Administrative Assistant

ECOLAB; Eagan (MN); On-site; USD 49,000 - 73,000; Full time

Benefits offered by this job

Benefits package

Stock purchase plan

Paid parental leave

Company-paid pension

Job summary

Ecolab is seeking an Administrative Assistant I to join our team in Eagan, MN. You will support senior leaders by coordinating meetings, managing calendars across time zones, and assisting HR and finance processes.

This role offers growth opportunities in a fast-paced environment and requires strong organizational skills and customer service focus. The position emphasizes handling travel arrangements, preparing reports, and maintaining SharePoint sites to keep teams organized.

Qualifications

• High school diploma or equivalent.
• 1 year of administrative experience.
• Immigration sponsorship is not available for this position.

Responsibilities

• Perform general administrative duties in support of individuals, teams, and business processes.
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials.
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there.
• Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed.
• Support financial processes such as corporate card reconciliation and invoice tracking.
• Arrange domestic and international travel, including visa processing.
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations.
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders.
• Maintain agendas, action item lists, and program plans, escalating issues when needed.
• Respond to routine correspondence following established procedures.
• Create and manage SharePoint sites and shared drives to keep teams organized.
• Use sound judgment to prioritize tasks and ensure smooth workflow.
• Communicate proactively to meet internal and external client needs.

Skills

Calendar management

Meeting coordination

Communication skills

Travel coordination

HR support

Finance support

SharePoint

Education

Bachelor's degree

Tools

MS Office

Outlook

Excel

PowerPoint

SharePoint

Job description

Want to build a brighter, bolder future and cultivate your career? Join Ecolab's team and help create a world in which we all thrive.

Ecolab is seeking an Administrative Assistant I to join our team in Eagan, MN. As an Administrative Assistant I, you'll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You'll bring structure, clarity, and energy to every task-whether it's coordinating meetings, managing calendars, or supporting HR and finance processes. This is your opportunity to grow your career while helping others thrive.

How You'll Make an Impact:

• Perform general administrative duties in support of individuals, teams, and business processes
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
• Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed
• Support financial processes such as corporate card reconciliation and invoice tracking
• Arrange domestic and international travel, including visa processing
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders
• Maintain agendas, action item lists, and program plans, escalating issues when needed
• Respond to routine correspondence following established procedures
• Create and manage SharePoint sites and shared drives to keep teams organized
• Use sound judgment to prioritize tasks and ensure smooth workflow
• Communicate proactively to meet internal and external client needs

Position Details:

• Location:Eagan, MN
• Business/Division/Leader Supported:60% admin 40% reception

What's Unique About This Role:

• You'll support senior leadership in a fast-paced, high-impact environment
• You'll be a trusted partner in both day-to-day operations and strategic initiatives

Minimum Qualifications:

• High school diploma or equivalent
• One year of administrative experience
• Immigration sponsorship is not available for this position

Preferred Qualifications:

• Bachelor's degree
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Experience successfully managing multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Experience anticipating needs, being resourceful, and using sound judgment and tact
• Critical thinking, analytical, and problem-solving skills
• Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
• Experience working independently, as well as collaborating in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable

What's in it For You:

• Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!
• The opportunity to take on some of the world's most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best

About Ecolab:

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

Annual or Hourly Compensation Range

The pay range for this position is $48,800.00 - $73,300.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affiantative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.