Executive Assistant

Avantus; San Diego (CA); On-site; USD 80,732 - 100,732; Full time

Benefits offered by this job

401(k) matching

Medical and dental plan

Flexible PTO

Equal opportunity employer

Job summary

Avantus is seeking an experienced Executive Assistant to deliver comprehensive support to its senior leaders in San Diego. The role includes complex scheduling, travel coordination, expense reporting, and notary duties, ensuring smooth operations and timely communications.

The ideal candidate brings at least 5 years of EA experience, a valid Notary Public license in California, and superb MS Office proficiency, with a proactive, organized approach and strong cross-team collaboration.

Qualifications

• 5+ years of experience as an Executive Assistant.
• CA Notary Public license required.
• Excellent MS Office knowledge.
• Detail-oriented with strong organization and time management.
• Strong verbal and written communication.
• Self-motivated, proactive and discreet.
• Ability to multitask in a fast-paced environment.
• Ability to communicate with all levels.

Responsibilities

• Provide administrative support to senior executives, including our Executive Vice President, Finance, and/or one other senior executive.
• Calendar management and scheduling, accounting for day-to-day meetings, calls, and movements.
• Make travel and accommodation arrangements.
• Track, prepare, and submit expenses on a monthly basis for reimbursement.
• Format information for internal and external communication - this may include emails, presentations, or reports.
• Take minutes during meetings.
• Provide backup support to other Executive Assistants.
• Perform Notary Public duties as required.
• Work with other team members to plan meetings and Company events.
• Assist with special projects as needed.

Skills

Executive Assistant

Notary Public

MS Office

Attention to detail

Communication skills

Time management

Independent and proactive

Job description

ABOUT AVANTUS

Avantus develops, owns, and operates utility-scale clean energy projects across California and the Desert Southwest. Our development pipeline represents one of the nation's largest portfolios of solar with integrated storage, capable of providing dispatchable power to 17 million Americans, day and night. With over a decade of industry leadership and strategic investment from KKR and EIG, Avantus delivers affordable, reliable clean energy solutions that meet America’s growing energy demand.

ABOUT THE POSITION

We are seeking an experienced Executive Assistant to provide exceptional support to our senior-level executives. This role is essential to the efficiency of our business, requiring a proactive and highly organized individual who thrives in a fast-paced, dynamic environment. The Executive Assistant will manage complex schedules, handle a wide range of administrative tasks, and perform notary public duties, such as witnessing document signings.

The ideal candidate is a natural problem-solver with a positive, proactive attitude and a keen ability to prioritize and multitask. This position is well-suited for someone who values organization, works effectively under pressure, and takes pride in contributing to the success of both the executives they support and the overall organization.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide administrative support to senior executives, including our Executive Vice President, Finance, and/or one other senior executive.
• Calendar management and scheduling, accounting for day-to-day meetings, calls, and movements.
• Make travel and accommodation arrangements.
• Track, prepare, and submit expenses on a monthly basis for reimbursement.
• Format information for internal and external communication - this may include emails, presentations, or reports.
• Take minutes during meetings.
• Provide backup support to other Executive Assistants.
• Perform Notary Public duties as required.
• Work with other team members to plan meetings and Company events.
• Assist with special projects as needed.

REQUIRED SKILLS AND QUALIFICATIONS

• 5+ years of experience as an Executive Assistant.
• Current Notary Public license issued by the Notary Commission of the State of California.
• Excellent MS Office knowledge.
• Extremely detail-oriented, outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Self-motivated, proactive, and forward-thinking.
• Diplomatic and tactful.
• Maintain a positive attitude and willingness to work with all team members.
• Willingness to go above and beyond to consistently produce excellent quality of work.
• Must be able to effectively communicate with all levels of internal and external contacts.
• Ability to work independently and multitask in a fast-paced team environment.
• Discrete concerning confidential or sensitive information.

#LI-Onsite

Avantus offers competitive compensation with an excellent benefits package, including 401(k) matching; comprehensive medical and dental plan options; and flexible PTO. We are an equal-opportunity employer.
The base salary range for this full-time position is listed below (plus bonus and benefits). Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for the applicable location during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include bonus and benefits.

Pay Range

$80,732 - $100,732 USD

Job posting details for Executive Assistant at Avantus in (Onsite) San Diego, CA, USA. Compensation / salary range: $80,732 - $100,732 USD. ClimateTechList gathers 9,000+ job openings from over 509 climate tech companies and updates them daily.