Executive Assistant

Lyrahealth; Santa Monica (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Lyra Health in Santa Monica is seeking an Executive Assistant to support the Chief People Officer and oversee Santa Monica office operations. You will manage calendars, travel, confidential HR data, and coordinate communications, events, and vendor relationships.

This role requires 8+ years supporting C-Suite executives, exceptional communication, discretion, and a client-service mindset in a hybrid environment.

Qualifications

• 8+ years of experience supporting C-Suite executives, preferably a CHRO or CEO
• Experience managing complex calendars, travel, and confidential HR data
• Proven ability to draft and edit executive communications and decks
• Strong written/verbal communication and discretion
• Experience overseeing office operations and vendor relationships in a fast-paced environment

Responsibilities

• Manage complex calendar scheduling, travel logistics, and day-to-day priorities for the Chief People Officer.
• Handle sensitive HR data with discretion and maintain confidentiality.
• Screen and manage executive correspondence, ensuring timely follow-ups.
• Draft and edit executive communications, decks, and strategic materials.
• Support Board and committee meeting materials, minutes, and action items.
• Oversee Santa Monica office operations, liaising with vendors and guests.
• Plan culture initiatives, team-building events, and hybrid/onsite meeting logistics.
• Maintain office budget tracking and vendor invoicing.

Skills

Calendar management

Travel logistics

Executive communication

Discretion and confidentiality

Office operations

Vendor coordination

Hybrid work coordination

Tools

Google Workspace

Slack

Microsoft Office

Job description

About Lyra Health

Lyra Health is a leading provider of evidence-based mental health care, serving more than 20 million people globally in partnership with employers and more than 100 million through health plan and partner relationships. The company has delivered more than 15 million sessions of mental health care, published more than 35 peer-reviewed studies, and delivered unmatched outcomes in terms of access, clinical effectiveness, and cost efficiency. Extensive peer-reviewed research confirms Lyra’s transformative care model helps people recover twice as fast and results in a 26% annual reduction in overall healthcare claims costs. Lyra is transforming access to life-changing mental health care through Lyra Empower, the only fully integrated, AI-powered platform combining the highest-quality care and technology solutions.

About the Role:

Lyra is seeking an enthusiastic, highly organized, and seasoned Executive Assistant to support our new Chief People Officer (CPO) while overseeing operations for our Santa Monica office space. In this dual-impact role, you will serve as a strategic partner and extension of the CPO, managing seamless day-to-day operations, executive communications, and high-priority People team initiatives. Additionally, you will serve as the heartbeat of our Santa Monica office, a strong ambassador of our company and local culture, office management, and spatial and event logistics.

Your warm, approachable style, high emotional intelligence, and commitment to discretion and confidentiality will be integral to supporting our executive leadership and cultivating an engaging workplace culture.

Executive Support (Chief People Officer)

• Manage complex calendar scheduling, travel logistics, and day-to-day priorities for the Chief People Officer.


• Handle sensitive, confidential HR, personnel, and organizational planning data with complete discretion.


• Screen, prioritize, and manage incoming executive correspondence, ensuring timely follow-ups and seamless communication flow.


• Draft, edit, and proof executive communications, presentation decks, and strategic materials for internal leadership and external partners.


• Provide support for Board of Directors and Compensation Committee meetings, including compiling materials, taking meeting minutes, and tracking action items.


• Facilitate communication and alignment between the CPO, the People/Talent teams, and key internal/external business stakeholders.

Santa Monica Office Management

• Oversee day-to-day operations of the Santa Monica office space, ensuring a functional, clean, welcoming, and productive work environment.


• Act as the primary on-site point of contact for Santa Monica employees, visiting executives, property management, vendors, and guests.


• Manage office vendor relationships, facilities logistics, physical access/security badges, office supplies, catering, and mail/deliveries.


• Plan and execute local Santa Monica culture initiatives, team-building activities, holiday events, and hybrid/onsite meeting logistics.


• Maintain office budget tracking, expense reporting, and vendor invoicing.

• 8+ years of experience supporting C-Suite executives; direct experience supporting a CPO, CHRO, or CEO preferred.


• Proven experience managing physical office space operations and facilities logistics.


• Background in a fast-paced, growth-stage, or public company environment.


• Deep experience handling sensitive and confidential HR/personnel information with absolute discretion.


• Exceptional written and verbal communication skills with high attention to detail.


• Kind, warm, positive, and proactive demeanor with a strong customer-service mindset.


• High adaptability to changing priorities in a dynamic, hybrid work setup.


• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Slack, and modern workplace tools.


• Ability to be on-site at the Santa Monica office on a hybrid/regular schedule as required by office operations and CPO presence.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability,genetic information or any other category protected by law.