Executive Assistant

Alteryx Inc.; Northern (KY); Hybrid; USD 106,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with company match

Paid parental leave

Remote work stipend

Home office reimbursement

Job summary

Alteryx Inc. is seeking an Executive Assistant to serve as the operational engine behind two Senior Vice Presidents.

You will manage complex calendars, coordinate travel, prepare meeting materials, and act as a trusted liaison across teams in a fast-paced tech environment. Ideally you bring 2+ years of admin support at VP level, strong organizational skills, and proficiency with Google Workspace; experience with AI tools like Claude is a plus.

Qualifications

• Experience: 2+ years of administrative support, ideally supporting VP-level executives or higher.
• Process improvement: Proven track record of streamlining workflows and establishing strong admin systems.
• Relationship building: Ability to build trusted relationships with senior leaders and stakeholders.

Responsibilities

• Calendar & schedule management across two SVPs, with cross-time-zone coordination.
• Meeting preparation, note-taking, and follow-up tracking to ensure productive exec meetings.
• Travel coordination: end-to-end planning of flights, accommodations, and itineraries.
• Inbox triage and communications: prioritize urgent messages and manage executive correspondence.
• Cross-functional liaison between SVP teams, internal departments, and external partners.
• Event and offsite support: logistics for team events and executive gatherings.
• Expense management: compile, reconcile, and submit expense reports accurately.
• Travel expectation: 15–20% in-person travel for offsites and meetings.

Skills

Proactive anticipation

Prioritization

Discretion

Collaboration

Calm under pressure

Tools

Google Workspace

Claude AI

Job description

## Executive AssistantApply: Washington, USA - Remote: Posted Yesterday: R12497**Meet the Moment with Alteryx**We're living through a once-in-a-generation shift in how work gets done. Data, automation, and AI are quickly becoming the center of every business decision - and Alteryx is leading the transformation.You'll be working on the challenges that sit at the heart of modern business. No matter your role, the work you do will help organizations move faster, see more clearly, and tackle questions that used to feel impossible.If you're ready to meet the moment with innovation, curiosity, and excellence, there's a place for you here.We are looking for a sharp, unflappable **Executive Assistant** to serve as the operational engine behind two Senior Vice Presidents. This is a high-trust, high-visibility role for someone who thrives on turning a full plate into a well-run day—someone who anticipates needs before they are voiced, keeps two distinct sets of priorities moving in sync, and makes complex logistics look effortless. The scope of this role scales with the executives you support. Working independently with limited oversight, you will exercise sound judgment on shifting priorities and serve as a trusted point of contact across both leaders' teams and the broader organization. ## **Key Responsibilities*** **Calendar & Schedule Management:** Proactively manage complex, fluid calendars across two SVPs, resolving conflicts and coordinating seamless scheduling across multiple time zones and external organizations.* **Meeting Preparation & Follow-Up:** Build agendas, capture key notes, and track actionable follow-up items to ensure executive meetings are efficient and driving results.* **Travel Coordination:** Plan end-to-end travel logistics (flights, accommodations, transit, itineraries) tailored to each executive's preferences.* **Inbox Triage & Communications:** Monitor incoming communications, prioritize urgent messages, and support executive correspondence as needed.* **Cross-Functional Liaison:** Act as a central, approachable point of contact between both SVPs’ teams, internal departments, and external partners.* **Event & Offsite Support:** Handle operational and logistical execution for team offsites, executive meetings, and special events.* **Expense Management:** Compile, reconcile, and submit expense reports accurately and on time.* **Travel Expectation:** Occasional travel (15–20%) to support in-person offsites, major team meetings, and strategic business needs. ## **Core Competencies & Qualities*** **Proactive Anticipation:** Instinctively foresees upcoming needs, identifies potential friction points, and addresses issues before they escalate.* **Refined Prioritization & Detail:** Flawlessly balances competing priorities and manages granular details across two distinct executives' workflows.* **Composure & Adaptability:** Remains calm, solution-oriented, and poised under pressure when navigating last-minute schedule shifts.* **Discretion & Trust:** Exercises exceptional judgment and confidentiality when handling sensitive strategic and organizational information.* **Collaboration:** Easily builds rapport and works effectively alongside cross-functional partners and administrative peers. ## **Qualifications** **Required:*** **Experience:** 2+ years of administrative support experience, ideally supporting VP-level executives or higher.* **Process Improvement:** Proven track record of streamlining workflows, improving operational efficiency, and establishing strong administrative systems.* **Relationship Building:** Demonstrated ability to build trusted, effective working relationships with senior leaders, staff, and external stakeholders. **Preferred / Nice-to-Have:*** **Tech Sector Experience:** Previous administrative experience within a technology or software product company.* **Tool Proficiency:** Experience using **Google Workspace** (Gmail, Calendar, Docs, Sheets, Slides) for high-volume scheduling and document management.* **AI Tooling:** Experience using **Claude AI** or similar generative AI tools to draft communications, summarize documents, or optimize daily administrative workflows. **Compensation**Alteryx is committed to fair, equitable, and transparent compensation. Final compensation is determined by several factors, including but not limited to relevant work experience, education, certifications, skills, and geographic location. The base salary range for this role in the United States is $106,000 to $115,000. This role is also eligible for a target annual bonus of 10% of base salary, based on individual and company performance. In addition to base pay and bonus eligibility, this role includes clear forms of additional compensation, such as:* A monthly Connectivity Plus stipend of $150 to support remote work-related expenses* An annual $200 home office reimbursement Alteryx offers a comprehensive benefits package designed to support your health, financial security, and overall well-being, including:* Medical, dental, and vision coverage* 401(k) with company match* Paid parental leave, caregiver leave, and flexible time off* Mental health support and wellness reimbursement* Career development and education assistanceFind yourself checking a lot of these boxes but doubting whether you should apply? At Alteryx, we support a growth mindset for our associates through all stages of their careers. If you meet some of the requirements and you share our values, we encourage you to apply. As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re invested in building teams with a wide variety of backgrounds, identities, and experiences.**Benefits & Perks:**Alteryx has amazing benefits for all Associates which can be viewed here.For roles in San Francisco and Los Angeles: Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Alteryx will consider for employment qualified applicants with arrest and conviction records.This position involves access to software/technology that is subject to U.S. export controls. Any job offer made will be contingent upon the applicant’s capacity to serve in compliance with U.S. export controls.