Executive Assistant

careers-allison; New York (NY); Hybrid; USD 110,000 - 130,000; Full time

Benefits offered by this job

Hybrid work environment

Comprehensive health benefits

Unlimited PTO

Four-week sabbatical every five years

Parental leave benefits

401k and ESPP

Mentorship programs

Cell phone reimbursement

Wellness days

Learning & development programs

Job summary

Allison is seeking a highly organized Executive Assistant to support our CEO in a fast-moving team environment. The role emphasizes discretion, multitasking, and strong communication to help optimize the CEO's time and decision-making.

The successful candidate will coordinate travel, meetings, and reporting, while managing confidential information with integrity and professionalism. Hybrid work and comprehensive benefits enhance this pivotal position.

Qualifications

• Bachelor’s degree (preferred).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and related software.
• Ability to work independently and prioritize tasks effectively.
• High level of discretion and confidentiality.

Responsibilities

• Manage the CEO's schedule, including appointments, meetings, and travel arrangements.
• Prepare and organize meetings, including agenda preparation and providing follow-up.
• Conduct research and compile data to support decision-making.
• Draft correspondence, reports, and presentations for the CEO.
• Serve as a liaison between the CEO and other executives, employees, and external stakeholders.
• Handle confidential information with integrity and professionalism.
• Assist with project management and follow-through on tasks to ensure completion.
• Manage office operations and administrative tasks as needed.
• Coordinate special events and company initiatives.

Skills

Organizational skills

Time-management

Written and verbal communication

Independence

Discretion and confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About Us

We imagine the new. Inspire the next. And use the power of our creativity to help build up those around us.

At Allison, we provide a limitless environment where you can build, create, and grow. Our openly collaborative and highly supportive culture is free from bureaucracy and red tape. With over 1,000 innovators from diverse backgrounds, we break new ground for world‑class clients across 50 global markets and dozens of industries. We believe in creating a space where everyone can freely express their opinions, share their ideas and dreams for the future, and be themselves.

We foster an inclusive culture that attracts builders from all backgrounds who can envision new solutions and create outcomes that move our clients' businesses forward, while helping everyone on the team learn and grow together. Our shared ideal of the builder's mindset is limitless and available to everyone, and we push the boundaries to create new and innovative solutions for our clients and ourselves.

We create lasting impact and relationships, and our culture fosters meaningful connections and friendships that last beyond the workplace. If you're ready to join a team that pushes you to be your best, supports you every step of the way, and celebrates your successes, welcome to the Allison family.

Overview

We’re seeking a highly motivated and organized Executive Assistant to support our CEO and join Allison’s fast-moving team.

The ideal candidate will have exceptional interpersonal skills, the ability to manage multiple tasks, and a strong sense of discretion. This role is pivotal in ensuring the CEO's time is managed efficiently and effectively.

Responsibilities

• Manage the CEO's schedule, including appointments, meetings, and travel arrangements.
• Prepare and organize meetings, including agenda preparation and providing follow-up.
• Conduct research and compile data to support decision-making.
• Draft correspondence, reports, and presentations for the CEO.
• Serve as a liaison between the CEO and other executives, employees, and external stakeholders.
• Handle confidential information with integrity and professionalism.
• Assist with project management and follow through on tasks to ensure completion.
• Manage office operations and administrative tasks as needed.
• Coordinate special events and company initiatives.

Qualifications

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and prioritize tasks effectively.
• High level of discretion and confidentiality.

Benefits

• Hybrid work environment with home and office schedule (2+ days in office per week) and work from anywhere weeks
• Comprehensive health benefits (healthcare, vision, dental, pet, home, and auto insurance)
• Generous time off policies (unlimited paid time off, wellness days, national holidays, summer Fridays)
• Four-week sabbatical every five years of employment
• Exceptional parental leave benefits
• Global mentorship and networking programs
• Monthly cell phone reimbursement
• 401k savings and employee stock purchase plan
• Volunteer hours (20 hours annually) for designated non-profit partner and personal choice
• Globally driven DEI initiatives (Employee Advocacy Groups, DEI committee)
• Career growth opportunities, such as Allison University (multi-day customized trainings for each level)

Equal Opportunities

Our founding vision was to create a positive and entrepreneurial environment where talented people thrive – and creativity – killing bureaucracy… doesn’t.

We celebrate diversity and are committed to providing an inclusive environment for our employees. We do not tolerate discrimination or harassment of any kind and are committed to building an agency where everyone is welcome, and every voice is heard. We are proud to be an equal opportunity and affirmative action employer.

Compensation

In order to comply with equal pay and salary transparency laws in various locations, we believe the target range of base compensation in all locations within the United States for this role is $110K- $130K. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.

In addition to medical, dental and vision coverage, we offer a generous unlimited PTO plan, 401k program and comprehensive benefits plan. Additional perks and benefits include a month-long sabbatical, active employee advocacy groups, globally driven DEI initiatives, wellness days, summer Fridays and learning and development programs for our employees.