Executive Assistant

Parametrix; Oregon, Portland (IL, OR); Hybrid; USD 78,000 - 90,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Assistant to support its executive team. This hybrid role offers a unique opportunity to work closely with leadership, providing strategic and administrative support. The ideal candidate will possess strong project management and organizational skills, with a collaborative mindset. This innovative firm values work-life balance and offers a supportive environment for career growth. Join a company that prioritizes employee ownership and fosters a culture of transparency and mentorship, making it a great place to build your career.

Benefits

Performance-based bonuses

Annual salary reviews

Hybrid work environment

Career development support

Qualifications

• 5+ years as an executive assistant; AEC industry experience preferred.
• Strong project management skills and ability to handle confidential information.

Responsibilities

• Provide strategic support to the CEO and executives by managing priorities.
• Optimize executives' schedules and prepare meeting agendas.

Skills

Project Management

Organizational Skills

Proactive Communication

Confidential Information Handling

Education

Bachelor's Degree

Job description

About Parametrix

Parametrix is a 100% employee-owned consulting firm dedicated to helping clients deliver resilient infrastructure, vibrant communities, and environmentally sustainable solutions.

Our team includes engineers, planners, scientists, landscape architects, surveyors, and construction managers committed to outstanding client service. We build lasting partnerships, collaborate with clients to envision possibilities, and create the future together.

We are committed to being a Best Place to Work, offering hybrid work environments that foster meaningful connections, support work-life balance, and promote career development. With excellent benefits, rewards, and an inclusive, collaborative culture, we strive to create a supportive and enriching workplace.

About the Role

We are seeking an Executive Administrative Assistant.

You will serve as a trusted advisor to our executive team, providing administrative and strategic support. You will report to our Executive Advisor, who will offer guidance, mentorship, and context.

This position is based in our Portland, Puyallup, or Seattle office. It is a hybrid role requiring occasional travel to support executives and business objectives.

Responsibilities

• Provide strategic support to the CEO and other executives by anticipating needs and proactively managing priorities.
• Align executives' schedules with company goals and needs.
• Support strategic planning, goal tracking, and progress updates.
• Optimize executives' schedules and prepare them for meetings, including briefing, research, and agendas.
• Attend important meetings, develop action items, and follow up on them.
• Manage travel arrangements, expenses, and other administrative duties.

Qualifications

• 5+ years as an executive assistant or program executive assistant; experience in the AEC industry is highly preferred.
• A collaborative mindset, proactive communication, and willingness to grow through mentorship.
• Strong project management and organizational skills.
• Ability to handle confidential information discreetly.
• Experience managing shifting business priorities.

Compensation

The base salary range for this role is $78,000 - $90,000+, depending on qualifications. Compensation factors include education, experience, location, and role. As an employee-owned company, we offer performance-based bonuses, with annual salary reviews. We value transparency and look forward to discussing our compensation structure.