Executive Assistant

Wayve; Sacramento (CA); Hybrid; USD 106,000 - 121,000; Full time

Benefits offered by this job

Equity package

Hybrid work policy

Office-based 3 days/week

Job summary

Wayve is seeking an Executive Assistant to directly impact the company’s efficiency and success, providing comprehensive support across business operations and partnering with senior leaders to streamline calendars, travel, and communications.

This full-time, hybrid role requires a minimum of three days in the office each week; it includes a competitive equity package and a salary range of $105,800 to $120,700, with compensation based on skills and experience.

Qualifications

• Excellent calendar and task management across multiple time zones.
• Strong written and verbal communication abilities.
• Discretion handling confidential information and sensitive data.
• Experience supporting Executives/C-suites and senior leaders.

Skills

Organizational skills

Time management

Stakeholder management

Confidentiality

Communication skills

Google Drive

Tools

Google Drive

Job description

About Us

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems. Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future. At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact. Make Wayve the experience that defines your career!

The role

The role of Executive Assistant offers a dynamic opportunity to have a direct impact on the company’s efficiency and success, providing comprehensive support across various facets of business operations at Wayve.

About You

Essential

• Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively.
• Thrive in a fast-paced environment, working well under pressure, delivering good results.
• Can handle shifting priorities and formulate contingency plans.
• Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders.
• Detail-oriented, proactive and takes initiative.
• Experience supporting Executives/C-suites.
• Creative approach to problem solving and are solutions orientated.
• Ability to demonstrate highest level of integrity and confidentiality at all times.
• A flexible and adaptive style to working, positive attitude, and a team player.
• Proficient knowledge of Google Drive skills and can adapt to new platforms.
• Strong communication skills - verbal and written.

Desirable

• Experienced in managing complex calendars, travel and logistics.
• Strong project management skills with experience coordinating complex events and multi-step processes.
• Skilled in handling expenses and budget management, ensuring financial oversight and compliance.
• Experience in organising large-scale company events, such as offsites, conferences, or team-building activities.
• Proficient in managing internal communications and coordinating with teams across different departments.
• Proactive in identifying opportunities to streamline processes and improve operational efficiency.
• A creative mindset, comfortable contributing ideas to improve the team experience and the company’s work culture.
• Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact.

This is a full-time role based in our office, a minimum of three days a week. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home. The reasonably estimated salary for this role ranges from $ 105,800 to $ 120,700 plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience.

Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know. We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above.

At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.

For more information visit Careers at Wayve. To learn more about what drives us, visit Values at Wayve. For US candidates only, please visit E-Verify Notice and Participation and Right to Work DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.