Executive Assistant

Axiom Care; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

401(k) with match

PTO and holidays

Tuition reimbursement

CMEs reimbursement

EAP

Job summary

Axiom Care, based in Phoenix, seeks an experienced Administrative Assistant to support executive leadership with day-to-day tasks, calendar management, travel planning, and high-level administrative duties.

The role requires strong MS Office skills, superb organizational abilities, and discretion to handle confidential information across healthcare and nonprofit contexts.

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills
• Ability to manage multiple tasks with accuracy and efficiency
• Strong interpersonal and communication skills, both verbal and written
• Ability to handle sensitive and confidential information with discretion
• Proficient in the use of standard office equipment (printer, scanner, fax, etc.)
• Professional writing ability, free of spelling and grammatical errors
• Strong analytical and reading comprehension skills
• Willingness and ability to work flexible hours, as needed

Responsibilities

• Supports owners with day-to-day administrative tasks and special projects.
• Manages executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepares agendas, organizes logistics, and records minutes for internal and external meetings.
• Conducts basic research as needed for reports, presentations, and initiatives.
• Handles incoming calls; screens and routes as appropriate.
• Responds to inquiries and ensures prompt resolution or appropriate escalation.
• Coordinates correspondence, document handling, and package delivery.
• Maintains confidential files, records, and executive-level documentation.
• Anticipates the needs of executives by proactively preparing relevant materials.
• Performs general clerical support and other duties as assigned.

Skills

Microsoft Office

Organization

Multitasking

Interpersonal communication

Discretion

Office equipment handling

Professional writing

Analytical skills

Flexibility

Education

High school diploma or equivalent

Associate’s degree or administrative certification

Tools

Microsoft Office

Timekeeping software

Job description

Essential Duties and Responsibilities: ( The following list outlines key responsibilities and is not exhaustive

• Supports owners with day-to-day administrative tasks and special projects.
• Manages executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepares agendas, organizes logistics, and records minutes for internal and external meetings.
• Conducts basic research as needed for reports, presentations, and initiatives.
• Handles incoming calls; screens and routes as appropriate.
• Responds to inquiries and ensures prompt resolution or appropriate escalation.
• Coordinates correspondence, document handling, and package delivery.
• Maintains confidential files, records, and executive-level documentation.
• Anticipates the needs of executives by proactively preparing relevant materials.
• Performs general clerical support and other duties as assigned.
  

Supervisory Responsibilities:

• None

Who is Axiom Care?

Founded in 2012, Axiom Care is a Phoenix-based behavioral health organization that aims to ensure every Arizonan has access to compassionate, effective substance use treatment. With facilities in Maricopa and Pinal Counties, we offer comprehensive services including 24/7 observation, inpatient detoxification, residential treatment, outpatient treatment, and recovery housing with a focus on underserved populations.

Beyond our full-continuum community programs, we proudly operate specialty programs for the justice-involved (in partnership with ADCRR), for members of the Navajo Nation (in partnership with the Navajo Department of Health), and for Veterans (McCain Veteran Center).

Together, we’re building a future where compassionate care is accessible to all – come be a part of it!

What we offer

• Medical, Dental, and Vision
• 401(k) with up to 3.5% match
• Paid time off (PTO), paid sick time, and paid holidays
• Tuition Reimbursement
• Reimbursement for CMEs
• Free criminal record clearance for eligible justice-impacted staff through a partnership with Rasa Legal
• Employee Assistance Program (EAP)
• Voluntary benefits including group term life, voluntary term life, AD&D, short term disability, and accident coverage

Requirements

Requirements and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and timekeeping software
• Excellent organizational and time-management skills
• Ability to manage multiple tasks with accuracy and efficiency
• Strong interpersonal and communication skills, both verbal and written
• Ability to handle sensitive and confidential information with discretion
• Proficient in the use of standard office equipment (printer, scanner, fax, etc.)
• Professional writing ability, free of spelling and grammatical errors
• Strong analytical and reading comprehension skills
• Willingness and ability to work flexible hours, as needed

Education and Experience:

• High school diploma or equivalent required
• Associate’s degree or administrative certification preferred
• Minimum of 3–5 years of experience supporting senior or executive-level staff, preferably in healthcare, behavioral health, or nonprofit sectors

Physical Requirements:

While performing the duties of this job, the employee is frequently required to:

• Walk, stand, use hands, reach, talk, and hear
• Occasionally sit, climb, stoop, kneel, or crouch
• Reasonable accommodations may be made for individuals with disabilities

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions