Executive Assistant

nc; North Carolina; On-site; USD 42,000 - 56,000; Full time

Job summary

Eastern NC School for the Deaf in North Carolina seeks an Executive Assistant I to provide administrative support to the Superintendent's office and serve as Clerk to the Board of Trustees. You will manage calendars, coordinate meetings, and prepare documents for board meetings.

The role requires excellent communication, attention to detail, and the ability to handle confidential information while liaising with staff, families, and external partners.

Qualifications

• Bachelor's degree preferred or equivalent combination of education/experience.
• Two years of progressively responsible administrative/office management experience preferred.
• ASL experience not required but ASL classes may be offered during operating hours.

Responsibilities

• Provide administrative support for the Superintendent's office.
• Serve as Clerk to Eastern NC School for the Deaf Board of Trustees and prepare board minutes.
• Manage calendar, schedule meetings, and prepare documents for meetings.
• Receive, respond to, and distribute communications with staff, families, and external stakeholders.
• Maintain confidentiality and handle sensitive information appropriately.
• Organize travel arrangements and coordinate external meetings and events.

Skills

Administrative support

Communication skills

Confidentiality

Calendar management

Travel coordination

Education

Bachelor's degree

Associate degree

High school diploma or GED

Tools

Microsoft Office

Email/Calendar software

Job description

Agency

Eastern NC School for the Deaf

Division

Eastern NC School for the Deaf

Job Classification Title

Executive Assistant I (NS)

Position Number

60039129

Grade

NC11

About Us

North Carolina State Government is one of the state's largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services.

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website .

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

Description of Work

The major purpose of this position is to provide administrative support for the efficient running of the Superintendents' office. This position will demonstrate a strong commitment to the School's mission, vision of excellence in education, and welcoming students, their families, faculty and staff. This position will also serve as the Clerk to Eastern NC School for the Deaf Board of Trustees

Key Responsibilities

• Act as the Assistant to the School Superintendent through well prioritized planning and efficient administrative support.
• Must have excellent communication skills and be detail oriented
• Promote the reputation of the School in all matters, especially pertaining to the Superintendent's role and office.
• Deal effectively and wisely with the members of all internal and external stakeholders
• Adhere to strict confidentiality as this position will be exposed to information that may not be shared with others util advised
• Demonstrate strong commitment to the School's vision and mission
• Be proactive in assisting with long- and short-term planning, managing the Superintendent's calendar, providing alerts in relation to the School calendar event(s) as well as other responsibilities and appointments
• Prepare, coordinate and distribute documents for meetings
• Prepare meeting minutes, monitor and follow up actions as appropriate in a timely manner.
• Receive, read and evaluate incoming emails, post and phone calls
• Responding to matters of both a routine and complex nature,
• Disperse information to the appropriate people, and monitoring follow up as necessary,
• Prepare correspondence, reports, memoranda, notices, policies and procedures on all matters relating to the School staff and students.-
• Ensure that documentation regarding matters governed by the State Board of Education, NC DPI, laws of privacy, and confidential matters such as child protection,
• Organize and coordinate travel arrangements as required by proper processes and facilitate attendance at external meetings and events.
• Receive visitors in a professional manner on behalf of the School Director
• Maintain a helpful, professional demeanor at all times and receive queries and complaints in a calm, positive and reassuring manner.
• Always promote and speak well of the School and Staff and address any concerns about the School and/or Staff by speaking with the Director
• Assist with any other tasks as assigned by the School Director

This position will also serve as the Clerk to the Board of Trustees. Duties include attending Board Meetings, preparing Board Agenda, requesting action items from staff in preparation for the Board meeting, and take meeting minutes.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

ASL Experience

ASL experience highly preferred but not required. Candidates will be required to attend ASL classes that are offered through the School during operating hours.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment fr