Executive Assistant

Harvey; San Francisco (CA); On-site; USD 119,000 - 140,000; Full time

Job summary

A progressive technology firm in San Francisco is looking for an Executive Assistant to support their executives. The successful candidate will manage complex calendars, coordinate communications, and handle travel arrangements. They're seeking a proactive individual with over two years' experience in a high-growth environment, strong organizational skills, and the ability to communicate effectively at all levels. This in-office role requires on-site presence at least three days a week, ensuring the executives are well-supported in their dynamic environment.

Qualifications

• 2+ years of administrative experience in a fast-paced environment.
• Strong organizational skills to prioritize tasks effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars and schedule meetings with executives.
• Ensure seamless communication between executives and internal teams.
• Book efficient travel itineraries for executives.

Skills

Organizational skills

Communication skills

Problem-solving

Discrete handling of confidential information

Proactive mindset

Job description

Why Harvey

At Harvey, we’re transforming how legal and professional services operate — not incrementally, but end-to-end. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.

This is a rare chance to help build a generational company at a true inflection point. With 1000+ customers in 58+ countries, strong product‑market fit, and world‑class investor support, we’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched.

Our team is sharp, motivated, and deeply committed to the mission. We move fast, operate with intensity, and take real ownership of the problems we tackle — from early thinking to long‑term outcomes. We stay close to our customers — from leadership to engineers — and work together to solve real problems with urgency and care. If you thrive in ambiguity, push for excellence, and want to help shape the future of work alongside others who raise the bar, we invite you to build with us.

At Harvey, the future of professional services is being written today — and we’re just getting started.

Role Overview

Harvey is seeking a highly organized, proactive, and resourceful Executive Assistant to support our San Francisco and New York‑based executives. The ideal candidate brings a “no task too big, no task too small” mindset, exercises sound judgment, and thrives in fast‑paced, dynamic environments. This role requires someone who can seamlessly partner with 2‑3 VP’s and team members across the organization, while demonstrating exceptional discretion, adaptability, and resilience.

What You’ll Do

• Keep things running smoothly by managing complex calendars from exec 1:1s and team syncs to meetings with customers and prospects and company events.
• Be the go‑to connector between your exec and internal teams, partners, and customers, ensuring communication is seamless and timely.
• Own the prep: draft agendas, pull together materials, track action items, and follow up to keep momentum going.
• Take the lead on booking travel, thinking efficient, well‑planned itineraries that save time and reduce friction.
• Handle sensitive info with care, using good judgment and a high level of discretion.
• Jump in on ad‑hoc projects: bring structure, keep things moving, and get stuff done.
• Support with presentation and deck preparation as needed from formatting to content coordination to ensure executives are set up for success.
• Pitch in on general office and admin needs, no task too small when it helps the team thrive.

What You Have

• 2+ years of professional or administrative experience in a fast‑paced or high‑growth environment.
• Strong organizational skills with the ability to prioritize tasks, solve problems, and operate independently in an ambiguous environment.
• Proactive and adaptable mindset, with a knack for anticipating needs and taking initiative.
• Excellent written and verbal communication skills, including the ability to craft high‑quality, executive‑level messaging.
• Professionalism and executive presence, with the ability to build credibility and effectively engage with senior leaders and external stakeholders.
• Collaborative and team‑oriented, with a focus on fostering strong relationships across the Harvey team.
• Discreet and trustworthy when handling confidential information.
• This is an in‑office role based in San Francisco or New York, with an expectation of being onsite at least three days per week, and additional days as needed based on business priorities.

Compensation Range

$119,000 - $140,000 USD

Please find our CA applicant privacy notice here.

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Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing [e-mail].