Executive Assistant

WIN Waste Innovations; Portsmouth (NH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

PTO

Floating holidays

401k match

Tuition reimbursement

College scholarships

Job summary

WIN Waste Innovations is seeking an Executive Assistant for our corporate office in Portsmouth, NH. This role provides high-level secretarial and administrative support to Middle Management and the Senior Leadership Team, tackling complex tasks with tact and initiative.

Responsibilities include scheduling, travel, board prep, event planning, and cross-department liaison. The successful candidate will demonstrate strong organizational and communication skills, and thrive in a fast-paced,

Qualifications

• Bachelor's degree in Business Management or related field.
• Minimum 4 years' experience in fast-paced environment as PM/Coordinator or Executive Assistant.
• Strong organizational, written and verbal communication skills.

Responsibilities

• Coordinate comprehensive scheduling and domestic travel.
• Process expense reports as assigned.
• Serve as liaison between departments and handle requests.
• Prepare information for technical reports and presentations.
• Maintain department records and ensure file accuracy.
• Assist with quarterly board meetings and board book production.
• Support planning and organization of company events.
• Cover workload for EA team during absences or vacations.
• Provide front desk coverage when Administrator is unavailable.
• Uphold professional standards and positive work environment.
• Collaborate with customers, vendors, and colleagues effectively.

Skills

Executive support

Project coordination

Calendar management

Travel arrangements

Communication

Problem-solving

Independent work

Education

Bachelor's in Business Management

Tools

Microsoft Word

PowerPoint

Excel

Teams

SharePoint

Job description

WIN Waste Innovations is looking for an Executive Assistant at our corporate office in Portsmouth, NH. This person will provide diverse and advanced secretarial, administrative duties for WIN Waste Innovations Middle Management and the Senior Leadership Team. This individual's work assignments will be complex in nature, and require considerable judgment, tact, creativity, and initiative in order to come up with favorable solutions.

Responsibilities

• Comprehensive scheduling and domestic travel arrangements
• Process expense reports as assigned
• Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
• Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
• Administers the department record keeping system; updates various department records and publications; ensures that department files are maintained in accordance with company policies and procedures.
• Assist with quarterly board meeting preparation and board book production
• Assist with organizing and planning company events as assigned by the Manager
• Cover Executive Assistant team members workload when absent/and or on vacation
• Front desk coverage when Office Administrator is out of office/vacation
• Other duties as assigned
• Maintain positive work environment by acting and communicating in a manner so that you get along with customers, clients, vendors, co-workers and management.

Job Skills And Competencies

• High level of organizational and time management skills with strong attention to detail and accuracy
• Excellent verbal, written, and problem-solving skills
• Ability to work independently and prioritize work effectively within established deadlines and timeframes; knows how to quickly respond to changing needs and to balance competing responsibilities
• Ability to manage and communicate upwards effectively as well as build strong relationships across the organization to accomplish objectives
• Able to lead projects or aspects of projects with coaching and feedback
• Ability to ask questions and learn quickly; comfortable with managing ambiguous situations
• High degree of professional and enthusiasm
• Ability to handle sensitive and/or classified material strictly in accordance with corporate policy and written instructions while demonstrating tact.
• Proactive and resourceful to anticipate the needs of Middle Management and the Senior Leadership Team
• A team player who works well with others and thrives in a team environment
• Results-driven; strives to produce the best results
• Strong leadership capabilities
• Demonstrated research capabilities

Education

• Bachelor's Degree from an accredited college or university in Business Management or related field.

Experience

• A minimum of 4 years of experience in a fast-paced environment as a Project Manager/Coordinator or Executive Assistant.

Computer Skills

• Proven excellence in Microsoft applications: Word, PowerPoint, Excel, Teams, SharePoint, etc.

What You'll Enjoy

• Competitive Annual Bonus
• Industry leading benefits
• Multiple and flexible medical plans
• Outstanding PTO program
• Floating Holidays
• Strong 401k program and company match
• Tuition reimbursement plan
• College loan reimbursement
• College scholarship program for dependents
• Parental Leave Program
• Inclusive culture
• Employee engagement events
• Employee resource groups

WIN Waste Innovations is a waste management company committed to delivering essential waste management solutions to customers and communities supported by our team of 2,300 employees. We believe in preserving our environment for future generations while providing for today's needs. WIN Waste Innovations is a vertically integrated business with a platform of 50 strategically located collection, transfer, and disposal assets. These include waste-to-energy facilities, transfer stations, ash monofills, landfills, and fleets of rail cars and collection vehicles. We process more than 11 million tons of waste annually, converting 6.7 million tons of waste into clean, renewable energy that powers 340,000 homes. We recycle more than 234,000 tons of plastic, paper, and metals from the waste stream.

At WIN Waste Innovations, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short-Term Disability. As well as Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.