs, departments, and external partners to ensure seamless execution

Special Projects

• Support ad hoc strategic projects and initiatives as assigned by the Executives’
• Conduct research and prepare briefing materials on request

Required Qualifications

• 5+ years of experience as an Executive Assistant supporting C-suite or senior executive-level leadership
• Proficiency with Google Workspace/Microsoft Office, calendar management tools, and expense reporting systems
• Proven experience managing complex, high-volume domestic and international travel arrangements
• Exceptional organizational skills and meticulous attention to detail
• Strong written and verbal communication skills
• Ability to exercise sound judgment and maintain strict confidentiality
• Flexibility to work outside standard hours when travel or business needs require it
• Ability to remain calm and adaptable under pressure and last-minute changes; thrives in highly ambiguous environments

Preferred Qualifications

• Experience supporting executives in a public safety, technology, or defense-related industry
• Familiarity with travel management platforms (e.g., Egencia)
• Familiarity with expense report processing and management platforms (e.g., Expensify)
• Bachelor's degree or equivalent professional experience

Core Competencies — Aligned to Axon Values

• Be Obsessed — Sweats the details of every itinerary, meeting, and deliverable
• Aim Far — Anticipates needs and plans several steps ahead
• Win Right — Operates with integrity and discretion at all times
• Own It — Takes full accountability for outcomes, no hand-holding required
• Join Forces — Builds strong working relationships across the EVP's team and the broader organization
• Expect Candor — Communicates directly and honestly, even when it's hard

Benefits that Benefit You

• Competitive salary and 401k with employer match
• Discretionary paid time off
• Paid parental leave for all
• Medical, Dental, Vision plans
• Fitness Programs
• Emotional & Mental Wellness support
• Learning & Development programs
• Employee Resource Groups (ERGs)
• And yes, we have snacks in our offices

Benefits listed herein may vary depending on the nature of your employment and the location where you work.

Axon is a total compensation company, meaning compensation is made up of base pay, bonus, and stock awards. The actual base pay is dependent upon many factors, such as: level, function, training, transferable skills, work experience, business needs, geographic market, and often a combination of all these factors. Our benefits offer an array of options to help support you physically, financially and emotionally through the big milestones and in your everyday life. To see more details on our benefits offerings please visit https://www.axon.com/careers.

Base Pay Range: $73,744 USD - $117,990 USD

Don’t meet every single requirement? That's ok. At Axon, we Aim Far. We think big with a long-term view because we want to reinvent the world to be a safer, better place. We are also committed to building diverse teams that reflect the communities we serve.

Studies have shown that women and people of color are less likely to apply to jobs unless they check every box in the job description. If you’re excited about this role and our mission to Protect Life but your experience doesn’t align perfectly with every qualification listed here, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Important Notes

The above job description is not intended as, nor should it be construed as, exhaustive of all duties, responsibilities, skills, efforts, or working conditions associated with this job. The job description may change or be supplemented at any time in accordance with business needs and conditions.

Some roles may also require legal eligibility to work in a firearms environment.

We collect personal information from applicants to evaluate candidates for employment. You may request access, deletion, or exercise other CCPA rights [e-mail] via ourAxon Privacy Web Form. For more information, please see the Your California Privacy Rights section of ourApplicant and Candidate Privacy Notice.

Axon’s mission is to Protect Life and is committed to the well‑being and safety of its employees as well as Axon’s impact on the environment. All Axon employees must be aware of and committed to the appropriate environmental, health, and safety regulations, policies, and procedures. Axon employees are empowered to report safety concerns as they arise and activities potentially impacting the environment.

We are an equal opportunity employer that promotes justice, advances equity, values diversity and fosters inclusion. We’re committed to hiring the best talent — regardless of race, creed, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances — and empowering all of our employees so they can do their best work. If you have a disability or special need that requires assistance or accommodation during the application or the recruiting process, please email [e-mail]. Please note that this email address is for accommodation purposes only. Axon will not respond to inquiries for other purposes.