Executive Assistant

Author & Edit Hospitality; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hotel discounts

On-site gym access

Employee dining discounts

Career growth with expanding brand

Job summary

Author & Edit Hospitality in Phoenix is seeking an experienced Administrative Assistant to support the President and senior leadership. You will manage calendars, coordinate travel, prepare reports, and handle communications with discretion.

This role requires 2+ years in executive support, excellent written and verbal communication, and organizational prowess in a fast-paced setting. Notary certification preferred or willing to obtain; join a growing brand with on-site amenities and growth

Qualifications

• 2+ years of executive or administrative support experience.
• Professional, polished written and verbal communication.
• Highly organized with strong attention to detail and multitasking.
• Fast-paced environment with deadlines and accuracy.
• Trustworthy with confidential information.
• Proactive, resourceful, and independent problem solver.
• Proficient in Microsoft Office; Notary Public certification preferred or willingness to obtain.

Responsibilities

• Provide comprehensive administrative support to the President and senior leadership.
• Coordinate daily office operations to ensure smooth and efficient administrative functions.
• Assist with projects, reports, presentations, and special initiatives as directed.
• Manage internal meetings, hotel events, and executive communications with professionalism and discretion.
• Serve as the primary point of contact for the executive office, handling correspondence, calls, and inquiries.
• Maintain calendars, schedule appointments, and coordinate travel arrangements for leadership.
• Prepare, format, and organize reports, presentations, and business documents.
• Welcome and assist visitors while maintaining a professional and hospitable office environment.

Skills

Executive support

Office administration

Discretion & confidentiality

Tools

Microsoft Office

Notary Public

Job description

• Exclusive hotel and dining discounts across our brand
• Access to on-site amenities in our Phoenix office, including gym and pickleball courts
• Join a company known for exceptional service and standout guest experiences
• Be part of a passionate team shaping the future of hospitality in Phoenix
• Grow your career with a dynamic, expanding brand

Who We Are

At Author & Edit, we create original hospitality experiences designed to be remembered and talked about. Our approach is rooted in constant evolution, always refining and reimagining what hospitality can be. We don't follow industry standards; we set them.

Founded by visionary restaurateur Sam Fox, Author & Edit is built on the idea that great hospitality is something you write, not replicate. From standout concepts like The Global Ambassador, named Travel + Leisure's No. 1 Resort in Arizona in 2026, awarded One MICHELIN Key, and recognized by Conde Nast Traveler as a top "Best Hotel", to The Twelve Thirty Club and a growing portfolio of hotels and restaurants, we're shaping experiences that push the industry forward.

With multiple new projects currently under construction and an expanding presence, this is a unique opportunity to be part of a company in active growth. You'll work closely with our founder & leadership, collaborate with a passionate team, and play a role in building what's next in hospitality. If you're looking to grow your career while contributing to something innovative, dynamic, and continually evolving—this is where it happens.

What You’ll Do

• Provide comprehensive administrative support to the President and senior leadership team.
• Coordinate daily office operations to ensure smooth and efficient administrative functions.
• Assist with projects, reports, presentations, and special initiatives as directed.
• Manage internal meetings, hotel events, and executive communications with professionalism and discretion.
• Serve as the primary point of contact for the executive office, handling correspondence, calls, and inquiries.
• Maintain calendars, schedule appointments, and coordinate travel arrangements for leadership.
• Prepare, format, and organize reports, presentations, and business documents.
• Welcome and assist visitors while maintaining a professional and hospitable office environment.

Qualifications

• 2+ years of experience providing administrative or executive support, preferably in hospitality or a related field.
• Strong written and verbal communication skills with a professional, polished tone.
• Highly organized with strong attention to detail and the ability to manage multiple tasks at once.
• Comfortable working in a fast-paced environment while meeting deadlines and staying accurate.
• Trustworthy and discreet, with the ability to handle sensitive and confidential information.
• Proactive, resourceful, and confident in solving problems independently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); Notary Public certification preferred or willingness to obtain

Author & Edit is an Equal Opportunity & E- Verify Employer. Proof of eligibility to work in the United States is required.