Executive Assistant

Ecolab, Inc.; Saint Paul (MN); On-site; USD 108,000 - 162,000; Full time

Benefits offered by this job

Benefits package

Stock purchase plan

Parental leave

Job summary

Ecolab, Inc. seeks a Business Administration Lead to support the Group President and executive team. This on-site, St. Paul, MN role optimizes the executive’s time with calendar management, travel planning, and strategic coordination while driving cross‑functional initiatives.

You will shape planning, monitor KPIs, and coordinate critical projects, ensuring clear communication across departments and timely execution of strategic priorities.

Qualifications

• Bachelor’s degree required.
• 5 years of professional experience.
• 2 years of project management or related work.
• 2 years of communication planning or strategic communication experience.
• Proficiency in office software and tools (e.g., Microsoft Office Suite).
• Immigration sponsorship not available for this role.

Responsibilities

• Oversee the executive’s calendar, schedule meetings, and coordinate travel plans.
• Manage correspondence, emails, and communications on behalf of the executive.
• Organize and prepare meeting materials, take detailed notes, and follow up on action items.
• Contribute to the development and implementation of business strategies.
• Offer recommendations and consultation to department leaders to enhance teamwork and efficiency.
• Monitor and report on KPIs to assess team performance.
• Lead and coordinate special projects from inception to completion.
• Ensure timely completion of creative projects and strategic business initiatives.
• Identify and address core issues within business processes and make actionable recommendations.
• Serve as a liaison between the executive and other departments.

Skills

Calendar management

Travel planning

Executive-level communication

Strategic planning support

Project coordination

Interdepartmental coordination

KPI reporting

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

PowerBI

Smartsheet

Job description

• Interdepartmental Coordination:

The Business Administration Lead is pivotal in supporting the Group President and their executive team. The individual will manage administrative tasks such as calendaring and travel planning while also embracing higher-level responsibilities like strategic planning, project management, and interdepartmental coordination. This role is essential for optimizing the executive’s time and ensuring the effective execution of strategic initiatives.

What You Will Do

• Administrative Support:
  • Oversee the executive’s calendar, schedule meetings, and coordinate travel plans.
  • Manage correspondence, emails, and communications on behalf of the executive.
  • Organize and prepare meeting materials, take detailed notes, and follow up on action items
• Strategic Planning:
  • Contribute to the development and implementation of business strategies.
  • Offer recommendations and consultation to department leaders to enhance teamwork and efficiency.
  • Monitor and report on key performance indicators (KPIs) to assess team performance.
• Project Management:
  • Lead and coordinate special projects and initiatives from inception to completion.
  • Ensure timely completion of creative projects and strategic business initiatives.
  • Identify and address core issues within business processes and make actionable recommendations.
• Interdepartmental Coordination:
  • Serve as a liaison between the executive and other departments, fostering smooth communication and collaboration.
  • Filter and prioritize information to keep the executive well-informed and focused on critical issues.

Position Details

• This role is based out of the Ecolab headquarters office in St. Paul, MN and will be on-site 5 days per week.

Minimum Qualifications

• Bachelor’s degree
• 5 years of professional experience
• 2 years of project management or related work
• 2 years of communication planning or strategic communication experience
• Proficiency in office software and tools (e.g., Microsoft Office Suite)
• Immigration sponsorship not available for this role

Preferred Qualifications

• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Experience with PowerBI and Smartsheet
• Ability to handle confidential information with discretion
• Experience with project management and strategic planning
• Leadership and problem-solving abilities
• Strong analytical and decision-making skills
• Ability to work independently and as part of a team
• High attention to detail and ability to multitask

What’s In It For You

• Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!
• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments.
• The ability to make an impact and shape your career with a company that is passionate about growth.
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.

About Ecolab

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

Annual Or Hourly Compensation Range

The pay range for this position is $107,800.00 - $161,700.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans With Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through affirmative action (AA). We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.