Executive Assistant

Wayne Farms; Oakwood (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Wayne-Sanderson Farms is seeking an Executive Assistant to support the Quality Assurance & Food Safety leadership. You will manage calendars, coordinate travel, and prepare communications for senior leaders, ensuring confidential and compliant operations.

You will support QA, Food Safety, Regulatory Affairs, and related teams, handling budgets, purchases, audits, and departmental milestones. This role blends strategic partnership with hands-on administrative excellence.

Qualifications

• 5+ years of executive administrative support experience.
• Experience supporting senior leaders or executive-level management.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with professionalism and sound judgment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage complex calendars, meetings, and executive schedules.
• Coordinate domestic travel, lodging, transportation, and detailed itineraries.
• Prepare professional presentations, reports, correspondence, and leadership communications.
• Serve as a key liaison between executives, internal teams, regulatory agencies, and external partners.
• Handle highly confidential information with discretion and professionalism.
• Coordinate projects, action items, and leadership follow-up activities.
• Maintain organizational records, contact lists, and key departmental resources.
• Assist with purchasing, invoice processing, expense reporting, and budget-related activities.

Skills

Executive support

Senior leadership support

Organizational skills

Project management

Communication

Discretion

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Executive Assistant, Quality Assurance & Food Safety

Support the leaders who help keep food safe for millions of families every day

At Wayne-Sanderson Farms, food safety and quality are at the heart of everything we do. We are seeking a highly organized, proactive, and trusted professional to join our team as an Executive Assistant, Quality Assurance & Food Safety. In this role, you'll partner closely with the Senior Vice President of Quality Assurance & Food Safety and the Quality leadership team to help drive key initiatives, coordinate critical programs, and ensure the smooth operation of a fast-paced corporate function.

This is more than a traditional administrative role. We're looking for someone who thrives on organization, enjoys managing complex projects, builds strong relationships, and takes pride in helping leaders and teams succeed.

What You’ll Do

Executive Leadership Support

• Manage complex calendars, meetings, and executive schedules.
• Coordinate domestic travel, lodging, transportation, and detailed itineraries.
• Prepare professional presentations, reports, correspondence, and leadership communications.
• Serve as a key liaison between executives, internal teams, regulatory agencies, and external partners.
• Handle highly confidential information with discretion and professionalism.

Support Strategic Quality & Food Safety Initiatives

• Coordinate projects, action items, and leadership follow-up activities.
• Support Quality Assurance, Food Safety, Regulatory Affairs, Animal Welfare, Quality Systems, and Data Analytics teams.
• Maintain organizational records, contact lists, and key departmental resources.
• Assist with purchasing, invoice processing, expense reporting, and budget-related activities.

Regulatory & Audit Coordination

• Support audit preparation and documentation management.
• Assist with internal and external audits, inspections, assessments, and customer visits.
• Prepare executive reports, dashboards, and departmental metrics.
• Maintain USDA-related records and support the administration of Grants of Inspection across company facilities.

Meeting & Event Management

• Lead planning and logistics for annual QA meetings, leadership conferences, workshops, and departmental events.
• Coordinate travel, venues, attendee communications, registration, budgets, and event schedules.
• Track action items and ensure timely completion of key commitments.

Build Partnerships Across the Organization

• Coordinate activities with laboratories, consultants, auditors, vendors, and industry partners.
• Support contracts, confidentiality agreements, sponsorships, and vendor communications.
• Assist with onboarding and administrative support for new team members.

What We're Looking For

Required Qualifications

• Minimum of 5 years of executive administrative support experience.
• Experience supporting senior leaders or executive-level management.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with professionalism and sound judgment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

Preferred Qualifications

• Associate degree in Business Administration, Communications, Management, or a related field.
• Experience coordinating large meetings, conferences, or corporate events.
• Experience supporting Quality Assurance, Food Safety, Regulatory, Manufacturing, or Operations teams.
• Familiarity with audit coordination, compliance documentation, or regulatory processes.

Why Join Wayne-Sanderson Farms?

This role offers a unique opportunity to work directly with executive leadership and contribute to programs that impact food quality, food safety, animal welfare, regulatory compliance, and operational excellence across the organization. You'll be part of a collaborative team where your expertise, organization, and initiative help drive meaningful business results.

If you enjoy building relationships, managing high-visibility projects, and supporting leaders who make a difference, we'd love to hear from you.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.