Executive Assistant

Jackson LeRoy; Salt Lake City (UT); On-site; USD 50,000 - 70,000; Full time

Job summary

Jackson LeRoy is seeking an Executive Assistant to support the two founders. You will manage calendars, emails, and daily tasks, and schedule meetings both virtually and in person. The role requires strong communication, impeccable attention to detail, and a proactive, confidential approach.

You will coordinate travel, assist with banking tasks, and handle errands as needed, ensuring the founders are organized and informed while maintaining a high level of professionalism.

Qualifications

• Efficient time management and ability to prioritize tasks.

Responsibilities

• Manage the two Founders’ calendars.
• Manage the two Founders’ emails.
• Manage daily tasks and set up meetings (virtual and in person).
• Outline meeting agendas and schedule lunch appointments.
• Coordinate travel (airlines, hotels, transport).
• Provide banking assistance (wires, ACH, deposits).
• Run personal errands for the founders as needed.

Skills

Time management

Excellent communication

People skills

Attention to detail

Proactive mindset

Discretion/confidentiality

Friendly demeanor

Tools

Microsoft Office

Google Workspace

Job description

JOB DESCRIPTION: EXECUTIVE ASSISTANT

JACKSON LEROY was founded with the vision of building and remodeling homes that matter—to clients, to our environment, and to the community. We are committed to making the creation of a new home an exceptional experience. Our focus is not only to build award winning homes, but also to build lasting, meaningful relationships along the way.

THE EXECUTIVE ASSISTANT IS responsible for supporting the two founders, keeping them organized and informed. People skills will be a large part of this role as you will work directly with all employees and many partners and clients. People within the company, as well as guests and clients, will turn to you for your wealth of knowledge about the company and office. If you cannot answer the question, you will know who can.

THE EXECUTIVE ASSISTANT WILL be responsible for the following tasks, duties, and assignments. These responsibilities will evolve with your expertise and strengths:

• Manage the two Founders’ calendars
• Manage the two Founders’ emails
• Manage daily tasks
• Set up virtual and in person meetings
• Outline meeting agendas
• Schedule lunch appointments
• Manage travel including airlines, hotels, and transportation
• Banking assistance: set up wires, ACH payments, deposits, etc.
• Run personal errands for the founders as needed

THE EXECUTIVE ASSISTANT MUST HAVE the following abilities and knowledge:

• Efficient time management and know how to rate priorities and urgency
• Competent computer skills
• Excellent communicator with exceptional people skills, communicates clearly while also being personable
• Extreme attention to detail
• Proactive mindset
• "No task too small" attitude
• Approachable and friendly
• Trustworthy, able to keep confidences
• Remarkable personality full of optimism, a desire to assist within the company where needed, and an eagerness to continually better yourself to benefit the company as a whole