Executive Assistant

Power Design, Inc.; Saint Petersburg (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

On-site amenities including café, gym,

On-site amenities including café, gym,

401k with company matching

Medical, dental, vision, and life ins.

Paid time off and company holidays

Job summary

Power Design, Inc. in St. Petersburg, FL seeks an Executive Assistant to support C-level leaders with top-tier administrative services. You will manage calendars, coordinate travel, prepare presentations, and handle confidential information with discretion.

The ideal candidate has 3–5 years of executive support experience, strong written and verbal communication, and proficiency in Microsoft Office. This role requires professionalism, multitasking, and adaptability in a fast-paced environment.

Qualifications

• 3–5 years of experience in an administrative, assistant, or office manager role required.
• Experience supporting executive-level staff members highly preferred.
• Associate’s or bachelor’s degree required.
• Detail-oriented, extremely organized, and able to multitask in a high-volume, fast-paced environment with strict, changing deadlines.
• Excellent interpersonal and writing skills with the ability to communicate with all levels of management.
• Professionalism, discretion and confidentiality are essential.
• Strong computer skills with proficiency in Microsoft Office.

Responsibilities

• Assist executives with administrative and personal duties and facilitate cross-department communication.
• Manage and coordinate executive calendars, travel arrangements, and meetings/events.
• Support special projects involving research, documentation, reporting, presentations, and analysis.
• Attend meetings, record minutes, and follow up on action items.

Skills

Calendar management

Executive support

Communication

Discretion / confidentiality

Multitasking

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the positionWe’re looking for an out-of-this-world Executive Assistant who can work their organizational magic to support our C-suite Executive leadership team at our corporate headquarters in St. Petersburg, Florida.As an Executive Assistant, you’ll interact with all levels of our organization, provide top-of-the-line administrative support, schedule office meetings, arrange travel and correspondence, and organize all executive tasks. The Executive Assistant works both independently and collaboratively with the respective teams to support the goals of their department and Power Design. Sound like an opportunity you’d be interested in? Apply to Power Design today!Position ResponsibilitiesAssist executives with administrative and personal duties while prioritizing and facilitating communication within and across departments.Manage and coordinate executive calendars, including travel arrangements and departmental meetings and events.Coordinate and assist with special projects as needed, including research, documentation, reporting, presentations, and analysis.While working on projects, maintain a sense of ownership and involvement in the process to help manage and reach departmental goals.Attend meetings, keeping record of meeting minutes and following up with team members on assigned action items as needed.Here's What We're Looking For3-5 years of experience in an administrative, assistant, or office manager role required. Experience supporting executive-level staff members highly preferred.Associate’s or bachelor’s degreeMust be detail-oriented, extremely organized, and able to multitask in a high-volume, fast-paced work environment with very strict, changing deadlines.Have excellent interpersonal and writing skills with the ability to communicate with all levels of management, with an exceptional level of customer service.Must be extremely professional and poised, exercising independent judgement and discretion while maintaining a high level of confidentiality.Must have excellent computer skills, including proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).Flexibility to work outside of standard work hours as needed to support the needs of the businessDemonstrate and uphold all of Power Design’s core values, which include integrity, accountability, teamwork, innovation and growth.Benefits and PerksCompetitive salaries offeredCutting-edge headquarters with an on-campus café, fitness center, game room with golf simulator, electric scooters, lake with running path, training facility, and tobacco-free campusExciting, award-winning workplace culture focused on employee appreciation, recognition, and funComprehensive medical, dental, vision, and life insurance offeredShort- and long-term disability plans401k with company matching and Flexible Spending Accounts (FSA) options availablePaid time off and company holidays provided#LI-CR1At Power Design, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Power Design believes that diversity and inclusion among our teammates is paramount to our success as a national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool nationwide