Executive Assistant

Bitpanda; Oklahoma City (OK); On-site; USD 67,000 - 101,000; Full time

Benefits offered by this job

Hybrid working model with 25 days/year

Stock option plan

OpenUP coaching and mental health reso

3 additional days off after 6 months

Udemy courses access

Partner discounts

Gender-neutral new parent leave up to

Free onsite dining in Vienna

Tenure recognition

Bitpanda-branded merchandise

Global company events

Job summary

Bitpanda is seeking an experienced Executive Assistant to provide high‑level administrative support to our C‑suite in Vienna. You will manage calendars, travel, meetings, and executive communications with discretion.

The role requires native or full business fluency in German and English, and a willingness to work on‑site in Vienna five days per week. You will partner across teams to keep leadership aligned and informed.

Qualifications

• Proven track record providing high‑level administrative support to C‑level executives.
• Native or full business fluency in German and English (both strictly required).
• Ability to manage confidential information with discretion in a dynamic context.

Responsibilities

• Provide high-level administrative, operational, and executive support directly to C-suite leadership.
• Oversee calendar schedules, expense reporting, and international travel arrangements with high precision.
• Act as a primary liaison between leadership and stakeholders while organising cross-departmental meetings.
• Assist in preparing and reviewing executive presentations, strategic documents, and internal communications.
• Collaborate with the wider EA team on company initiatives with absolute discretion.

Skills

Executive support

Calendar management

Travel logistics

Stakeholder coordination

Executive communications

Discretion & confidentiality

German & English fluency

Job description

Who we are

We simplify wealth creation. Founded in 2014 in Vienna, Austria by Eric Demuth, Paul Klanschek and Christian Trummer, we’re here to help people trust themselves enough to build their financial freedom — for now and the future. Our user-friendly, trade-everything platform empowers both first-time investors and seasoned experts to invest in the cryptocurrencies, crypto indices, stocks, precious metals and commodities they want — with any sized budget, 24/7. Our global team works across different cultures and time zones, bringing our products to more than 7 million customers, making us one of Europe’s safest and most secure platforms that powers modern investing. Headquartered in Austria but operating across Europe, our products are built by fast-moving, talented, “roll-up-your-sleeves-and-make-it-happen” kind of people. It’s these diverse perspectives and innovative minds operating as ONE TEAM that keep Bitpanda at the cutting edge of our industry. So if you’re someone who thinks big, moves fast and wants to make an impact right from day one, then get ready to join our industry-changing team. Let’s go!

What you’ll do

Executive & administrative support

Provide high-level administrative, operational, and executive support directly to C-suite leadership.

Calendar & travel logistics

Oversee complex, fast-changing calendar schedules, expense reporting, and international travel arrangements with high precision.

Stakeholder & meeting coordination

Act as a primary liaison between leadership and stakeholders while organising cross-departmental meetings and all-hands sessions.

Executive communications

Assist in preparing and reviewing executive presentations, strategic documents, and internal communications.

Cross-functional alignment & discretion

Collaborate closely with the wider EA team on company initiatives while providing confidential administrative support with absolute discretion.

Who you are

Proven track record providing high-level administrative support to C-level or executive stakeholders.

Native or full business fluency in both German and English (both strictly required).

Demonstrated ability to manage confidential information with extreme discretion and switch tasks rapidly in a dynamic context.

Full willingness to work from the Vienna office 5 days per week.

This position requires 100% on-site presence in Vienna and is not eligible for the "Work from Anywhere" benefit.

What’s in it for you

• Enjoy the freedom of our Hybrid working model, combining onsite collaboration and remote work, with an additional 25 days per year to work from a city or country of your choice.
• Receive a competitive total compensation package aligned with Bitpanda’s pay-for-impact policy, including participation in our stock option plan.
• Access confidential coaching, counselling, and mental health resources whenever you need them through OpenUP.
• On top of your standard annual leave, prioritise your wellbeing in 2027 with 3 additional days of paid time off to rest, reset, and recharge, available once you’ve been with us for 6 months.
• Grow your skills and stay ahead in your career with unlimited access to Udemy’s library of online courses at your own pace.
• Enjoy discounts, rewards, and perks from partners worldwide across lifestyle, wellness, tech, and travel.
• Take advantage of up to 8 additional weeks of gender-neutral new parent leave to welcome and bond with your new addition to the family.
• In Vienna, Bucharest, Barcelona, and Berlin can enjoy free onsite dining, with freshly prepared lunches and snacks to keep you fueled and focused all day long.
• Celebrate milestones and achievements with recognition and rewards for your Tenure at Bitpanda.
• Access exclusive Bitpanda-branded merchandise and gear to represent.
• Join unforgettable company events, from our Winter Party in Vienna to gatherings worldwide, fostering fun, connection, and celebration…and even more location-specific benefits designed to make life at Bitpanda even more rewarding wherever you are.

Above all, you will have the opportunity to learn and grow as part of Bitpanda’s incredible journey towards being Europe’s future #1 investment platform.

Equal Opportunity & Diversity

Bitpanda is committed to fostering a fair and equal environment based on trust and mutual respect. We believe that a diverse and inclusive workplace is paramount to our success and we are committed to building a team that represents a wide variety of backgrounds, perspectives, and skills.

* These benefits may be adjusted at Bitpanda’s discretion and do not apply to our internships and exceptions to our Hybrid Working policy apply to teams with shift schedules or for folks whose roles require them to be in-office (think: Workplaces team or IT).