Executive Assistant

UL Solutions; Rockville (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

UL Research Institutes in Rockville, Maryland seeks an Executive Assistant to support the Vice President of Research and the Electrochemical Safety team. You will handle complex calendar and travel management, coordinate meetings and events, and prepare sophisticated correspondence and briefing materials.

You will also contribute to developing and administering budgets, records, data, and other documents essential to operations and personnel processes.

Responsibilities

• Represents the Electrochemical Safety's mission with professionalism while upholding absolute discretion and confidentiality.
• Supports high‑level, sensitive projects by preparing documentation, presentations, and related materials.
• Prepares, organizes, and maintains office records, statistics, and reports related to operations and personnel.
• Manages complex calendar and travel needs, including scheduling, coordinating, and adjusting meetings and itineraries.
• Serves as an administrative liaison across internal and external stakeholders on organizational matters.
• Drafts and prepares complex correspondence, memoranda, presentations, and briefing materials for leadership.
• Collects, synthesizes, and distributes meeting notes and follow‑up actions to relevant stakeholders.
• Develops supporting materials such as charts, graphs, and data summaries for executive projects.
• Assists with budget processes, including expense tracking, expense reports, and documentation management.
• Performs other duties as directed.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Job description

Job Description

We have an exciting opportunity for an Executive Assistant at UL Research Institutes , based in our Rockville, Maryland office.

The Executive Assistant provides administrative support and assistance to the Vice President of Research and the Electrochemical Safety team. Working with minimal supervision, this role oversees complex calendar and travel management, coordinates meetings and events, develops detailed travel itineraries, and prepares sophisticated correspondence and briefing materials. The Executive Assistant also contributes to the development and administration of budgets, records, data, and other documents essential to operational and personnel-related processes. As a trusted administrative partner to executive leadership, this individual consistently demonstrates exceptional tact, integrity, and discretion

UL Research Institutes: At UL Research Institutes (ULRI) , we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our Electrochemical Safety teams who conduct the research required to produce that knowledge and put into practice.

Electrochemical Safety Research Institute: The Electrochemical Safety Research Institute (ESRI) investigates the safety and performance limits of energy technologies. Through our discovery-driven research, we innovate, test, model, and lay the foundation for electrochemical energy storage that is both safe and reliable. Our scientific research helps everyone in the energy storage and battery value chain - from cell and battery manufacturers, suppliers, and original equipment manufacturers to recyclers, shippers, and consumers - understand and thereby help minimize the various safety risks associated with batteries in various applications, including electric vehicles and renewable energy storage systems.

Collaborating with a wide variety of partners to help meet the world's energy safety needs, we disseminate information by convening a diverse group of stakeholders at events such as global battery summits and webinars to find data-driven solutions to new and emerging energy storage risks.

What you'll learn and achieve:

• Represents the Electrochemical Safety's mission with professionalism while upholding absolute discretion and confidentiality.
• Supports high‑level, sensitive projects by preparing documentation, presentations, and related materials.
• Prepares, organizes, and maintains office records, statistics, and reports related to operations and personnel.
• Manages complex calendar and travel needs, including scheduling, coordinating, and adjusting meetings and itineraries.
• Serves as an administrative liaison across internal and external stakeholders on organizational matters.
• Drafts and prepares complex correspondence, memoranda, presentations, and briefing materials for leadership.
• Collects, synthesizes, and distributes meeting notes and follow‑up actions to relevant stakeholders.
• Develops supporting materials such as charts, graphs, and data summaries for executive projects.
• Assists with budget processes, including expense tracking, expense reports, and documentation management.
• Performs other duties as directed.

What you'll experience working at UL Research Institutes: We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

People : Our people make us special. You'll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today's global challenges require.

Interesting work : Every day is different for us here. We see what's on the horizon and use our expertise to build the foundations of a safer future. You'll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

Grow and achieve : We learn, work, and grow together through targeted development, reward, and recognition programs.

Values . Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

Total Rewards : All employees at UL Research Institutes a