Executive Assistant

Engine; Northern (KY); Hybrid; USD 88,000 - 122,000; Full time

Benefits offered by this job

Equity

Hybrid-hub model

Bonuses/commissions

Job summary

Engine is seeking an Executive Assistant to empower senior leaders in achieving strategic objectives. You will provide proactive executive support, manage complex calendars, and coordinate cross-team communication across multiple time zones.

The role offers remote work with travel up to 25% for executive offsites and leadership meetings. As part of a five-person EA team, you will collaborate closely with the ELT, ensuring operational consistency and clear decision-making.

Qualifications

• Experience in fast-growth startups and ability to thrive in ambiguity.
• Proactive problem-solver who leverages existing resources first.
• Strong communication skills and responsiveness across time zones.

Responsibilities

• Direct-level support to executive leadership, managing calendars and priorities across time zones.
• Partner with leadership during Senior Leadership Team meetings and drive key initiatives.
• Serve as a connector across departments to enable cross-functional alignment.
• Coordinate travel, prepare agendas, and plan leadership offsites and team events.
• Collaborate with a tight-knit EA team to ensure consistent coverage.
• Reference internal docs and team insights to resolve issues before escalation.

Skills

Startup experience

Adaptability

Resourcefulness

Communication

Multi-timezone coordination

Interpersonal collaboration

Tools

Google Workspace

Slack

Job description

Engine is the AI-native platform for intelligent travel. For a decade, Engine has built the proprietary technology and supply behind modern business travel, serving over 38,000 customers and nearly 2 million travelers, along with leading travel and AI companies that build on Engine's infrastructure. One system powers business travel, group travel, human agents, and AI agents.

That work has earned recognition as one of Fast Company's Best Workplaces for Innovators (2025), TravelTech's Reservation Platform of the Year (2026), and one of Built In's Best Places to Work (2020–2026).

We're looking for bold, ambitious people to help redefine how businesses manage and experience travel. Working here, you can expect exponential growth, an ambitious pace, full ownership, and high-caliber colleagues who push you to do the best work of your career. Every hire raises the bar.

Come outpace the ordinary and build the future of travel with us.

About the Role

We are expanding our Senior Leadership Team and looking for a proactive, highly adaptable Executive Assistant to join our team. In this role, your primary mission is to empower our senior leaders to achieve their strategic goals and OKRs. You will work closely with a supportive, ego-free leadership team and an exceptionally collaborative EA group.

This is a remote position with up to 25% travel for executive offsites, leadership meetings, and team events. If you thrive in fast-pace startup environments, value transparent communication, and excel at problem-solving, this role offers direct impact and clear paths for career growth.

What You’ll Do

Executive Support & Strategic Operations

• Direct-level support to executive leadership, ensuring seamlessly managed calendars, shifting priorities, and complex logistics across multiple time zones.
• Partner closely with leadership during Senior Leadership Team meetings, contributing directly and maintaining visibility on key business initiatives.
• Serve as a central connector across departments to facilitate cross-functional communication and strategic alignment.
• Coordinate executive travel, prepare meeting agendas, and support the planning of team events and leadership onsites.
• Work closely with our close-knit 5-person EA team (Manager, Senior EA, EA, and Associate) to maintain operational consistency and shared coverage.
• Solve problems resourcefully by referencing internal documentation and leveraging team insights before escalating questions.

Who You Are

• Startup Experience: Background working in fast-pace, high-growth startup environments.
• Adaptability & Resilience: Demonstrated ability to handle changing requirements and pivot gracefully.
• Resourcefulness & Detail-Orientation: A proactive problem-solver who asks clarifying questions upfront and consults existing resources independently.
• Communication & Availability: High responsiveness for urgent requests and comfort navigating multi-timezone scheduling.
• Tech Stack Proficiency: Skilled in Google Workspace and Slack.
• Travel Flexibility: Ability to travel up to 25% for ELT onsites and corporate events.

Compensation

Our compensation packages are based on several factors, including your experience, expertise, and location. In addition to a competitive base salary, all roles receive equity. Depending on the role, total compensation may also include an annual bonus. Your recruiter will share your complete compensation package as you move through the process.

Base Pay Range

$88,400 - $122,300 USD

The Engine Edge: Perks & Compensation

We believe in rewarding great work with great benefits:

• Compensation: Competitive base pay tied to role and experience, with equity for all employees. Some roles are also eligible for bonuses or commissions.
• Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we’ll make sure you have what you need to succeed.

Perks and benefits may vary based on employment type, location, and more