Executive Assistant

New York City Housing Development Corporation; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health Benefits

Dental and Vision Benefits

Retirement savings plan with pension

Paid holidays and leave

Professional development opportunities

Public Service Loan Forgiveness for US

Wellness reimbursement

Back-up Caregiver Benefit

Job summary

The New York City Housing Development Corporation (HDC) seeks an Executive Assistant to provide high-level administrative support to the Chief of Staff and the Executive Vice President, Asset Management & REMIC. You will act as a main point of contact for internal and external stakeholders and help streamline communications and scheduling.

Responsibilities include managing calendars, coordinating meetings and travel, preparing briefing materials, and supporting hiring processes.

Qualifications

• 5+ years supporting executive staff is preferred or equivalent combination of education and experience.
• Demonstrated interpersonal, verbal, and written communication skills.
• Strong organizational skills with attention to detail; ability to maintain confidentiality.

Responsibilities

• Maintain executives’ appointment schedules by planning meetings, conferences, and travel.
• Manage active calendars and resolve scheduling conflicts for weekly plans.
• Prepare and submit expense reports and coordinate timesheets.
• Draft, compile, and prepare correspondence and briefing documents for meetings.
• Research and follow up on matters directed to executives; determine appropriate actions.
• Coordinate candidate interviews and assist in planning employee events.

Skills

Interpersonal communication

Organizational skills

Advanced MS Office

Proactive problem-solving

Discretion/confidentiality

Education

Bachelor’s or associate degree preferred

Tools

MS Office Suite (Outlook, Word, PowerPoint, Excel)

Job description

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.

Area of Talent

Administrative

Position Type

Full Time/Non- Exempt

Salary Range

$60,000 - $70,000

Office Location

NYC/ Financial District

Position Summary

The Executive Assistant provides executive administrative support to the Chief of Staff in the President’s Office and the Executive Vice President, Asset Management & REMIC. This individual will also assist and support other members of the senior leadership team and serve as a back‑up and partner to the President’s Executive Assistant. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to assigned executives.

Job Responsibilities

• Maintain executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and arranging travel plans, itineraries and agendas.
• Manage active calendars of appointments, identifying and anticipating potential conflicts for the weekly schedule and helping to ensure that schedules are followed and respected.
• Prepare and submit expense reports and coordinate the timely submission of team members’ timesheets.
• Draft, compile, and prepare correspondence, briefing documents, and other materials, including sensitive and confidential communications, in advance of meetings.
• Research, prioritize, and follow up on matters directed to executives, including sensitive or confidential issues; determine the appropriate action, referral, or response, as appropriate.
• Compile documents and preparatory materials in advance of meetings
• Conserve executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Coordinate and schedule candidate interviews in support of hiring efforts across departments.
• Assist in planning employee events, including coordinating with vendors, managing space logistics, arranging setup, cleanup, and submitting expense requisitions in a timely manner.
• Assist with outreach and registration of staff for major conferences, managing set up for large meetings
• Handle matters expeditiously, proactively, and follow‑through on projects to successful completion, often with deadline pressures.
• Proactive anticipation of executives’ needs and able to work independently to make administrative decisions and requests for information on behalf of the executives.
• Complete other duties as assigned

Required Qualifications

• Bachelor’s or associate degree preferred; or a minimum of five years of relevant experience supporting executive staff.
• Exceptional interpersonal, verbal, and written communication skills, and the ability to build relationships with staff and external partners.
• Strong organizational skills with excellent attention to detail.
• Advanced computer skills with Microsoft Office Suite including Outlook, Word, PowerPoint, Excel, and electronic signature software.
• Demonstrated proactive approaches to problem‑solving with strong decision‑making capability.
• Tact and good judgment in confidential and sensitive situations

Benefits

• Health Benefits at a reasonable cost
• Dental and Vision Benefits at no cost
• Retirement savings plan with a generous match and a pension plan
• Paid holiday, vacation, sick time and parental leave
• Professional development opportunities
• Public Service Loan Forgiveness for eligible employees
• Wellness reimbursement
• Back‑up Caregiver Benefit

HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing [e-mail].