Executive Assistant

Janus Henderson Investors; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Paid volunteer time

Professional development support

Parental leave benefits

Job summary

Privacore Capital is seeking an experienced Executive Assistant to support NY-based senior leaders, including the CFO, Head of U.S. Privacore Sales, and Head of International Privacore Distribution.

You will manage complex calendars, travel itineraries across domestic and international time zones, and prepare materials for meetings with internal teams and external partners. You will also handle expense reporting, assist with project management for business development, provide backup coverage

Qualifications

• Strong experience managing calendars for senior executives in a fast-paced environment.
• Ability to manage coverage for multiple professionals and calendars, balancing competing priorities and time-sensitive requests.
• Experience processing high volumes of expense reports accurately and in a timely manner.
• Ability to review expenses against Travel & Expense policy and identify missing or incorrect information before approval.
• Experience arranging complex domestic and international travel, including multi-city and multi-leg itineraries.
• Strong attention to detail, organization, and follow-through.
• Ability to prepare detailed agendas and support meeting logistics for senior stakeholders.

Responsibilities

• Manage NY-based leaders' calendars and travel coordinating complex itineraries.
• Support the broader sales team with travel coordination and materials preparation.
• Process expense reports for CFO and sales team.
• Support Chief of Staff with project management for business development.
• Provide backup admin coverage for other senior leaders as needed.
• Assist with office coordination across NY locations.
• Review and manage inboxes for Head of US Sales; act as proxy as needed.

Skills

Calendar management for executives

Travel coordination

Expense report processing

Meeting logistics preparation

Multi-time zone coordination

Tools

Calendar management tools

Expense management tools

Travel booking systems

Job description

Privacore Capital is redefining access to alternative investments by partnering with best-in-class asset managers and delivering institutional-quality private market opportunities to wealth advisors and their clients. As an open-architecture platform, Privacore sits at the intersection of innovation, investment excellence, and client outcomes, providing access to differentiated strategies across private equity, private credit, real assets, infrastructure, and other alternatives.What makes Privacore particularly exciting is the opportunity to be part of a high-growth business that is expanding its global footprint while helping shape the future of private wealth investing. Team members work closely with senior leadership, investment professionals, product specialists, and distribution teams to bring sophisticated investment solutions to market and create meaningful value for clients.For professionals who are entrepreneurial, collaborative, and passionate about alternatives, Privacore offers the chance to build something impactful, influence strategy, and contribute directly to the growth of a rapidly evolving platform in one of the most dynamic areas of asset management.

Your opportunity

• Manage calendars, administrative deliverables and global travel for New York-based leaders including the Chief Financial Officer, the Head of U.S. Privacore Sales and the Head of International Privacore Distribution, ensuring meetings and complex domestic and international travel itineraries are scheduled accurately and efficiently across internal and external stakeholders.
• Support the broader Privacore sales team (currently ten professionals) by coordinating and scheduling US-based travel, coordinating and preparing meeting materials, and generally providing sales enablement support.
• Process expense reports for the CFO and Privacore sales team in a timely manner, ensuring submissions are accurate, complete, and ready for approval.
• Support the Privacore Chief of Staff with project management for Privacore business development (roadshow and conference planning / scheduling, materials management, etc.)
• Provide backup administration coverage, as needed, to other senior leaders of the firm as needed, including C-suite executives.
• Assist with office coordination support across Janus Henderson’s two New York office locations (supplies, guest reservations reserving offices, liaison with building management, etc.)
• Review and manage the Head of U.S. Sales’ inbox, escalating or responding to internal and external communications as appropriate and serving as a proxy where required.

What to expect when you join our firm

• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services

Must have skills

• Strong experience managing calendars for senior executives in a fast-paced environment.
• Ability to manage coverage for multiple professionals and calendars, balancing competing priorities and time-sensitive requests.
• Experience processing high volumes of expense reports accurately and in a timely manner.
• Ability to review expenses against company Travel & Expense policy and identify missing or incorrect information before approval.
• Experience arranging complex domestic and international travel, including multi-city and multi-leg itineraries.
• Strong attention to detail, organization, and follow-through.
• Ability to prepare detailed agendas and support meeting logistics for senior stakeholders.

Nice to have skills

• Experience supporting sales, distribution, investment, or financial services teams.
• Experience coordinating across multiple time zones and with international stakeholders.
• Familiarity with expense management, travel booking, and calendar management tools.
• Ability to anticipate needs, prioritize competing requests, and adapt to changing team support requirements.

Supervisory responsibilities

• No

Potential for growth

• Regular training
• Continuing education courses

Compensation information

The base salary range for this position is $85,000.00-$100,000.00. This range is estimated for this role. Actual pay may be different. This position will be open through November 30, 2026.

Colorado law requires an estimated closing date for job postings. Please don't be discouraged from applying if you see this date has passed.

Privacore Capital is an affiliate of Janus Henderson Investors. At Janus Henderson Investors we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Don’t worry if you don’t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request, we’re happy to be asked about work flexibility and our hybrid working environment.

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here .

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of the firm’s Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities.

Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.