Executive Assistant

TKO; New York (NY); Presencial; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

TKO Group Holdings, Inc. in New York seeks an Executive Assistant to support the EVP of Customer Platforms, SVP of Data Services, and SVP of AI Transformation. You will manage calendars, travel, and materials while handling sensitive information with discretion.

The role requires strong organizational and communication skills, the ability to coordinate with diverse stakeholders, and a professional, confidential approach in a fast-paced environment.

Formación

• 0–2 years of administrative or related experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication.
• Confidentiality and professionalism in handling info.
• Proficiency with calendar, email, documents, spreadsheets, and presentations.
• Ability to work independently while coordinating with many stakeholders.
• Calm, flexible, solutions-oriented in a changing environment.

Responsabilidades

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes.
• Assist with travel arrangements, itineraries, transportation, and expenses.
• Prepare agendas, briefing materials, presentations, notes, and follow-up items.
• Organize and facilitate executive meetings and team events.
• Monitor action items, deadlines, and commitments for timely follow-through.
• Draft, proofread, and edit correspondence and documents.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with discretion.
• Manage expense reports, invoices, purchase orders, and other administrative tasks.
• Support special projects and cross-functional collaboration as needed.
• Identify opportunities to improve administrative processes and efficiency.

Conocimientos

Calendar management

Travel coordination

Document preparation

Communication skills

Multi-tasking

Confidentiality

Independent worker

Interpersonal skills

Educación

High school diploma

Bachelor's degree preferred

Herramientas

Microsoft Office / Google Workspace

Descripción del empleo

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Position Summary

The Executive Assistant to TKO's EVP of Customer Platforms, SVP of Data Services, and SVP of AI Transformation provides day-to-day administrative and organizational support to an executive and the broader team. This role coordinates calendars and meetings, assists with travel and expenses, prepares materials, handles sensitive information, and helps ensure that priorities and follow-up items stay on track

Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes in a timely and professional manner.
• Assist with travel arrangements, including itineraries, transportation, accommodations, and expense documentation.
• Prepare agendas, briefing materials, presentations, meeting notes, and follow-up communications.
• Organize and facilitate executive meetings, leadership meetings, and team events.
• Monitor action items, deadlines, and commitments to help ensure timely follow-through.
• Draft, proofread, and edit correspondence, documents, and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with a high degree of discretion.
• Manage expense reports, invoices, purchase orders, and other administrative processes as needed.
• Support special projects, team activities, and other administrative assignments as needed.
• Build strong relationships across the organization and coordinate effectively with other assistants and business partners.
• Identify opportunities to improve administrative processes, communication, and overall team efficiency.

Qualifications

• 0–2 years of administrative, internship, coordinator, customer service, or other relevant professional experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and ask questions when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and committed to maintaining confidentiality.
• Proficiency with Microsoft Office or Google Workspace, including calendar, email, document, spreadsheet, and presentation tools.
• Ability to work independently while collaborating effectively with a broad range of stakeholders.
• Calm, flexible, and solutions-oriented approach in a changing environment.
• High school diploma required; associate's or bachelor's degree preferred