Executive Assistant

Vibe.co; New York (NY); In loco; USD 70.000 - 130.000; Tempo pieno

Vantaggi offerti da questo lavoro

Variable pay

Health coverage

401(k) with matching

Flex PTO

Office in Flatiron with space

Parental leave

Annual offsite

Descrizione del lavoro

Vibe.co in New York is seeking its first Executive Assistant to own calendars, travel, and logistics for the full executive team, reporting to the VP of Strategic Initiatives. You’ll shape processes from day one and sit at the center of our leadership and major partnerships in New York and Paris.

Responsibilities include end‑to‑end calendar management, complex US–Europe travel, and collaboration with Walmart’s EAs. This role grows toward executive business partner work as the company scales.

Competenze

• 5–6+ years supporting founders or C‑level executives
• Experience in a hypergrowth or scale‑up tech company
• Experience owning several executives’ calendars end to end, including complex US–Europe travel
• Proven ability to push back on prioritization and track progress beyond the calendar
• A track record of reliability; leaders counted on you under pressure
• Hands‑on use of AI tools in daily work and ability to explain impact

Mansioni

• Own calendars end to end for the executive team
• Coordinate scheduling across the executive team in New York and Paris
• Flag calendar conflicts early with recommended actions
• Partner with Walmart and external EAs to keep cross‑company meetings on track
• Plan complex executive travel between New York, Paris, and partner sites
• Organize executive offsites from booking to final agenda
• Prepare briefing materials for key meetings
• Drive follow‑ups to turn decisions into action
• Define how the role works as the first Executive Assistant and grow into an executive business partner role

Conoscenze

Executive support

Calendar management

C‑level experience

Travel coordination

AI tools usage

Reliability under pressure

Strumenti

AI tools

Descrizione del lavoro

Streaming TV is no longer just a brand awareness channel. It’s becoming a core part of the performance marketing mix, alongside search and social. Vibe.co is building the platform that makes TV work like the rest of the acquisition stack: targeted, measurable, and optimized for results.

Vibe.co is an Audience First Streaming TV Advertising platform that gives marketers the tools to reach the right audiences, optimize campaigns in real time, and understand what’s actually driving business outcomes. With hyper‑targeted segmentation, AI‑powered recommendations, real‑time optimization, and incrementality measurement, Vibe brings the precision and accountability of digital advertising to the biggest screen in the house.

Today, more than 12,000 brands use Vibe.co to reach 120 million+ households. And in August 2026, Vibe.co became a Walmart company, opening up a new chapter for the business and the industry. With Walmart’s first‑party data and purchase signals now part of the Vibe platform, advertisers can connect TV advertising to real‑world transactions and measure the impact of CTV with a level of precision previously associated with platforms like Google and Meta.

This is a unique moment to join Vibe.

With Walmart’s scale, data, and reach behind us, we’re building the next generation of TV advertising and creating a more measurable, performance‑driven future for the channel.

About The Role

Vibe is a streaming TV advertising platform, and our executive team now spans New York and Paris. Right now, every leader books their own meetings, chases their own invites, and handles their own logistics. That’s time that should go into running the business. As our first Executive Assistant, you’ll own calendars, travel, and logistics for the full executive team, reporting to our VP of Strategic Initiatives. It’s the first role of its kind at Vibe, so there’s no playbook: you’ll shape how it works from day one, sit at the center of our leadership team and biggest partnerships, and have real room to grow.

What You’ll Do

Own the executive calendar

• Own calendars end to end for the executive team
• Coordinate scheduling across the full executive team in New York and Paris
• Flag calendar conflicts early, with a clear recommendation on what to move or postpone
• Partner with executive assistants at Walmart and other external partners to keep cross‑company meetings on track

Run travel and logistics

• Plan complex executive travel between New York, Paris, and partner sites across the US
• Organize executive offsites from first booking to final agenda
• Handle every room, restaurant, or venue booking the executive team needs

Make every meeting count

• Prepare briefing materials ahead of key executive meetings
• Drive meeting follow‑ups so decisions turn into action

Grow with the business

• Define how the role works at Vibe as our first Executive Assistant
• Learn our key projects well enough to help leaders prioritize their time
• Track cross‑functional project progress as the role expands toward executive business partner work

What You Need

• 5–6+ years supporting founders or C‑level executives who clearly trusted your judgment
• Experience in this role at a hypergrowth or scale‑up tech company
• Experience owning several executives’ calendars end to end, including complex US–Europe travel and coordination with EAs at large partner companies
• A track record of owning prioritization: you’ve pushed back on executives, recommended what to move or postpone, and tracked projects beyond the calendar
• A reputation for reliability: senior leaders counted on you to never drop a ball, even under pressure and direct feedback
• Hands‑on use of AI tools in your daily work, with the ability to explain how they change your output

Nice to Haves

• Working proficiency in French, helpful for supporting our Paris‑based leaders and partners day to day

Our Values

At Vibe, we run on three values: Impact, Ambition, and Urgency. We tie every goal to a real business outcome, think 10x rather than settling for good enough, and move daily rather than waiting for perfect conditions.

You’ll thrive here if you own outcomes without needing direction, default to action, and hold yourself to results, not effort.

This is a high‑performance environment with high‑performance rewards: you’ll work alongside people who push you, with real ownership over hard problems in a market that’s moving fast.

If that sounds like the best version of your career, we want to meet you.

What We Offer

For candidates in New York, NY, the pay range for this role is $70,000–$130,000

At Vibe, we want you to build something, own something, and grow fast. Here’s how we back that up:

• Variable pay — Based on real Vibe business goals.
• Full health coverage — Comprehensive medical, dental, and vision insurance.
• 401(k) with matching — We invest in your future, not just your output.
• Flex PTO — Take the time you need. We measure results, not hours.
• Workspace worth showing up for — Our Flatiron office is full of natural light, we’re in 4 days a week with flexibility built in, and our amazing workplace experiences manager keeps the space.
• Parental leave — Paid leave for all parents.
• Annual offsite — The whole team, once a year, somewhere worth the trip.

Our Interview Process

We respect your time. Here’s exactly what to expect — no surprises, no ghosting.

• Recruiter screen — 30 min. We’ll share context; you’ll share yours.
• Manager interview — Meet the person you’d work with directly.
• Take‑home assignment + live debrief — A real problem, not a trick. We’ll work through it together.
• Calibration interview — A senior leader joins to ensure we’re holding a consistent, high bar.
• Offer — Fast. We don’t let good decisions sit.

Equal Opportunity

Vibe is an equal opportunity employer. We evaluate all applicants without regard to race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

We believe the best ideas come from teams with different backgrounds, perspectives, and experiences. If you need a reasonable accommodation during the application or interview process, please let us know.